Welcome to the 7th annual OBX Rod & Custom Festival.
This event is produced by Garage Band Charities, Inc., a 501(c)(3) nonprofit charity organization.
Garage Band Charities, Inc. ( herein “GBC”) reserves all rights as sole producers of this event. Any reproduction, broadcast or commercial use of any portion of this event, in whole or in part, in any form without explicit written consent of Garage Band Charities, Inc. is strictly prohibited. Garage Band Charities, Inc. reserves the right to refuse anyone participation at this event and does not guarantee your success at this event. By signing and submitting the application below, you (hereinafter referred to as the "Vendor") agree to comply with the following terms and conditions. Violations of these terms and conditions can be cause for removal from the festival grounds without refund and can result in being restricted from future events.
Incomplete applications will not be accepted.
Dates and Times of Operation:
Nags Head Site - Soundside Event Site, 6800 S Croatan Hwy, Nags Head
(Milepost 16.5, highway 158)
Preview Night
Thursday May 1, 2025 Noon- 5pm (Maximum hours) Not required to participate
Main Event
Friday, May 2, 2025 10 am – 6 pm (Maximum hours)
Saturday, May 3 2025 10 am – 6 pm (Maximum hours)
Payment: Base Vendor fee is $150 for both days. Electric service is available for an additional $25.
After your vendor application is approved, we will send you an invoice by email for your fee.
Booth Space: Base Vendor space is large enough for a 10’ X 10’ pop up tent, unless other specific space has been agreed upon. No tents larger than 10’ X10’ per event site regulations.
Food trailer rates are based on trailer size calculated at $1.25 per square foot with a minimum of $150.
We DO NOT provide tents, tables or chairs. All business or other activity for which the vendor has rented space must be conducted within the designated booth space only. No distribution, canvassing, handing out fliers or vending of any kind may be done outside of your designated booth space without prior approval from GBC.
Food vendors: All food vendors need to be prepared to provide needed current health inspection certificates or be approved by Dare County Health Dept.
Product Exclusivity: We will do our best to not overlap any vendors for identical services or products. Spaces will be filled on a first come first serve basis upon payment. Food Vendors will be the same. We will do our best to make sure food vendors are not selling the exact same items even if in the same market arena (deserts, etc). Just as we want the event to be a success, we want you to be successful in your sales.
Deadline: The deadline for receiving applications and payment is March 1st. Please contact us if it is not possible for you to return your application or payment by that date to make arrangements.
Trademarks: Garage Band Charities, Inc.(dba OBX Rod and Custom Festival) reserves the right to the use of its logos, name, marks, symbols and other intellectual property. Any use of these without express written permission is a violation of this agreement and will result in expulsion from this festival. This includes names, artwork, trademarks and logos for
OBX Rod & Custom Festival, OBX Rod & Custom, OBXRodandCustomfestival.com and OBXRC.com, and OBX Pro Street Alley and associated logos and artwork.
Placement: Garage Band Charities, Inc. reserves the sole right to place Vendors in any location it deems fit. We will try to accommodate requests but make no guarantees. If you have a special requirement (ADA accommodation) please list this with the description of your exhibit or merchandise.
Set-Up: Vendors will be allowed to enter the festival grounds for early set up no earlier than 8am on the morning of the festival Preview Night (May 1st). You can set up on that day before the event or on Friday May 2nd beginning at 8 am. All displays must be complete and set up for operation by 10 am each day. You will receive special instructions one week before the event when to arrive to unload at your booth. Your booth must be staffed at all times during the day. You are responsible for securing your merchandise and displays at the end of the day. Tents must be secured by use of weights, sand buckets or water buckets. There shall be NO USE OF TENT STAKES ON THE PROPERTY. The area will be monitored by paid security throughout the night but we are not responsible for merchandise or booths overnight, when they are not manned.
Weather: This is a charity event, and there is no rain date for the festival. In the highly unlikely circumstance that the festival is rained out, there will be no refund of vendor fees or any costs associated.
Restrictions: Alcoholic beverages and controlled substances, including tobacco, are not to be sold, displayed, distributed or otherwise present at this event. Only preapproved designated vendors of our choice will be allowed to sell or offer bottled water, food or drink of any kind. Display of vulgar or offensive merchandise, posters, or signage of any kind is prohibited.
Noise: Garage Band Charities, Inc. reserves the right to monitor or prohibit the use of any electronic equipment, machinery, generators or other activity that it determines, in its sole discretion, is distracting to other booths or attendees. Loud generators will be located at a distance far enough away as to not distract from the entertainment. You must indicate on your application if you have a generator.
Conduct: All Vendor/Exhibitors and all of their representatives shall conduct themselves at all times in accordance with normal standards of decorum and good taste. Garage Band Charities, Inc. reserves the right to eject from the festival grounds anyone violating those standards. This event is family friendly and should be treated that way.
Limitation of Liability, Indemnity and Release: Neither Garage Band Charities, Inc. nor any of its officers, agents, volunteers, employees, independent contractors or other representatives shall be held liable for, and they are expressly released from, liability for any damage, loss, harm or injury to the person or property of the Vendor/Exhibitor or any of its officers, agents, volunteers, employees, independent contractors or other representatives, resulting from theft, fire, water, accident or any other cause. Vendor/Exhibitor shall indemnify, defend and hold harmless Garage Band Charities, Inc. and any of its officers, agents, volunteers, employees, independent contractors, or other representatives (a) from and against any and all claims arising from any acts, failures to act or negligence of Vendor/Exhibitor or any of its officers, agents, volunteers, employees, independent contractors or other representatives, (b) from and against any and all claims arising from breach of, or default in the performance of any obligation on Vendor/Exhibitor’s part to be performed under these terms and conditions, and (c) from and against all costs, attorney’s fees, expenses and liabilities incurred in the defense of any such claim or any action. Under no circumstances shall Garage Band Charities, Inc. be held liable for consequential, indirect, special, or punitive damages of any kind, whether foreseeable or unforeseeable, whether based upon lost goodwill, lost profits, loss of use of the booth, or otherwise and whether arising out of breach of any express or implied warranty, breach of contract, negligence, misrepresentation, strict liability, or otherwise.