• Hesburgh Libraries Digital Collections Request Form

    This form is used to submit digitization and digital collections requests for materials owned by Hesburgh Libraries. Please answer the questions below to the best of your ability. The information provided in this form will help route your request to the appropriate department. A Case Manager will respond within 1 business day to arrange a consultation or provide a follow-up contact. If you have any questions or concerns, please contact us at casemanager-list@nd.edu
  • Your University Affiliation

  • Primary Project Rationale*

  • Is your supervisor aware of this project?

  • Who will be the Case Manager for this? If you have someone in mind, fill in the blank.

  • Course Curriculum Digitization Follow-up

  • Availability

  • Are any of the items available online elsewhere?

  • Available Elsewhere

  • Where can you currently access this item?

  • Where can you currently access all or part of this collection?

  • Is the currently existing resource complete?
  • What do you hope to achieve with this digitization request that is otherwise not being fulfilled by the existing resource?

  • Scope of Work

    These questions refer to the physical format and number of items within the digitization request.
  • Where are these items located? Please select all that apply.
  • What is the primary format of the collection?

  • Are there any additional formats?
  • Which other formats are present in this collection? Please select all that will need to be digitized and/or described.

  • How many items are in this collection?
  • Has this collection already been vetted for duplicates?
  • What do you foresee as the "completion" of this request? Please select all that apply.

  • Is there a "Must Complete By" date for this project? If so, what is it?
     - -
    2 digit month, 2 digit day, 4 digit year

  • Text-Based Follow-up

  • Which of these best describes the text-based material(s)? Select all that apply.

  • Audio Material Follow-up

  • Which of these best describes the audio material(s)? Select all that apply.

  • Digital Materials Follow-up

  • Which of these best describes the digital material(s)? Select all that apply.

  • Video Material Follow-up

  • Which of these best describes the video material(s)? Select all that apply.

  • Slides/Negatives Follow-up

  • Which of these best describes the slides or negatives? Select all that apply.

  • Preservation of Physical Materials

    The Preservation Department should be consulted prior to initiating any digitization project. This ensures the safety of the original media and will help expedite the workflow.
  • Has the Preservation Department examined all or part of this collection?
  • Is the material stable enough to digitize?
  • Does the material show any signs of previous repair/reformatting?

  • Equipment

  • Do the libraries have access to the equipment to digitize this type of media?

  • Copyright Concerns

    If you have any questions or are uccertain about the copyright status of the item(s) in your request, please contact the Hesburgh Libraries Copyright team at hl-copyright-list@nd.edu.
  • To the best of your knowledge, is the item and/or collection currently free of copyright constraints?

  • Translations and Transcriptions

    Offering multiple translations of a document, especially one not already in English, will increase the likelihood that it is actively used.
  • Does the collection/object need to be translated from one language to another?

  • Do you require a transcription?

  • Translation Follow-up

  • Are you qualified to provide this translation or will you need assistance?
  • What languages are the originals in?

  • What language are the originals in?

  • Organization

    Having an organizational system in place prior to digitization is essential. It will help influence the pace of the project, and help avoid any oversights as you proceed.
  • Is this collection already organized?

  • Previously Unorganized Collections

  • Can this collection be organized?
  • If "yes", what will your organizing scheme be?

  • Additional Comments

  • Should be Empty: