Master Calendar Request

Audio / Visual: Youth Rooms

**The three student rooms are very user friendly to use. Each room has the ability to use either two wireless handheld microphones or one handheld microphone and one lapel microphone. These rooms all have tv screens in them. Please indicate on the form below if you need to project your computer onto the screens.
Microphones Requested*

Wireless Handheld Microphone (2 Max)Wireless Lapel Microphone (1 Max)Microphone Stand(s)I don't need any microphones
How Many Handheld Wireless Microphones Will You Need? *
2 Max
How Many Lapel Wireless Microphones Will You Need? *
1 Max
Will You Need To Display Your Laptop? (*May require additional fees)*

YesNo
*Please note that you must provide your own laptop computer. The computer you provide must be equipped with an HDMI or USB-C output.
Will You Need Any Facilities Equipment? (Tables, Chairs, Etc.)*

YesNo

Audio / Visual: Gym

**If you need to project your computer or need more than 1 microphone, a trained technician will need to be present for the event and may require an additional fee. If you decide you do not need any Audio / Visual Equipment please click the "Back" button below
Microphones Requested (*More than 1 microphone will result in additional charges)*

Wireless Handheld Microphone (4 Max)Wireless Lapel Microphone (2 Max)Microphone Stand(s)I don't need any microphones
How Many Handheld Wireless Microphones Will You Need?
4 Max (2 max if also using 2 Lapel Wireless Microphones)
How Many Lapel Wireless Microphones Will You Need?
2 Max
Will You Need To Display Your Laptop? (*May require an additional fee)*

YesNo
*Please note that you must provide your own laptop computer. The computer you provide must be equipped with an HDMI output.
Will You Need Any Facilities Equipment? (Tables, Chairs, Etc.)*

YesNo

Audio / Visual: Chapel

**The Chapel system is very user friendly and easy to use. The Chapel has the ability to use either two wireless handheld microphones or one handheld microphone and one lapel microphone. Please indicate on the form below if you need to project your computer onto the screens. a trained technician will need to be present for the event and may require an additional fee. If you decide you do not need any Audio / Visual Equipment please click the "Back" button below
Microphones Requested (*Up to 2 microphones max)*

Wireless Handheld Microphone (2 Max)Wireless Lapel Microphone (1 Max)Microphone Stand(s)I don't need any microphonesOther
How Many Handheld Wireless Microphones Will You Need?
2 Max
How Many Lapel Wireless Microphones Will You Need?
1 Max
Will You Need To Display Your Laptop? (*May require additional fees)*

YesNo
*Please note that you must provide your own laptop computer. The computer you provide must be equipped with an HDMI output.
Will You Need Any Facilities Equipment? (Tables, Chairs, Etc.)*

YesNo

Will You Need Any Facilities Equipment? (Tables, Chairs, Etc.)*

YesNo

Facilities Equipment Details

**Please indicate what resources you need for your event at HBC.
Do You Need Tables?*

RoundRectangleRound and RectangleNo
Number of Round*
Number of Rectangle?*
Do You Need Chairs?*

YesNo
Number of Chairs Requested*
Will you need black tablecloths?*
Note: additional fees apply
Number of Black Round Tablecloths*
Number of Black Rectangle Tablecloths*
Other facility requests not covered in this form or anything we need to know?

Please Read Over The Terms and Conditions Below
Please carefully read over the policies below, if you have any questions, please contact us at 434-237-6505.
1. Heritage Baptist Church reserves the right to approve or deny any and all requests.
2. Submitting this form does not guarantee approval of the request(s); please do not publicize your event until approved confirmation has been given via email.
3. Due to the high amount of resource requests, please allow 5 business days processing time for us to work out the logistics and details with our facilities and church ministries.
4. To avoid confusion, the event organizer is responsible for making the Resource Request as well as any subsequent changes to the Resource Request. Changes from other event personnel will not be accepted unless sent via the event organizer.
5. If information is neglected and a second form is submitted, its data will supersede the initial form submission.
6. Use of HBC equipment must be authorized through the appropriate department personnel.
7. An adult (18 years or older) must be present at the activity at all times and carry an active cell phone for emergencies.
8. If a room request is approved, keys must be picked up during regular office hours of Monday through Thursday 9:00 am to 4:30 pm (summer hours my vary so please confirm before attempting to pick up keys) the week of the event.
9. Consumable kitchen supplies (plates, napkins, cutlery, etc.) are for on-campus church ministry use only.
10. On Monday through Friday, all events must be out by 10:30 pm. Saturday events must be out by 10 pm.
11. Setup and cleanup is the responsibility of the ministry and/or event organizer.
12. Church resources may be reserved for on-campus, private events; they may only be reserved for off-campus events for official church ministries.
  **We do not rent out resources for off-campus, private-party events.**
13. If you use any audio-visual equipment you may be responsible for any damages to the equipment.
14. For private events: all payments may be submitted via cash or check. Deposit fees will be refunded via mailed check upon facilities/equipment being left clean and undamaged.
I have read and agree to the terms and conditions listed above*

I agree
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