AORTA Race Services Request Form

AORTA conducts and assists in numerous races in the Auburn-Opelika communities throughout the year. We have the knowledge, experience and equipment to assist in organizing road races from a one-mile dash to a half marathon. Using state-of-the-art technology, we are able to accurately record and post race results soon after race completion.

Specifically, our race services include:
- Planning assistance to the race director from registration to race day.
- Advertisement on AORTA’s main website.
- Runners bibs with runners' informational labels.
- Finish line arch setup with finishing chute.
- PA system for pre-race, post-race announcements, and music (including calling out runner names as they cross the finish line).
- Course markers placed at all turns and critical locations to guide runners.
- Award listings upon race completion on the RunSignUp website.
- Start/finish line video for awarded events.
- Online race results. Also listed on AORTA’s website.

We continuously accept applications for local races to include in our club race series. However, due to the high demand for these services during the racing season, AORTA may be unable to fulfill every request. The current list of reserved dates can be found on AORTA's website under the "Race Services" tab at this link.

 

Services Included

Equipment and Race Services includes:

• Public address system for announcements, race start, event music, finish line announcements;
• Final awards ceremony and course markers;
• Course marshal safety equipment (stop/slow signs, safety vests);
• Timing clock;
• Finish line setup including finisher arch, finisher chute cones/lines;
• Volunteers to operate the finish line;
• Final results.

 

IMPORTANT! - Application Fee and Surcharge Policy

A non-refundable $100 fee is required within 14 days of submitting your online form. This fee will be credited towards the total $500 fee after the event is completed.

Large Field Surcharge:
The base race services fee includes support and bibs for up to 500 registered participants. For races that exceed 500 registrations, an additional $100 fee will be assessed for every additional 500 registrants to cover the cost of additional bibs.

Please make checks payable to AORTA and mail to:

AORTA
P.O. Box 975
Auburn, AL 36831

Organizations using AORTA race services MUST meet with an AORTA representative at least 60 days prior to the race to discuss event details. We also recommend reviewing the Race Director's Guide, available at this link, prior to the initial meeting.

Lastly, we require race directors to set up online registration through www.RunSignUp.com which provides the best experience and interface for race directors, runners, and AORTA race services.

Why We Charge a $100 Non-Refundable Fee

At AORTA we’ve always been committed to providing flexibility for our clients. Historically, we have not charged any fees if an event was canceled, whether by the race director or due to inclement weather. However, due to the recent increase in cancellations, we’ve had to adjust our policy.

Since we can only schedule one event per week, a cancellation results in a significant loss of revenue for our club. To ensure we can continue offering quality service and support, we now charge a non-refundable fee of $100 for every booked event. This fee, which is applied to the final cost of $500, helps us cover basic operational expenses and reserve your event date.

We appreciate your understanding and continued support as we work to make your race day a success.

Press the Submit button below to send your request to AORTA.