Horse Cave Heritage Festival Application
  • Horse Cave Heritage Festival Vendor Application

    Downtown Horse Cave on Main St.
  • September 18-19, 2026

  • Vendor Booth Setup:        Friday  1:00pm-4:00pm

    Opening Ceremony:          Friday  4:30pm

    Vendor Booths Open:       Friday: 4:00pm-8:00pm 

                                                       Saturday: 9:00am-8:00pm

                                            (with music going until 9pm both days)

     

  • Format: (000) 000-0000.
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  • If you have previously obtained electricity from inside a building, it is YOUR responsibility to request permission from the building owner and to negotiate the cost using less than 20 amps. Vendors MUST furnish their own 14-gauge heavy duty extention cord(s). The Horse Cave Heritage Festival reserves the right to deny admittance to any vendor it deems to have questionable, offensive, objectionable, or dangerous items. Acceptance is not based on your check being deposited. If you are denied admission, a refund check will be sent to you within 30 days. No refunds during or after the event. The undersigned hereby acknowledges that he/she is participating in this event at his/her own risk. By signing this Waiver and Release on 2nd page, the undersigned is waiving, releasing, and forever discharging any and all claims against the City of Horse Cave, the Horse Cave Cultural District, committee volunteers and each of the other participants in the festival, whether claims are foreseeable or acknowledges that he/she has made suitable arrangements for the protection and insuring of his/her own person and property from any occurrence causing damage to such property. This Waiver and Release extends to any and all subrogation claims by the undersigned's insurer arising out of any claims paid in connection with any of the matters herein waived and released. This Waiver and Release includes the use of photos, video, and audio for promotional purposes that may show images of vendors and participants at the festival. Vendors are responsible for collecting sales tax per KRS. The Horse Cave Heritage Festival does not collect sales tax nor is responsible for submitting any taxes collected. 

  • The following CAN NOT be sold at the festival:

    Firecrackers, noisemakers, smelling toys, smoking toys, squirt guns, stink bombs, stun guns and toys that project objects. Failure to abide by these rules will result in your dismissal from the festival. Home baked goods/non-bottled drinks (ONLY with health dept approval).
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  • Vendor Terms and Conditions for Festival Participation

  • Application Process:

    Submitting this vendor application does not guarantee approval or secure your vendor space. Each application will be reviewed, and you will receive an approval or denial email following your submission. If application is approved, you will be contacted via email to arrange payment for vendor fee.  

    Vendor Space Details:

    • Vendor spaces are 10x10 marked areas. 
    • Vendors must supply their own pop-up tent, tables, chairs, signage, and products. 
    • Please put your tent 1-2 inches on sidewalk and balance in street if possible to allow more room on street for people to walk. 
    • Electricity is not guaranteed and is only in certain locations in the festival area. 

    Setup and Transportation:

    • Vendors are responsible for transporting their items to their spot once given and then parking in the designated parking lots once unloaded. Parking areas are: North of Main St. behind Tri-County Oil, South of Main St. on Cave St., Maple Ave Park parking lot. (DO NOT park in Peoples Bank, German American Bank, Master Pawn Shop lot, Rock of Christ Church lot or former Terrazul Mexican Grill parking lot.)

    Rain or Shine Policy:

    • The festival will proceed as scheduled, rain or shine. Vendors are encouraged to plan accordingly to protect their products and equipment from potential weather changes. 

    Refund Policy: 

    • No Refunds once festival has begun. 

    Post-Approval Requirements:

    • Upon approval, you will receive a separate email containing the complete guidelines and requirements for the festival along with your location and map. 
    • Vendors are expected to review and adhere to all terms outlined in the email.

    Contact Information:

    For any questions or concerns regarding the application process or festival participation, please contact Crystal James, Festival Chairman at horsecave@hotmail.com or call (270) 786-2680. 

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