Last Minute Facility Reservation Form

1
Please note that this form is intended only for events occurring within the next 4 days.

Your reservation is not confirmed until you receive a confirmation notice from Event Services.

Requests submitted within 24 hours of the event may have limited setup availability.
2
Is this event less than four days from today?* This field is required.
YESNO
3
Are you a full time faculty or staff member?* This field is required.
YESNO
4
What is your name?* This field is required.The person filling out this form, who may or may not be the event host.
First Name
Last Name
5
Got it. Now for your UMHB email address?* This field is required.
example@example.com
6
Which university organization or department is hosting this event?* This field is required.
7
What is the name of the event?* This field is required.Please use appropriate spelling and grammar. If this is to appear on the public calendar, this is the title we will use for your event.
8
This event is...* This field is required.
Sponsored and operated solely by UMHB
Co-sponsored by another entity
Sponsored solely by another entity, using UMHB's facilities
9
What's your estimated attendance for the event?* This field is required.
10
Will you be the host for the event?* This field is required.
YESNO
11
Got it. What is the event host's full name?* This field is required.
First Name
Last Name
12
And, what is the event host's email address?* This field is required.
example@example.com
13
What is the date of the event? * This field is required.Remember that the event must be less than four days from now to use this form.
Date
Year
Month
Day
14
What space (room, etc) on campus are you requesting?* This field is required.
15
What is the actual start time for the event?* This field is required.You can request additional time for setup and tear down in the setup notes later.
1
2
3
4
5
6
7
8
9
10
11
12
Hour
00
10
20
30
40
50
Minutes
AM
AM
PM
16
How about the actual end time for the event?* This field is required.Again, you can request additional setup and tear down time in setup notes in just a bit.
1
2
3
4
5
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10
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12
Hour
00
10
20
30
40
50
Minutes
AM
AM
PM
17
What type of event is this?* This field is required.
Academic Date
Athletic Event
Breakfast - Campus
Breakfast - Community
Breakfast - Private
Camp
Chapel Service
Class
Commencement
Conference - Campus
Conference - Community
Conference - Private
Convocation
Dinner - Campus
Dinner - Community
Dinner - Private
Event - Campus
Event - Community
Event - Private
Fair
Fine Arts
Fine Arts - FAE
Homecoming
Intramurals
Lecture - Campus
Lecture - Community
Lecture - Private
Lunch - Campus
Lunch - Community
Lunch - Private
Meeting - Campus
Meeting - Community
Meeting - Private
Performance
Practice - Campus
Practice - Community
Practice - Private
Recreation - Campus
Recreation - Community
Recreation - Private
Retreat - Campus
Retreat - Community
Retreat - Private
Seminar
Study Hall
Symposium
Testing
Training
Workshop - Campus
Workshop - Community
Workshop - Private
18
Should this event be displayed on the public calendar?* This field is required.
YESNO
19
Please write a comment to be displayed on the public calendar about your event.* This field is required.Remember that this is publicly visible. Spelling and grammar are important!
Huge
Large
Normal
Small
Ok
Ok
20
Do you need audiovisual assistance with your event?* This field is required.
YESNO
21
What audiovisual items are you requesting?* This field is required.Please note: Due to our seven-day advance scheduling policy, requests submitted after this timeframe may be denied or modified. Availability of A/V services varies by venue, and certain requests may require prior approval based on the event's setup and location.
Huge
Large
Normal
Small
Ok
Ok
22
Do you need catering?* This field is required.
YESNO
23
Do you need security?* This field is required.
YESNO
24
Do you have specific setup requirements or any additional needs?* This field is required.This is also where you can specify additional setup or tear down time needed for your event.
Huge
Large
Normal
Small
Ok
Ok
Should be Empty:

Please note that this form is intended only for events occurring within the next 4 days.