Talent Updater CHECKLIST

Talent Updater CHECKLIST
ONE TIME OVERHAUL TALENT UPDATE CHECKLIST - Average of 4 hours minimum to complete registration with your manager OR HIRE a Talent Updater TO DO PART or ALL. To start email your resume, bio if you have one, and your Actor’s Update Office user name and password.

DETAILS and PROFESSIONAL PRESENTATION
VITAL TO YOUR ACTING CAREER
Actors Update Office: __ hour(s) www.actorsupdate.org

Get talent’s user name and password for their office, show talent their account profile in their officeUpload Important Documents to the VaultUpload Loan Out Company Important Documents to the VaultCollect Info of necessary and currently using websites - enter in Online UpdaterUpdate professional profile Stats (Identity, Addresses, Phone, Emails, Skype, and Unions)Update professional profile Loan Out CompanyUpdate professional profile Size Card and Physical Characteristics (Ready to give wardrobe when booked, will also populate Closing Information)Update professional profile Skill Sets (Talent category, Performance and Physical Skills, Sports, Musical, Fighting, Stunt,Dance, Other)Update professional profile Questionnaires Willing to DoUpdate professional profile Local HireUpdate professional profile Languages, Dialects, AccentsUpdate professional profile Ethnicity and NationalityUpdate professional profile Licenses, Military, CertificatesUpload Master Resume Bio and Pitch NotesStore Contacts - RepresentationStore Contacts - Entertainment Industry People That Know Me and Could Help MeUpload Work History - Agreements, Memos, Contracts, Call Sheets, and Check Copies - to the VaultQuotes, Conflicts, Renewals to the VaultClosing Information (Ready for your reps to use when booked) to the VaultAdvise talent to change their Vault pass code
HOW TO TITLE VIDEO, AUDIO AND ALL DOCUMENTS:

firstname lastname what month day year or firstname lastname project role
RESUME AND BIO: __ hour(s) (includes 1/2 hour or more on the phone with talent)

Review resume that all credits are listed with correct titles and in appropriate categoriesReview resume that all skills are included properly in sections not a run-on paragraph with commas but a well organized by categories info sectionFormat resume into a tidy table with straight columnsGet approval from manager of final resumeCoordinate getting short and long version of bio written or rewritten with updates to on about us on personal website, IMDB and eventually Wikipedia.Arrange for the talent to fill out the bio questionnaire.Suggest and show how to create separate specialty resumes with additional details and credits based on: Dance resume, Stunt resume, Theater resume, Music resume, Translation resume, Athlete resume, Hosting resume, Musical theater resume and so on.
IMDB: __ hour(s) (1-hour show and tell on the phone with talent)

Update Missing Credits talent remembers are not thereUpdate Missing Credits that are on the Master approved hard copy resume and not in the verified IMDB sectionUpdate unverified TV and Film credits found on the personal resume in black letters on the bottom. Update and make these credits verified.Remove duplicate TV and Film credits found on the unverified section that are also in the verified IMDB area.Remove duplicate representation, leaving only the verified representation.Add verified publicist and or attorneyAdd new or updated bioAdd trivia that will be useful for casting directors to review.Add articles and or reviews found on the internet regarding TV, Film or theater projects talent was a part of to the News area.Update external linksAdd photosAdd video and or audio clips. Title each video and audio clips for CDs to easily choose.
SHOW AND TELL FOUR USABLE AND NEW IMDBpro FEATURES

Show talent how to create their Audition List to keep track of the projects of which they had auditions,callbacks and or bookings.Show talent how to create Folders for their List. Suggested folders are Auditions, Callbacks, Bookings, Want to Watch.Update and show talent how to update their IMDB Business Pro Web CardUpdate and show talent how to change titles they want To Be Known ForLearn how to use the IMDB Facebook Group to help raise talent’s StarmeterWill update credits in the future for no fee for one year when paying for an overhaul detailed one-time update.Once this overhaul is done it will stay on IMDB forever. DO NOT ADD BIRTHDATE TO IMDB. If you do it can never be removed.
Wikipedia: __ hour(s)

Create a Wikipedia page that includes verified with references.DO NOT ADD BIRTH DATE TO Wikipedia. If you do it can never be removed.
Actors Access: __ hour(s) (1/2 hour on the phone with talent)

Create new profile for talent if requestedUpdate all the resume credits to match the Master approved hard copy resume.Update all sizesUpdate all skillsUpload photos for each of the talent repsLabel each photo correctly i.e.theatrical - non-smiling, commercial – smiling - other specialty skill, pet or family.Upload video and audio – put in cart for talent to pay. Title each video and audio clips for CDs to easily choose. Remove old video and audio clips so all is current. CD prefer reels not segments from each project.Upload pitch notesGive the talent’s manager the pitch notes to save in the talent’s profile that only the rep can see – 5 pitch notes can be saved to help the manager as starting pitches ready for rep to customize per submissionCreate folders for the talent in their C-mail.Show talent how to use their C-mail to save auditions, get sides and send eco-cast video or audio auditionsShow talent how to remove all notifications unless talent wants to see these email notifications esp. if they self-submit. But they can be found in their profile without the many emails. Better to get only the audition notifications.
LA Casting: __ hour(s) (1/2 hour on the phone with talent)

Create new profile for talent if requestedUpdate all the resume credits to match the Master approved hard copy resume.Update all sizesUpdate all skillsUpload photos for each of the talent repsUpload video and audio. Remove old video and audio. Title each for submitter and CDs to easily choose.Update and show talent how to link their profile(s), see their auditions, get sides, request a time change, send a note to their manager or rep and confirm. Explain that these notes only go to the rep and are not seen by the CD. Explain how to send a time request note. Refer to Procedures on www.midwesttalent.com/registration get password from your managerMake sure talent adds their Midwest Talent alias email to all LA Casting profiles. firstnamelastname@midwesttalent.comShow talent how to remove all notifications unless talent wants to see these email notifications esp. if they self-submit. But they can be found in their profile without the many emails. Better to get only the audition notifications and filter the notices to a label or folder.
Casting Frontier: __ hour(s) (1/2 hour on the phone with talent)

Create profile for talent if requestedUpdate all the resume credits to match the Master approved hard copy resume.Update all sizesUpdate all skillsUpload photos for each of the talent repsUpload video and audio. Title each video and audio clip for submitter and CDs to easily choose.Show talent how to link their profiles, see their auditions, get sides, request a time change, send a note to their manager or rep and confirm. Explain that these notes only go to the rep and are not seen by the CD.Show talent how to use CF Cast. This is a changing feature on Casting Frontier.Show talent how to remove all notifications unless talent wants to see these email notifications esp. if they self-submit. But they can be found in their profile without the many emails. Better to get only the audition notifications.
Cast-It: __ hour(s)

Create profile for talent if requestedUpdate 5 free photos, upload PDF of resume and input sizes and stats
Show My Media: __ hour(s)

Create with the talent their show reel to be used by their manager to pitch to agents and CDs.Sample- www.showmymedia.com/nicolalamboCreate the profile page with resume, website, pitch note and photoAdd photos and videos to the gallery to use for show reels and future auditions.Review all videos and help coordinate getting others. Each segment needs a title and is specific to a category. E.G. Dramatic reel, Comedy reel, Hosting reel, Reels for specialty areas: Family, Friends, Singing, Pianist, Harmonica Player,Artist, Hand modeling reel, Stand-up, Ballerina, Tap Dancer, Juggler and so on
Video, Audio and PDF converter: __ hour(s)

Show talent how to use www.handbrake.comShow talent how to use www.youcompress.comShow talent how to title video and audio files to help reps and especially CDs. First Name Last Name Project RoleShow talent or try to help them with their videotaping device to keep the settings at the best taping specs.
Create Specialty Skill Profiles complete with 2 specific photos, video and resume: __ hour(s)

Hand ModelHand Foot ModelAthleteMusicianSingerChefReal Licensed ProfessionalMagicianTattoos with background storyMartial ArtsAnd so on …
Create Family Profiles complete with 2 photos of each relationship and video of each relationship slating each person with name, age and talking about a favorite together pass time, vacation, special holiday or activity where they all bond. Arrange someone to do the taping if they cannot do it properly themselves: ___ hours

Mom and kidsDad and kidsMom and Dad and kidsMulti-generational family even if some are out of townMake a spreadsheet of the following: Name, Age, Relationship, Where do they live?
Your Pitch Points: Help talent write out 5 basic strong pitch points

ComedyDramaticSpanish speaking or other language to be explainedAthlete and ActorHosting or Improv or Stand-Up
Parents

Review how to get a Coogan accountReview how to get and or update the minor’s work permit
Discuss Social Media

LinkedInBusiness FacebookInstagramTwitterOther
Quarterly updates might be useful. Once all the above is done then quarterly updates will be much simpler to review new functionality, adding new credits and updating photos, videos, stats and skills.

MIDWEST TALENT MANAGEMENT MANTRA:

FACTS – DETAILS – PROFESSIONAL PRESENTATION

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