OBX Rod & Custom Festival 2026 Vendor Application
Welcome to the 8th annual OBX Rod & Custom Festival.
This event is produced by Garage Band Charities, Inc., a 501(c)(3) nonprofit charity organization.
Garage Band Charities, Inc. ( herein “GBC”) reserves all rights as sole producers of this event. Any reproduction, broadcast or commercial use of any portion of this event, in whole or in part, in any form without explicit written consent of Garage Band Charities, Inc. is strictly prohibited. Garage Band Charities, Inc. reserves the right to refuse anyone participation at this event and does not guarantee your success at this event. By signing and submitting the application below, you (hereinafter referred to as the "Vendor") agree to comply with the following terms and conditions. Violations of these terms and conditions can be cause for removal from the festival grounds without refund and can result in being restricted from future events.
Incomplete applications will not be accepted.
DATES, TIMES & LOCATION:
o Preview Day
Thursday, April 30, 2026 – “Gates open” Noon- 5pm (Maximum hours) Not required to participate
o Main Event
Friday, May 1, 2026 – “Gates open” 10 am – 6 pm (Maximum hours)
Saturday, May 2 2026 – “Gates open” 10 am – 6 pm (Maximum hours)
o Nags Head Site (Main event site) - Soundside Event Site, 6800 S Croatan Hwy, Nags Head
(Milepost 16.5, highway 158)
BOOTH/ TENT SPACE: $195 (for both days).
The space provided is large enough for a 10’ X 10’ pop up tent. No tents larger than 10’ X10’ per event site regulations.
FOOD TRUCK SPACE: $295 (for both days) Price does include electric hookup. Water service is not available on site. All food vendors need to be prepared to provide copies of current health inspection certificates, or to be inspected and approved by Dare County Health Dept.
PAYMENT & DEADLINES: Registration opens on 7/01/2025 and spaces will be reserved on a first come, first served basis. After your vendor application is approved, we will send you an invoice by email for your fee. A 20% deposit is due within ten days once your application is approved. The remaining balance will be due by 1/31/2026. Once our vendor field is full, no further vendor registrations will be accepted.
PLACEMENT: Garage Band Charities, Inc. reserves the sole right to place Vendors in any location it deems fit. We will try to accommodate special requests but make no guarantees. If you have a special requirement, please list this with the description of your exhibit or merchandise.
PRODUCT EXCLUSIVITY: We will do our best to not overlap any vendors for identical services or producs, including food vendors. We will do our best to make sure food vendors are not selling the exact same items even if in the same market arena (deserts, etc). Just as we want the event to be a success, we want you to be successful in your sales.
SET UP:
o Vendors will be allowed to enter the festival grounds to begin set up no earlier than 8am on the morning of the Festival Preview Day (April 30).
· Thursday April 30 - vendor entry 8am – 2pm
· Friday May 1 - vendor entry 8am -945am
· Saturday May 2 - vendor entry 8am – 945am
o All displays must be complete and set up for operation by 10 am on Friday and Saturday.
o Vendor vehicles must enter only through the vendor entrance at the North side of the event site. You will be given specific window decals for your vehicle to enter through that location. Please DO NOT attempt to enter through the main entrance.
o Vendors vehicles must be removed from the set up areas and parked in designated parking prior to “Gates open” times. Vehicles will not be permitted inside the vendor and food areas after “Gates open” times as this is a “pedestrian only” area.
o Your booth must be staffed at all times during “Gates open”.
o Tents must be secured by use of weights, sand buckets or water buckets. There shall be no use of tent stakes or any items that penetrate the ground, used on the property.
o The area will be monitored by paid security throughout the overnight hours, but we are not responsible for merchandise or booths overnight when they are not manned. Please secure your merchandise before leaving for the evening.
o Vendors are responsible for removing their trash from their work areas.
TRADEMARKS: Garage Band Charities, Inc.(dba OBX Rod and Custom Festival) reserves exclusive rights to the use of its logos, name, marks, symbols and other intellectual property. Any use of these without express written permission is a violation of this agreement and will result in expulsion from this festival. This includes names, artwork, trademarks and logos for:
o OBX Rod & Custom Festival
o OBX Rod & Custom
o OBXRodandCustomfestival.com
o OBXRC.com
o OBX Pro Street Alley
(including all associated logos and artwork)
WEATHER: This is a rain or shine charity event, and there is no rain date for the festival. In the highly unlikely circumstance that the festival is rained out, there will be no refund of vendor fees or any costs associated.
RESTRICTIONS:
o Alcoholic beverages and controlled substances, including tobacco, are not to be sold, displayed, distributed or otherwise present at this event.
o Only preapproved designated vendors will be allowed to sell or offer bottled water, food or drink of any kind.
o Display of vulgar or offensive merchandise, posters, or signage of any kind is prohibited.
o No distribution, canvassing, handing out fliers or vending of any kind may be done outside of your designated booth space without prior written approval from GBC.
o All business or other activity for which the vendor has rented space must be conducted within the designated booth space only
NOISE: Garage Band Charities, Inc. reserves the right to monitor or prohibit the use of any electronic equipment, machinery, generators or other activity that it determines, in its sole discretion, is distracting to other booths or attendees. Loud generators will be located at a distance far enough away as to not distract from the entertainment. You must indicate on your application if you have a generator.
CONDUCT: All Vendor/Exhibitors and all of their representatives shall conduct themselves at all times in accordance with normal standards of decorum and good taste. Garage Band Charities, Inc. reserves the right to eject from the festival grounds anyone violating those standards. This event is family friendly and should be treated that way.
GBC DOES NOT provide tents, tables or chairs for vendor use.