Sunderland CPA Application Form

Application Instructions
We highly recommend that you draft your answers in a separate document, and then copy them into this form when they are final. That will safeguard your work and will keep you from having to type the entire applicaton again, should the Community Preservation Committee ask you to revise your proposal.

If you have trouble with this form, please email the CPC.
Application Process

As early as possible	Review Sunderland CPA Guidelines and CPA Allowable Uses.
	Pursue partnerships, matching funds, and vendor estimates. These are keys to the success of your proposal.
	If you are proposing a capital project, consult with the Town Administrator on the Town Capital Planning process.
	Consult with the CPC Chair to ensure project eligibility and learn how best to position your proposal.
December - January	Prepare your proposal.
	Secure letters of support.
No later than January 30	Submit complete proposal using this form.
February 5 @ 7pm	Attend CPC Public Forum and present your proposal.
February 12	Reserve as a snow date to present your proposal.
March 9	Submit revised proposal if requested by the CPC.

If your proposal is recommended by the CPC:

Friday, April 24 Present your proposal to Town Meeting.

If your proposal is approved at Town Meeting:

Throughout Year	Execute project as proposed. If issues arise, communicate with CPC Chair.
	Approve project invoices and forward to CPC Treasurer for payment.
	If requested, provide project information for Town Newsletter.
	If requested, submit progress report or attend CPC meeting.

Project Site

(If applicable)
Please upload a copy of the Assessors' Map(s) with the parcel(s) outlined.

Attach file(s)
PDF, Word, or Excel files accepted. Cancelof

Parcel Data

Is the proposed site already owned by the Town of Sunderland?

YesNo
If no, please upload documentation that you have control over the site, such as a Purchase and Sale Agreement, Option, or Deed.

Attach file(s)
PDF, Word, or Excel files accepted. Cancelof
If needed, please explain any issues with project site.
Do you understand that a deed restriction may need to be placed on any property acquired or rehabilitated with CPA Funds?

YesNo

Project Implementation
Please describe your project plans.
Please provide any applicable engineering plans, architectural drawings, site plans, or other relevant renderings.

Attach file(s)
PDF, Word, or Excel files accepted. Cancelof
Please provide a project schedule, including a timeline for starting and ending major tasks and completing the project.

Attach file(s)
PDF, Word, or Excel files accepted. Cancelof
What qualifications does the Project Manager have to implement this project?
Maintenance
If ongoing maintenance is required, who will be responsible for it?
How will maintenance be funded?

Maintenance Budget

	Year 1	Year 2	Year 3	Year 4	Year 5
Cost

Budget
Please provide a budget that shows the total cost of the project and all relevant budget categories, such as:
- purchase price
- construction costs
- personnel
- equipment
- supplies
- revenues
- in-kind services
- donations
Attach Budget

Attach file(s)
PDF, Excel, or Word documents accepted Cancelof
If third-party services are required, please submit at least one estimate from an eligible service provider.
Attach Estimate(s)

Attach file(s)
PDF, Excel, or Word documents accepted Cancelof
Funding

Identify the amount of matching funds or value of in-kind contributions committed for this project.

Are any of these funds in-kind contributions? (Donations of services or property, equipment, buildings, land, or supplies.)

YesNo
If yes, describe how the value of the in-kind contribution was derived.
Please attach commitment letters from any organizations providing contributions.

Attach file(s)
PDF, Excel, or Word documents accepted Cancelof
Describe any other attempts (including unsuccessful) to secure funding for this project.
Has this project been submitted to the Town Capital Plan?

YesNo
If yes, what is the status?

Application Submission
Upload any other information that might benefit the Committee in considering this project.

Attach file(s)
PDF, MS Word, and Excel documents accepted. Cancelof
TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE INDIVIDUAL OR GOVERNING BODY OF THE APPLICANT.
E-signature of Authorized Representative

Clear
When you are ready to complete and submit this form, click the "Submit Application" button below.

Next you should see a "Thank You" page and receive a confirmation email. If you do not receive confirmation, please try to submit again.
If you have trouble with this form, please email the CPC.
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Application Instructions