CHANGE OF DATE OR VENUE
Erin Brennan Photography must be notified immediately of any changes in schedule or location, at least one week prior to the scheduled date of event. Notification of any changes can be made by phone along with written notice sent via email for documentation. It is the client’s responsibility to confirm all arrangements at least 7-10 days prior to the event. In the event of change of address or contact information (time, etc.) as listed, you must notify Erin Brennan Photography.
RETAINER
A non-refundable retainer fee of $1000 + tax is required to hold the date of your event. No date is reserved until a retainer is received. The balance of the complete package price must be paid at the date specified. If final payment is not received as set forth herein, Erin Brennan Photography reserves the right to withhold delivery of the images and or not attend the wedding until payment is received. Upon clients signature and payment of retainer fee, Erin Brennan Photography agrees to reserve the date and time specified. The retainer fee is applied towards the final contracted wedding package.
CANCELLATION
There shall be NO refund of retainer after 48 hours from the signing of agreement due to the reservation of the photography date. If the event is cancelled within three months of the date, the client shall pay half of the remaining balance of the contract due to the high probability that Erin Brennan Photography will not be able to further book that date. Once a balance is paid, it is NON-REFUNDABLE. Any other arrangements shall be discussed between the client and Erin Brennan Photography. All arrangements will be put in writing. Cancellation must be in writing even if a phone call was made to inform Erin Brennan Photography of the cancellation. The retainer fee will be transferable up to 365 after cancellation. The client agrees to not expect a new date to automatically be available. The client will be given the chance to reschedule but cannot be pushed ahead of other reserved clients.
FAILURE TO PERFORM
Due to the limited and subjective nature of the event Erin Brennan Photography cannot be held responsible for requested photographs not taken or missed, lack of coverage resulting from weather conditions, or schedule complications caused by but not limited to, anyone in or at the event, or by the church or location restrictions. The photographer is not responsible for lost photo opportunities due to any kind of equipment malfunction, the lateness of the event couple, or other principles. The Photographer is not responsible for the lack of coverage due to weather conditions, scheduling complications due to lateness of individuals, rules and restrictions of venue, or the rendering of decorations of the location. It is acknowledged that any lists submitted to Erin Brennan Photography will be used for organizational purposes only and in no way represents photography that will actually be produced. Erin Brennan Photography will do her best to fulfill all requests but can make no guarantees all images will be delivered. Clients are responsible for all location fees and permits.
UNFORESEEN CIRCUMSTANCES CLAUSE
If Erin Brennan Photography or its assigns, cannot perform this agreement due to a fire, casualty, strike or other civil disturbances, Acts of God, including but not limited to, road closures, severe traffic, fire, terrorism or other causes beyond the control of the parties, or due to the photographer's illness, then Erin Brennan Photography shall return any moneys paid by the client, but shall have no further liability with respect to the agreement. This limitation of liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, compact flash card malfunction, or otherwise lost or damaged without the fault on the part of Erin Brennan Photography.
PRE-EVENT CONSULATION
It is NOT required for the client to schedule a pre-event consultation before the event-date to finalize the actual shooting times and location. Erin Brennan Photography can successfully communicate all event details via email or phone. If the client requests to meet, the must be willing to meet near the photographer's location.
WEDDING COORDINATOR/EVENT GUIDE:
If the ceremony or reception provides a "COORDINATOR/ EVENT GUIDE", the client is responsible for communicating all day of information. Including, but not limited to: time line, itinerary, schedules, etc.; with Erin Brennan Photography prior to the wedding day.
EXCLUSIVITY
Erin Brennan Photography shall be the exclusive photographer(s) retained by the client for the purpose of photographing the wedding. Family and friends of the clients and other wedding vendors shall not interfere with the photographer’s duties. Guests will be asked to refrain from taking flash photographs at certain intervals of wedding services to ensure proper exposure of images. Additional professional photographers may be employed only with prior written permission from Erin Brennan Photography. Guest photographers may NOT be active during the ceremony and will not be allowed to photograph during family and individual portraits. Erin Brennan Photography spends special time planning and posing your photographs and asks that guest NOT intervene. Erin Brennan Photography will request your intervention if a guest is inhibiting our ability to full document your wedding.
PERMISSIONS
It is the clients’ responsibility to schedule and receive permission to use various locations for photography, including the wedding and reception locations and any other locations used during the day. Should a location require a payment, this payment will be paid by the clients.
COPYRIGHTS
All photos created by Erin Brennan Photography are copyright protected. It is a violation of federal copyright law to copy, scan, or allow photographs created by Erin Brennan Photography to be reprinted, duplicated, digitally reproduced, copied, scanned, or altered digitally or otherwise, without Erin Brennan Photography's express written permission. The client may print (on their own) their personal wedding photographs with the written consent of Erin Brennan Photography only once in possession of the digital images, via passgallery.com. The RAW negatives remain sole property of Erin Brennan Photography and will never be given or sold.
Erin Brennan Photography agrees to grant these image rights to the client with a non-exclusive, limited, perpetual license.
This license allows the client to do the following with the images:
i) Display the images;
ii) Print the images;
iii) Upload, email, or electronically transfer the images or files; and,
iv) Display the images on personal websites or social media websites
*This applies only if giving Erin Brennan Photography credit.
THIS LICENSE WILL PROHIBIT THE CLIENT FROM DOING THE FOLLOWING:
APPLYING FOR COPYRIGHT REGISTRATION OR SELLING OF ANY IMAGE OR ELECTRONIC FILES SUPPLIED BY Erin Brennan Photography
MAKING ‘DERIVATIVE WORKS’ OR OTHERWISE MODIFY, INCLUDING EDITING AND/OR MANIPULATING ELECTRONIC FILES
PROOFS
Erin Brennan Photography, as a photographer and artist with whom Clients entrusts photography to, retains the judgment to remove any image(s) from the proofs that it deems bad or irrelevant.
EXPENSE REIMBURSEMENTS
The wedding couple agrees to reimburse Erin Brennan Photography for all reasonable expenses relating directly to the wedding event itself. For example, parking fees, destination travel fees, accommodations, etc. Erin Brennan Photography will bill the wedding couple after the event. Both parties agree to discuss this thoroughly to avoid any surprises as to what will constitute an expense and Erin Brennan Photography agrees to supply expense receipts if so requested.
EVENT FOOD SERVICE
Wedding couple does agree to provide a meal for Erin Brennan Photography and those employed by photographer.
CREATIVE LICENSE
Images may be edited at the photographer’s discretion, and delivered images will not include all images shot. The photographer reserves the creative right to edit and release only those deemed professional in quality and within the photographer’s artistic standards. By signing this contract, the client is aware of the style of photography that Erin Brennan Photography produces.
SUBSTITUTION
In the event of illness or sudden event out of the control of both parties, Erin Brennan Photography will attempt to substitute a photographer at no cost to client. This contract will be transferable to said photographer.
COOPERATION
The parties agree to positive cooperation and communication.
STORAGE OF IMAGES
Erin Brennan Photography recommends you back up your images on another media format other than CD/DVD. It is the client’s responsibility to back the images up on another format such as a hard drive. Once the images are in the hands of the client, it is the client’s responsibility to download and save the images. Backing up your images is very important.
THE UNDERSIGNED HEREBY ACKNOWLEDGE THAT THEY HAVE RECEIVED, READ, AND
UNDERSTAND THIS AGREEMENT’S CONTENTS.
Permission is hereby granted to Erin Brennan Photography to use any images created under this contract for professional samples, displays, internet website pages, advertising, exhibitions, contests, and any other purpose.