ASI Show Responsibilities ASI Show will provide the following member benefits to all companies who attend an ASI Show:
ASI Member Benefits at the ASI Shows
- Free admission for all registered representatives to the ASI Show, including Education Day
- Free admission to the following networking events/receptions (schedule subject to change):
- Networking Lunch (first come, first served)
- New Product Preview Reception
- Closing Celebration
- Free attendance to the high-profile Keynote on Exhibit Day 2
- Access to purchase meet and greet tickets to meet and have your photo taken with the high-profile Keynote
- A list, emailed to your representatives post-show, of the suppliers’ booths they were scanned at (from those suppliers that use the ASI Show scanning vendor)
- Participation in the Passport Plus program
- Free Catalog Courier service making carrying samples and catalogs carefree
- Free shipping of catalogs and samples (with participation in the Passport Plus program)
- Special ASI member travel discounts
ASI Show will provide the following additional benefits for ASI distributor member companies who sign this agreement, and their representatives*, and agree to bring 20 or more representatives to an ASI Show:
- Free meeting support and coordination (ASI Concierge Service)
- Free light refreshments, upon request for one break per ASI Show with meeting room
- Free hotel room for your company representatives (Hotel Reimbursement terms below apply)
- OR, in lieu of a hotel room, up to a $50 travel incentive per person (Travel Incentive terms below apply)
- Co-branded email will be created to assist in marketing your meeting that enables representatives to register for the show with meeting package discounts
- Customized preferred vendor exhibit floorplan map for each registered representative (upon request)
- Additional registration support for your representatives to register for the show with your meeting discounts
- Early admission seating to the high-profile Keynote on Exhibit Day 2 for each representative (a $29 value per person)
- A half-price ticket, for each registered company representative, to the ASI Show Bash (tickets are limited and deadlines do apply. Visit www.asishow.com for complete terms and conditions.)
- Pre-reserved hotel block at an ASI Show official hotel - upon request - so your group can stay at the same hotel
- Free ASI hosted breakfast OR lunch with an ASI presentation
- Access to special ASI Show negotiated discounts on AV when available
- Free meeting space in the convention center over ASI Show dates, up to 3 full days (subject to availability). Other dates by request only and subject to availability. Other dates may be subject to fees.
- ASI Executive at a Welcome and State of the Industry Presentation upon request
*A representative is a sales rep or support staff of the distributor ASI member company. No End buyers may attend.
Company Responsibilities Company will:
- Guarantee the minimum number of attending representatives at ASI Show Fort Worth 2020 (attending representative/final count is based on exhibit door and supplier scan in ASI Show final audit) as agreed upon in this agreement, in order to receive your program benefits
- Invite your representatives* that are active in the industry as employees or agents for your company
- Send a registration email blast which ASI Show creates, so your representatives can easily register with your meeting discounts
- Ensure all representatives of your company attend at least one exhibit day of the show, but actively encourage them to attend both exhibit days as well as take advantage of the education and networking opportunities available
- Contact and encourage your preferred vendors to exhibit at the ASI Show(s) you are attending
- Provide ASI Show with contact information for preferred vendors. The contact information will include mailing address, telephone number and e-mail address to enable ASI and ASI Show to assist company in its efforts to promote the show
- Actively encourage your representatives to visit each exhibitor listed on the Passport Plus
- Ensure that for each show exhibit day, meetings will not conflict with more than one hour of show exhibit hours
- Not use free or discounted facilities provided by or through ASI or its affiliates to market or promote products or services that compete with ASI or its affiliates products and services
- Ensure that each attendee will complete a post-show online survey in order to have representatives be eligible for the Travel Reimbursement offer – a post-show link will be e-mailed to your representatives for them to fill out approximately two weeks after the show
- Not recruit distributor sales personnel at the ASI Show or its activities
- If requested from ASI Show, provide a quotation for use in press releases to the promotional products industry regarding the event and ASI Show
- Review your list of company registrants, at least once prior to February 2, 2020, to ensure registration accuracy and eliminate duplicate registrants
- It will be the responsibility of Your company to send full terms and conditions of the reimbursement program to Your representatives, so they are aware of the reimbursement stipulations should your company's attendance not reflect what is agreed upon in this agreement.
Hotel Reimbursement Offer Hotel Reimbursement Terms and Conditions: ASI will provide one hotel night reimbursement – 100% reimbursement per room based on double occupancy (two people in the room), 50% reimbursement per room based on single occupancy (one person in the room) – in accordance with the requirements set forth herein at an ASI Show Official Hotel.
Those staying in the hotel room must attend the show both days (badges need to be scanned on the way into the Exhibit Hall or by a supplier on the show floor). Hotel reservations must be made through MCI USA the official housing company of ASI Show on www.asishow.com or through a Company customized HTML link if requested. No taxes, upgrades or additional charges will be reimbursed. Only actual hotel bills will be accepted; credit card statements are not valid for this offer. Requests for reimbursement must be submitted within 30 days from the close of the show. Attendees are welcome to stay in any official show hotel of their choosing, as listed on the MCI USA booking site on www.asishow.com, however ASI will only reimburse each attendee up to the standard room rate of $215. All hotel rooms are subject to availability. This special offer may not be combined with any other ASI Show promotion or discounts (no other special offers apply).
Travel Reimbursement Offer (in lieu of Hotel Reimbursement) Travel Reimbursement Terms and Conditions: $50 travel incentive (based on attending both exhibit days) or $25 incentive for attending one exhibit day. Attendees must have their badges scanned on the way into the Exhibit hall or by a Supplier on the show floor. No incentive for education day. Each attendee must complete a post-show survey to receive incentive. This special offer may not be combined with any other ASI Show promotion or discounts (no other special offers apply).
Additional Reimbursement Terms and Conditions For the hotel and travel reimbursement offers, company must specify if these incentives should go directly to a contact at corporate or to the individuals.
Your Meeting Team at ASI Show Contact a member of the Distributor Meeting Team at ASI Show with additional questions or requests:
Tim Gaghan, Distributor Accounts Manager, Phone: 215-953-3351, e-mail tgaghan@asicentral.com
Donna Kirschman, Concierge, Meeting Manager, Phone: 215-953-3628, e-mail dkirschman@asicentral.com
Mario Fiore, Key Account Sales Representative, Phone: 215-953-3613, email mfiore@asicentral.com.
By clicking Submit below, You, as Your corporate representative who has the authority to accept these terms on behalf of Your company, are agreeing to the opportunities and terms above and ASI Show rules and regulations.
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