QBP EVENT BOOKING FORM

QBP EVENT BOOKING FORM
IMPORTANT NOTES REGARDING QBP EVENT BOOKINGS

This form must be completed a minimum of one week prior to the meeting date.

If you require alterations to the room set up and/or wall removal, a separate room booking must be scheduled immediately before and after your meeting time. Please contact QBP Reception so they can advise the amount of time needed for the room alterations. Room configuration and wall removal/replacements can only be altered between 7.30am and 3:00pm.

The QBP is not a fully serviced conference facility. We are able to book the facility you require, however we are not able to supply any extras other than those mentioned in this form.

You are responsible for cleaning the room after your meeting/event. PLEASE REMOVE all papers, food, plates, and general rubbish from the room when your meeting has finished and wash up the crockery you have used.

QBP CATERING

If you require catering for your meeting/event please consider the following options:

St Leo’s (Saints catering) www.saintscatering.com.au; info@saintscatering.com.au; Phone contact: 38780616

Merlo’s( Merlo Catering) https://www.merlo.com.au/pages/catering; Phone contact: 0447742833 (onsite QBP)

Schonell Catering & events https://www.schonellevents.com.au/; Phone contact: 33772206

Please indicate date of event, times for food to be delivered, room number, numbers for catering and who to invoice. Please ensure your caterers clean up as necessary during the day and at the conclusion of your event. Please note if external caterers contracted, please see request for catering lifts to be opened in the SECURITY ACCESS POINT section of this form – if applicable.

QBP VISITOR CAR PARK REQUESTS

QBP Reception maybe able to provide a small number of visitor car parking spaces but this is based on availability.

Please send an email to: qbp-reception@uq.edu.au requesting car parking and include the following information:
1. Name of driver
2. reason for visit to QBP
3. date(s) and time car park is needed
4. make and rego number of vehicle.
If parking is approved we will email you and let you know. The driver must report to main level reception to obtain a parking permit.

Please note that parking spaces in the QBP car park are NOT guaranteed.

QBP MEETINGS AFTER 5:00PM

Any events held after 5:00pm where non-QBP employees are in attendance, a Security Guard may be required – a final decision if a Security Guard is needed or not needed is given by the IMB Director - Institute Operations (DIO).

EQUIPMENT COLLECTION

If needed, the following items are to be collected from Level 2 reception. Please be sure to return these items to Level 2 reception at the completion of your event.

Auditorium Equipment Box

Contains: Auditorium keys, 2 remote controls, 2 hand held microphones, 2 lapel microphones, 1 laser pointer, 5 computer dongles

Large Seminar Room Box

Contains: Remote Control, laser pointer, hand held microphone, lapel microphone, 3 computer dongles, power cable for speaker

** needed if using the data projector

Small Seminar Room Pouch

Contains: Remote control, computer dongle and laser pointer

** needed if using the data projector

Multi Media Room Pouch

Contains: Remote control and laser pointer

** needed if using the data projector

Name of Event
Name and contact number of person requesting room

PrefixFirst NameLast Name
Contact Email of person requesting room
example@example.com
Name and contact phone number of person in charge of meeting on the day
Are any attendees non-QBP employees?

YesNo
Meeting start date

DayMonthYear
DateHourMinutes
Meeting finish time

DayMonthYear
DateHourMinutes

ROOM TYPES AND LAYOUTS

(IMB internal applicants only)

DEFAULT SETTINGS APPLY FOR ALL BOOKINGS MADE BY NON-QBP STAFF
Specify total number of attendees
3.141 Multi Media Room 40 seat MAXIMUM
3.142 Large Seminar Room 80 seat MAXIMUM
*3.142 - If Classroom Style or Banquet Style please specify no. of tables and people per table
3.146 Small Seminar Room 40 seat MAXIMUM
*3.146 - If Classroom Style or Banquet Style please specify no. of tables and people per table
2.171 Auditorium 280 seat MAXIMUM
3.160 Auditorium Foyer area
Please upload a diagram of your desired table/chair arrangement for the Auditorium Foyer area. Clearly indicate the exact number of table and chairs required.

Upload File

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Level 7 Rooftop BBQ area
Will alcohol be consumed during this event?
For non-QBP Staff

If you are planning on consuming alcohol for your event, please refer to the Alcohol on campus guidelines for further information to adhere to necessary University approval processes.

QBP staff are covered under an annual QBP Blanket Licence. If you require a copy of the licence please contact the IMB Executive Office on 3346 2110.
Other optional requirements for room set up
Other optional requirements, please indicate location and no. required
QBP WALL REMOVAL REQUEST

Please ensure your booking includes additional time for the removal and replacement of walls.
If required, please indicate wall removal preferences
Wall removal

DayMonthYear
DateHourMinutes
Wall replacement

DayMonthYear
DateHourMinutes
Please outline any other special details or instructions

Removal of central wall between the large and small seminar rooms

30 mins for walls PLUS an additional 30-45 mins for chairs

Removal of small seminar room wall only to connect to Auditorium Foyer

30 mins for wall PLUS an additional 30-45 for chairs

Removal of all walls from both the large and small seminar rooms

1 hour for all walls PLUS an additional 90 mins for chairs

SECURITY ACCESS POINT REQUEST
Security requirements
If the security requirements are longer than 3 days, please upload timings via this button

Upload further requirements

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