BBEC RIDING & LESSON AGREEMENT
I (Parent, Guardian)____________________________________ have contracted with Byron Bay Equestrian Centre to give (riders name)____________________________________riding lessons.
I understand that it is my responsibility prior to entering the lesson area to inform the riding instructor of any new medical or physical problems which may impact my safety or ability to perform correctly during my scheduled riding lesson.
INSURANCE
It is Mandatory for all people engaging in riding, instruction and training of horses here at the Byron Bay Equestrian Centre to have the relevant public liability and professional indemnity insurance in place prior to engaging in activities. This includes agistees having family members and guests come to ride personally owned horses at the centre. Riders must either be current members of Equestrian Australia, or may pay an insurance levy to BBEC.
Insurance Levy:
Annual Child $110
Annual Adult $110
Annual Family (4 members) $180.00
Day/Guest Levy $10.00
Coaches and anyone providing training and instruction must present a certificate of currency to management prior to commencing activities at BBBEC.
ATTENDANCE OF LESSONS
I understand that lesson times are planned and that I need to be on time. If I am late more than 25 minutes from my scheduled time, my mount will be un-tacked, unless I have made prior arrangements. I further understand that even if I am late the time for ending the lesson will remain as scheduled. The only condition for extending my lesson time is if the riding instructor is not present at the scheduled lesson beginning time.
Riding Lessons are to be paid in advance, or a minimum of 10 lessons in full prior to the start of each term at the term discount rate. If payment is not received before the start of the term, the above mentioned rider will need to pay the casual rate upon arrival or may be refused riding lessons until payment is received. Lesson prices are reviewed bi-annually according to current market rates and are subject to change.
Approved make-up lesson scheduling will be at the discretion of the centre/riding instructor for lessons cancelled due to severe weather, instructor sickness emergencies etc. Make up lessons must be made up within the same term of the lessons booked.
Cancellation of less than 24 hours of your lesson will require payment in full of the booked lesson. Make up lessons are not offered for cancellations with less than 24 hours notice. If your lesson is "late cancelled" more than 3 times in a term, your term booking may be cancelled and your lesson spot may be offered to another student.
Lesson Policy Standard:
A lesson is 45 minutes of riding time, mounting each rider and tack adjustments, exercises while mounted, cool down time, and dismounting. Please note we consider a lesson starting when the riders enter the pasture/arena area. The riding instructor additionally has the responsibility of safety for riders, volunteers, and horses at all times so therefore, the instructor has the right to deviate from the above lesson outline when safety is a concern.
Example: the lesson could be full time as barn management-classroom activities, grooming, tacking up, types of tack, tack cleaning, etc..
General Conduct Policy For Parents, Riders, And Guests During a Byron Bay Equestrian Centre Lesson Time and around Riding Areas:
Important areas used during riding Lesson
1) Parent/Rider waiting area is located at the office and outdoor table area close to the gate entrance to the arena.
2) Arrival to lesson
- If previous lesson is in progress or dismounting stay in car or quietly go to parent/ rider waiting area.
- All riders are to wait at parent/ rider waiting area until instructor comes to escort them. The only people who are to be in the arena are the instructors and riders that are getting ready to ride in current lesson.
- If you need to talk to the riding instructors about medical or physical problems which may have a safety implication for the current lesson, please do so before the mounting phase of the lesson gets started.
3) During lesson
-While a riding lesson is in progress all parents, family members, and guests must stay outside of the arena. If you need to move around use driveway. You may only enter arena if asked by an instructor or volunteer.
- No loud noises (clapping, door slamming on cars, loud talking/ laughing, calling to riders, etc.)
- No umbrellas, flash cameras while horses are present.
No ball playing, tag games, or fast type movement games allowed before, during or after lesson scheduled times.
Dogs must not interfere with lessons in progress and must be kept quite and on a lead at all times.
4) After lesson
- After lesson the rider will be returned to their parent, guardian or ride.
APPAREL
I understand that proper attire must be worn for riding lessons which is to be pants, shirt, & covered shoes/boots. Helmets may be used/hired from BBEC but we highly recommend purchasing appropriate helmet and footwear for all students.
CONDUCT
I further understand that Byron Bay Equestrian Centre riding instructor reserves the right to discipline a rider. Some examples of reasons for disciplinary actions: disruption to lesson, behaviour problems that are unacceptable or unsafe, sexual comments and conduct, disrespect to instructor and/or volunteers, failure to follow program stated policies, rules or instructions, etc..
I further accept that Byron Bay Equestrian Centre riding instructor reserves the right to release a rider due to unsafe situations, physical stress to the rider resulting from riding and/or any safety/medical problems that may arise.
Disciplinary Policy:
Byron Bay Equestrian Centre disciplinary policy has been developed to ensure a safe and conducive environment for all involved in our riding program.
Warning Policy:
Byron Bay Equestrian Centre riding instructor has the right to discipline a rider, parent/guardian, and/or volunteer
1. First offence, if this is a rider, he or she will be removed from the horse.
2. Second offence, if a rider, he or she will be dismissed from the riding lesson for that day.
3. Third offence is final warning. The rider will be removed from horse and suspended from further lessons with Byron Bay Equestrian Centre.
4. If the offender is a parent, guardian or volunteer, they will follow the same disciplinary policy and can be dropped from the program on the third offence, in the case of a parent or guardian this will include the rider.
Examples of reasons for disciplinary actions: disruption to class, behaviour problems that are unacceptable or unsafe, disrespect to instructor and/or volunteers, failure to follow program stated policies, rules, instructions, etc..
Immediate Termination Policy:
A rider, parent or guardian, volunteer, or instructor will be immediately removed from the Byron Bay Equestrian Centre program for sexual comments or sexual conduct, or if they are displaying behaviour of being under the influence of an illicit substance.
CONFIDENTIALITY
Rider’s information files will be held in confidentiality and only shared when necessary to assure the safety of a rider in the lesson or during an official incident review.
ACCEPTANCE OF RISK
“WARNING” Under NSW State Law, an equine activity sponsor or equine professional is not liable for an injury to or the death of a participant in equine activities resulting exclusively from the inherent risks of equine activities.
am aware of the inherent risks of horseback riding. I further understand that I must be careful while on the property Byron Bay Equestrian Centre and particularly while horses are being handled. Byron Bay Equestrian Centre cannot and does not assume any liability for accidents, injury, or death to person or persons.
General Rules:
All gates and stall doors to be kept closed.
No entry into feed/hay storage areas without permission.
No climbing, sitting, or standing on stall doors, fences, or gates (this includes ring).
Smoking is prohibited.
No consumption of alcohol beverages or drugs.
You are responsible for your friends and visitors conduct and safety while on the property of Byron Bay Equestrian Centre. All people riding./training MUST sign waivers and insurance prior to riding.
No running around horses or riding areas.
All trash to be disposed of in trash barrel.
No horses to be handled in or out of the stalls without supervision, if needed.
Always respect others when speaking or socializing.
I the undersigned have read and understand the above contract plus all the BBBEC policies and rules which I agree to abide by in total and I have received a copy of this contract which includes the BBBEC policies and rules. I further understand that if any of the BBEC policies or rules are not followed BBBEC has the right to cancel this contract in full without any refund of moneys remaining for this session.
Legal Fees. In any litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this Agreement (whether in contract, tort, or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be awarded its reasonable attorney fees, and costs and expenses incurred.