Procurement Cover Sheet
Name of Project Manager
First Name
Last Name
Date
-
Month
-
Day
Year
Date
Type of Purchase
Professional Services
Products or Goods
Description of Purchase
Project is in budget
Yes
No
If no, please explain
Please describe the independent cost estimate that was done.
What type of purchase
Micro-purchase (under $10K Only)
ORPIN Purchase (under $250K Only)
Sole Source (sole source justification must be attached)
Informal Bid (must attach quotes & correspondence)
Piggyback (must include FTA checklist)
Invitation to Bid (must attach Bid, solicitation addenda/amendments and reference check)
Competitive Bid (must attach documents, including selection criteria & solicitation addenda/amendments
Design/Build Bid (must attach documents, including selection criteria & solicitation addenda/amendments)
Pre-qualification & Competitive Bid/RFP (must include all documents including pre-qualification documents, & other documents including selection criteria & solicitation addenda/amendments)
How did you solicit firms
Asked specific firms to apply (only available for procurements under $250K)
Advertised in Newspaper or Trade Magazines ( must over $100K/ please attach copies of notices)
Held Pre-Bid Meeting
Yes - if yes attach attendee list & meeting minutes
No
Transparency
There was one point of contact for the procurement process
The procurement process ensured all vendors/offerors got the same information
Required: Date OMWESB website was searched for DBE firms (https://oregon4biz.diversitysoftware.com/)
-
Month
-
Day
Year
Date
Procurement was made based on:
Price & Ability to Deliver Only
Selection Committee & Pre-established Criteria
Provide a brief justification for contractor selection
Pre-award Checks
Checked references and no major concerns were found
Search was made in FTA excluded parties list (please attach results)
Price is consistent with initial analysis
Vendor/Offeror was provided a notice of award (please attach)
Notices were sent to unsuccessful bidders/offerors (please attach)
Email
example@example.com
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