• METROPOLITAN SWIMMING TRAVEL REIMBURSEMENT FOR INDIVIDUAL EVENTS

  • PLEASE READ FIRST

     

    1) All receipts must be included with the request for reimbursement. Travel, housing, and food are only reimbursable for the athlete not for family members or coaches. Meal receipts must be detailed and only 1 meal per receipt is acceptable. It is recommended the receipt for the athlete's meal be separate. All receipts must have the athlete's name on them. Athletes may receive $25 per day for meal expenses if no receipts are available.

    2) If the reimbursement is requested by a club - all receipts must be in the club's name and swimmer's name. If a family has paid for any part of the requested reimbursement, the club must submit a statement confirming they are submitting on behalf of the athlete and that the family has been or will be reimbursed the amount by the club. A club may also submit expenses on behalf of the athlete and request payment be made to the athlete or family.

    3) Reimbursements are only available for expenses not covered by any other source excluding family members or guardians.

    4) College athletes receiving funds through the college are not eligible for reimbursement of any expenses paid by the college. Compliance offices will be contacted.


    Thank you all for your cooperation. If you submitted a reimbursement and it was sent back for additional information or the wrong form, please use this form to resubmit. You will have one week from the original submittal date to complete the application with missing information.

  • All forms must be submitted by the person or entity seeking reimbursement for the expenditures they incurred

  • Speedo Winter Jr Nationals 12/08/21 - 12/11/21

  • Winter Sectionals 3/24/22 - 3/27/22

  • NCSA Spring 3/15/22 - 3/19/22

  • NCSA Summer  TBD

  • Speedo Summer Jr Nationals 8/1/22 - 8/5/22

  • Phillips 66 Summer Nationals 7/26/22- 7/30/22

  • Long Course Senior Zones 8/4/22 - 8/7/22

  • Futures 7/27/22 - 7/30/22

  •  U.S Open 12/1/21 - 12/4/21

  • World Trials 4/26/22 - 4/30/22

     

  • Speedo LCM Sectionals 5/12/22 - 5/15/22

  • Open Water Nationals 4/1/22 - 4/3/22

  • Open Water Jr. Nationals 4/1/22 - 4/3/22

  • For each athlete list the five Metro meets (one of which must be Senior Mets) that the athlete competed in within the specific eligibility dates listed below for this competition.

    Please note: The athlete must actually compete in at least one individual event and the athlete’s name must appear on meet results in individual events (DFS and NS do not count as having competed in the event).

    Swimmers applying for a Travel Reimbursement MUST submit proof of swims from the USA Swimming Database listing all meets attended during the qualifying period.

    Proof of itemized travel-related expenses for each athlete must be attached to this form - see list below.

    Reimburseable items must be for the athlete only.

    Athletes' first and last names must appear on all documents.

     

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  • Sectional Reimbursement

    Athletes in Individual Event – expenses may be reimbursed up to $200

    Requests submitted online will receive priority processing.  You may click the print form and send to Metropolitan Swimming – 99 Sheep Pasture Rd – Port Jefferson, NY 11777

    Forms must be received no later than 30 days from the end of the meet.

     

  • Winter Jr. National Reimbusement

    Athletes in Individual Event – expenses may be reimbursed up to $500

    Requests submitted online will receive priority processing.  You may click the print form and send to Metropolitan Swimming – 99 Sheep Pasture Rd – Port Jefferson, NY 11777

    Forms must be received no later than 30 days from the end of the meet.

     

  • Summer Jr. National Reimbusement

    Athletes in Individual Event – expenses may be reimbursed up to $800

    Requests submitted online will receive priority processing.  You may click the print form and send to Metropolitan Swimming – 99 Sheep Pasture Rd – Port Jefferson, NY 11777

    Forms must be received no later than 30 days from the end of the meet.

     

  • NCSA Reimbursement

    Athletes in Individual Event – expenses may be reimbursed up to $400

    Requests submitted online will receive priority processing.  You may click the print form and send to Metropolitan Swimming – 99 Sheep Pasture Rd – Port Jefferson, NY 11777

    Forms must be received no later than 30 days from the end of the meet.

     

  • Winter Nationals/ U.S Open Reimbursement

    Athletes in Individual Event – expenses may be reimbursed up to $1000

    Requests submitted online will receive priority processing.  You may click the print form and send to Metropolitan Swimming – 99 Sheep Pasture Rd – Port Jefferson, NY 11777

    Forms must be received no later than 30 days from the end of the meet.

     

  • World Trials Reimbursement

    Athletes in Individual Event – expenses may be reimbursed up to $1000

    Requests submitted online will receive priority processing.  You may click the print form and send to Metropolitan Swimming – 99 Sheep Pasture Rd – Port Jefferson, NY 11777

    Forms must be received no later than 30 days from the end of the meet.

     

  • World Trials Reimbursement

    Athletes in Individual Event – expenses may be reimbursed up to $1000

    Requests submitted online will receive priority processing.  You may click the print form and send to Metropolitan Swimming – 99 Sheep Pasture Rd – Port Jefferson, NY 11777

    Forms must be received no later than 30 days from the end of the meet.

     

  • Olympic Trials Reimbursement

    Athletes in Individual Event – expenses may be reimbursed up to $1500

    Requests submitted online will receive priority processing.  You may click the print form and send to Metropolitan Swimming – 99 Sheep Pasture Rd – Port Jefferson, NY 11777

    Forms must be received no later than 30 days from the end of the meet.

     

  • Summer Nationals,Phillips 66, U.S Open, World Trials Reimbursement

    Athletes in Individual Event – expenses may be reimbursed up to $1000

    Requests submitted online will receive priority processing.  You may click the print form and send to Metropolitan Swimming – 99 Sheep Pasture Rd – Port Jefferson, NY 11777

    Forms must be received no later than 30 days from the end of the meet.

     

  • Olympic Trials Reimbursement (3 Year Metro Requirement)

    Athletes in Individual Event – expenses may be reimbursed up to $3000

    Requests submitted online will receive priority processing.  You may click the print form and send to Metropolitan Swimming – 99 Sheep Pasture Rd – Port Jefferson, NY 11777

    Forms must be received no later than 30 days from the end of the meet.

     

  • LC Senior Zone Championships

    Athletes in Individual Event – expenses may be reimbursed up to $200

    Requests submitted online will receive priority processing.  You may click the print form and send to Metropolitan Swimming – 99 Sheep Pasture Rd – Port Jefferson, NY 11777

    Forms must be received no later than 30 days from the end of the meet.

     

  • Futures

    Athletes in Individual Event – expenses may be reimbursed up to $400

    Requests submitted online will receive priority processing.  You may click the print form and send to Metropolitan Swimming – 99 Sheep Pasture Rd – Port Jefferson, NY 11777

    Forms must be received no later than 30 days from the end of the meet.

     

  • Open Water Jr Nationals & Nationals

    Athletes in Individual Event – expenses may be reimbursed up to $500 for the 10K race and up to $350.00 for the 5K race

    Requests submitted online will receive priority processing.  You may click the print form and send to Metropolitan Swimming – 99 Sheep Pasture Rd – Port Jefferson, NY 11777

    Forms must be received no later than 30 days from the end of the meet.

     

  • Winter Jr Nationals

    The person or entity applying for a Travel Reimbursement for a swimmer MUST submit proof from the USA Swimming Database listing all meets attended during the eligibility period.

    Go to USA Swimmings Times Search

    Select a person –enter swimmer’s name

    Individual Times Search – select a range: 12/08/2020 to 12/11/21

    Optional search parameters – all events –sort by Meet Date -then click search

    If more than one swimmer with same name appears, click on the correct swimmer

    PRINT ALL Pages – may be more than one page to print

    Highlight all METRO meets once! (no dual/tri meets, no YMCA meets, no Time Trials, no High School meets

    • NCSA Spring

    The person or entity applying for a Travel Reimbursement for a swimmer MUST submit proof from the USA Swimming Database listing all meets attended during the eligibility period.

    Go to USA Swimmings Times Search

    Select a person –enter swimmer’s name

    Individual Times Search – select a range: 3/15/21 to 3/19/22

    Optional search parameters – all events –sort by Meet Date -then click search

    If more than one swimmer with same name appears, click on the correct swimmer

    PRINT ALL Pages – may be more than one page to print

    Highlight all METRO meets once! (no dual/tri meets, no YMCA meets, no Time Trials, no High School meets

  • NCSA Summer

    The person or entity applying for a Travel Reimbursement for a swimmer MUST submit proof from the USA Swimming Database listing all meets attended during the eligibility period.

    Go to USA Swimming Times Search

    Select a person –enter swimmer’s name

    Individual Times Search – select a range: 8/4/18 to 8/6/19

    Optional search parameters – all events –sort by Meet Date -then click search

    If more than one swimmer with same name appears, click on the correct swimmer

    PRINT ALL Pages – may be more than one page to print

    Highlight all METRO meets once! (no dual/tri meets, no YMCA meets, no Time Trials, no High School meets

  • Summer Jr. Nationals

    The person or entity applying for a Travel Reimbursement for a swimmer MUST submit proof from the USA Swimming Database listing all meets attended during the eligibility period.

    Go to USA Swimming Time Search

    Select a person –enter swimmer’s name

    Individual Times Search – select a range: 8/1/21 to 8/5/22

    Optional search parameters – all events –sort by Meet Date -then click search

    If more than one swimmer with same name appears, click on the correct swimmer

    PRINT ALL Pages – may be more than one page to print

    Highlight all METRO meets once! (no dual/tri meets, no YMCA meets, no Time Trials, no High School meets

  • Summer Nationals / Phillips 66

    The person or entity applying for a Travel Reimbursement for a swimmer MUST submit proof from the USA Swimming Database listing all meets attended during the eligibility period.

    Go to USA Swimming Time Search

    Select a person –enter swimmer’s name

    Individual Times Search – select a range: 7/26/21to 7/30/22

    Optional search parameters – all events –sort by Meet Date -then click search

    If more than one swimmer with same name appears, click on the correct swimmer

    PRINT ALL Pages – may be more than one page to print

    Highlight all METRO meets once! (no dual/tri meets, no YMCA meets, no Time Trials, no High School meets

  • Futures

    The person or entity applying for a Travel Reimbursement for a swimmer MUST submit proof from the USA Swimming Database listing all meets attended during the eligibility period.

    Go to USA Swimming Time Search

    Select a person –enter swimmer’s name

    Individual Times Search – select a range: 7/27/21 to 7/30/22

    Optional search parameters – all events –sort by Meet Date -then click search

    If more than one swimmer with same name appears, click on the correct swimmer

    PRINT ALL Pages – may be more than one page to print

    Highlight all METRO meets once! (no dual/tri meets, no YMCA meets, no Time Trials, no High School meets

  • Winter Nationals/U.S Open

    The person or entity applying for a Travel Reimbursement for a swimmer MUST submit proof from the USA Swimming Database listing all meets attended during the eligibility period.

    Go to USA Swimming Time Search

    Select a person –enter swimmer’s name

    Individual Times Search – select a range: 12/1/20 to 12/4/21

    Optional search parameters – all events –sort by Meet Date -then click search

    If more than one swimmer with same name appears, click on the correct swimmer

    PRINT ALL Pages – may be more than one page to print

    Highlight all METRO meets once! (no dual/tri meets, no YMCA meets, no Time Trials, no High School meets

  • Summer Sectionals (Super Sectionals)

    The person or entity applying for a Travel Reimbursement for a swimmer MUST submit proof from the USA Swimming Database listing all meets attended during the eligibility period.

    Go to USA Swimming Time Search

    Select a person –enter swimmer’s name

    Individual Times Search – select a range: 5/12/21 to 5/15/22

    Optional search parameters – all events –sort by Meet Date -then click search

    If more than one swimmer with same name appears, click on the correct swimmer

    PRINT ALL Pages – may be more than one page to print

    Highlight all METRO meets once! (no dual/tri meets, no YMCA meets, no Time Trials, no High School meets

  • Winter Sectionals SCY/LCM

    The person or entity applying for a Travel Reimbursement for a swimmer MUST submit proof from the USA Swimming Database listing all meets attended during the eligibility period.

    Go to USA Swimming Time Search

    Select a person –enter swimmer’s name

    Individual Times Search – select a range: 3/24/21 to 3/27/22 (Winter)

    Optional search parameters – all events –sort by Meet Date -then click search

    If more than one swimmer with same name appears, click on the correct swimmer

    PRINT ALL Pages – may be more than one page to print

    Highlight all METRO meets once! (no dual/tri meets, no YMCA meets, no Time Trials, no High School meets

  • Long Course Senior Zone Championship

    The person or entity applying for a Travel Reimbursement for a swimmer MUST submit proof from the USA Swimming Database listing all meets attended during the eligibility period.

    Go to USA Swimming Time Search

    Select a person –enter swimmer’s name

    Individual Times Search – select a range: 8/1/21 to 8/4/22

    Optional search parameters – all events –sort by Meet Date -then click search

    If more than one swimmer with same name appears, click on the correct swimmer

    PRINT ALL Pages – may be more than one page to print

    Highlight all METRO meets once! (no dual/tri meets, no YMCA meets, no Time Trials, no High School meets

  • Open Water Jr Nationals & Nationals

    The person or entity applying for a Travel Reimbursement for a swimmer MUST submit proof from the USA Swimming Database listing all meets attended during the eligibility period.

    Go to USA Swimming Time Search

    Select a person –enter swimmer’s name

    Individual Times Search – select a range:4/1/21 to 4/3/22

    Optional search parameters – all events –sort by Meet Date -then click search

    If more than one swimmer with same name appears, click on the correct swimmer

    PRINT ALL Pages – may be more than one page to print

    Highlight all METRO meets once! (no dual/tri meets, no YMCA meets, no Time Trials, no High School meets

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    All Metro Sanctioned meets that were bid on and accepted at the HOD Bid Meeting, or added on the calendar at a later date with the Board Approval are the only acceptable Metro Meets. Swimmers must have competed in individual events in each meet (no time trials or relay only events).

    LIST OF UNACCEPTABLE METRO MEETS

    High school meets (dual meets, championship meets, State Qualifiers, State Meets, etc.)

    Approved meets

    Observed meets

    Out of LSC meets

    Dual/tri meets between 2/3 clubs (or more)

    Time Trials

    “Closed” meets

    League or association meets (ESSL, YMCA, WFA, etc.)

    LIST OF APPROVED DOCUMENTS FOR PROOF OF TRAVEL EXPENSES FOR CHAMPIONSHIP MEET REIMBUSEMENT

    Athletes first and last name must appear on documents

    (Hand written names for identification of expense is acceptable)

    Hotel receipts from venue area / city and within date range of the meet

    Receipts or ticket stubs for air fare, train, bus, or rental car to / from city of meet venue

    Mileage – include a Google Maps, Mapquest or similar travel program to support mileage from athlete’s home to city of meet venue. Mileage will be reimbursed at current government rates per mile. Please list any toll related expense.

    Meal receipts (meal expense up to $25 per day per athlete will not require a receipt)

    The requirement for proof of travel expense is to protect Metropolitan Swimming Inc. and the teams and athletes receiving the reimbursement

    ***Meals and travel are reimburseable for the swimmer only.

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