Please read all requirements and sign below to agree to all terms
Friday, October 22: 10:30AM to 6:30PM Set up in Civic Center South Exhibit Hall. Please check in at the Information Table.
Saturday, October 23: Show hours will be 10AM to 5PM.You may arrive as early as 8AM. Please park on the east or north side of the Civic Center complex to allow parking space for shoppers. The Loading Dock will not be open on Saturday.
Sunday, October 24: Show hours will be 11AM to 4PM. You may arrive as early as 9 AM. Break down begins at 4PM.
I understand that booth fees are non-refundable and non-transferable. Should I cancel, I understand that my forfeited fees will be designated as a charitable contribution to Sharing Hope Minsitry, Inc.
BOOTH FORFEITURE: Vendors who have not arrived by 5:30PM on Friday will forfeit their booth unless prior arrangements have been made with registrar. Registration fees will not be refunded. Subleasing of booths is not allowed.
LOADING DOCK PROCEDURE: Unload your vehicle at Loading Dock #1, then move your vehicle to the north parking lot to allow others access to the loading dock. DO NOT LEAVE VEHICLES PARKED IN DOCK AREA AFTER UNLOADING. You are responsible for unloading and setting up your own booth. Please bring a dolly if you need one; we have limited access to Civic Center equipment. For safety purposes, children under 12 will not be permitted in the dock area.
CHILDREN: No young children will be permitted in the exhibit hall during set-up.
ELECTRICITY: If you need electricity, bring necessary extension cords (we recommend 25') and power strips. Someone may have to run an extension cord through your booth to supply electricity to their booth. Electricity is free to vendors.
TABLES AND CHAIRS: Standard set-up does not include tables or chairs. These must be pre-ordered. Extra charges will apply for any tables requested on set up day. Vendor is responsible for setting up their own tables if not pre-ordered.
PIPE AND DRAPE: We do not provide pipe and drape. Vendors will not be authorized to order pipe and drape through the civic center. You may contact event rental businesses if you need some. Vendor is responsible for the cost, pick up, set up, tear down, and return of pipe and drape.
INTERNET SERVICE: Free Wi-Fi is available. Connect to "CC-guest", open a browser and accept the terms & conditions. If you need a hard line (a port in your device to plug in an internet line), you may contact the civic center at 806-378-4297 to make arrangements (rates begin at $150).
TEXAS SALES & TAX PERMIT: The state requres any vendor selling tangible personal property or taxable service to obtain a Texas Sales and Use Tax permit. You will need your permit with you throughout the show. For questions, call the Amarillo Enforcement office at 806-358-0148.
FOOD SALES: The Amarillo Envionmental Health Department requires the purchase of a permit if you plan to sell food or drink items. You are responsible for obtaining this permit. Contact the Environmental Health Office at 806-378-9472 at least one week in advance. Permits range from $15 to $25. Failure to obtain a health permit is cause for forfeiture of booth fees. Please see The Sale of Food and Beverages on the Amarillo Civic Center website.
SECURITY: Limited security is provided through the Amarillo Civic Center. Sharing Hope Ministry is not liable for any items left unattended. During show hours vendors should only use the show entrance doors. DO NOT PROP OPEN ANY DOORS.
MONEY AND PETTY CASH: Bring plenty of change; we do not provide cash to make change.
VENDOR BADGES: Each Vendor will receive 2-4 Vendor Badges depending on booth size. Extra badges are available for $5.00 each. Badges must be worn for free admission to the show. Vendors not wearing a badge will be charged admission.
ITEMS FOR SALE: Sharing Hope Ministry reserves the right to ask Vendors not to sell an item that we deem offensive. We are a Christian organization supporting women coming out of addiction so we ask that no products associated with addictive products be sold. This includes alcohol of any kind and CBD products.
CANCELATION POLICY: No registration fees will be refunded. If you have to cancel on or before October 1st you will have a 48 hour grace period to change your mind before we offer your space to another vendor. Canceling October 2nd-October 15th you will have a grace period of 24 hours to change your mind. Canceling any time after October 15th you will have no time to change your mind and your space will be offered immediately to another vendor.
PROCESSING FEE: A $5 processing fee was added to your booth rental fee for every 10X10 booth that you purchased with a maximum of $10 for larger booth rentals. These fees are non-refundable even in the event that the show has to be cancelled.
SHOW CANCELLATION: In the event that the show has to be cancelled for reasons that are out of our control, we will refund rentals fees with the exceptions of the built in processing fee you have been charged.
COVID GUIDELINES: You agree to follow COVID guidlines set by the Civic Center at the time of the show. More information on if there will be any guidelines in place will be available as we get close to the show.
PACKING UP: On Sunday, all Civic Center tables and chairs must be available for collection no later than 5PM. Do not begin packing up your booth prior to 4PM; this will be considered a policy violation. If you choose to pack up early you will be charged an additional fee that is equal to half of your booth rental fee. If we have to charge your credit card you will also not be invited to future shows.
CREDIT CARD ON FILE: YOU WILL NOT BE CONFIRMED FOR A BOOTH WITHOUT GIVING SHARING HOPE MINISTRY A CREDIT CARD TO HAVE ON FILE. YOU WILL BE GIVEN FURTHER INSTRUCTION FOR PROVIDING CREDIT CARD INFORMATION TO HAVE ON FILE THROUGH COMMUNICATION WITH THE REGISTRATION CHAIR. (We do not have access to your credit card information through this form, as it is a secure payment.)
CIVIC CENTER GUIDELINES:
No taping to walls, curtains, columns, or metal frames (Command hooks are acceptable).
No items may be suspended from the ceiling.
No nails, staples, or pins are to be used to attach items to any area of the Civic Center.
No helium balloons.