Please Note All tents must be adequately weighted. There is absolutely NO STAKING of any kind permitted at venue.
Date & Location of Event
When: Saturday, June 6, 2020
Time: 10:00am - 5:00pm
Location: Legislative Mall, 411 Legislative Ave.
Dover, DE 19901.
RAIN DATES AND VENDOR FEES
This is a rain or Shine event. Vendor fees are non-refundable should the festival be canceled or shortened due to inclement weather. Vendor Fees will not be refunded if you decide to cancel or not show up.
All approved vendors will receive a Delaware Pride Vendor confirmation e-mail. If you have not received this, then we may not have your application. Please email us at DP_Vendor@Delawarepride.org
Please complete the following information:
For Profit: Individual selling various merchandise/product for profit.
Informational Only: Individual passing out free informational brochures, collecting sign-up information for an organization or event, giving away promotional items – No Merchandise Sales Are Allowed!
Non-Profit: This is reserved for 501c3 Organizations, proof of 501c3 group status required at time of application submission.
**If you are not seeing your vendor choice, please go back a page and make sure you selected properly.
Vendor Addional Option Charges
Total Vendor Fees:
* Estimated Cost based on your selections. Final Cost is calculated at Paypal Checkout. If paying by Check, please make sure to verify your selections.
ALL VENDOR Regulations
Application: All applications must include a list of items for sale, and complete and correct contact information. An applicant may not submit an application on behalf of another vendor or submit an application under an assumed name. Applications are accepted on a first come first serve basis.
Power/Water: Participants are responsible for all power sources, power cords, cord protection, tables, tents, signage, etc. necessary for the successful operation of their business in the park setting.
All vendors – No loud generators permitted.
Check-in: All vendors are required to check in at PRIDE CENTRAL PRIOR TO UNLOADING OR SETTING UP. Space Assignments will be communicated by email within two weeks of the event.
Set-Up: Food vendor check in time starts at 7:00am. All other vendor check in will begin at 8:00am. All Vendors must be set up by 9:30 am on Saturday. Unload your vehicle first, find a parking spot and then set up. Do not set up with your car blocking the street. Vehicles are not allowed onto Festival grounds.
Booth Staffing: Booths must be staffed from 10:00am – 5:00pm. If you leave prior to 5pm you make not be asked back next year.
Tear Down: Vendors may tear down beginning at 5:00 PM, the day of the event. Vehicles are not allowed onto Festival grounds. Vendors must close for business no later than the closing time of the event, and must vacate within 2 hours of closure of event.
Parking: Non-Food Vendor parking will be available on Martin Luther King Blvd South.
No alcohol is permitted at the festival, either in the park or on the street.
Wind Advisory – please keep in mind that tents cannot be staked into the concrete, pavement and/or grassy areas.
Raffles or Drawings: Must be approved by Delaware Pride. Only those approved will be permitted.
Vendor Space Location: Assignment at the sole discretion of the Delaware Pride, Inc.
Only vendors who apply for food or beverage sales may sell or otherwise distribute food, food products, or beverages during the festival. In addition, you must specify what will be sold in order for your application to be approved. Please be advised that there are a limited number of approved applications.
While Delaware Pride celebrates all lifestyles, we must keep in mind that the Delaware Pride Festival is open to the entire communities and all ages. The sale of "adult nature," items are not allowed at this event. Delaware Pride reserves the right to prohibit the display of any signs, articles, or products that, in our opinion, are not in keeping with the nature or character of the festival.
All Vendors will be responsible for the actions of their employees and/or agents.
Vendors must have and display all applicable permits, including any permits issued by the Board of Health.
Vendors shall remove their own trash, including but not limited to used cooking grease, boxes, charcoal, pallets, cinder blocks, etc. The dumping of grease is not permitted.
Vendors shall not mar or otherwise damage pavement, memorial or any other surfaces in any way.
Vendors shall not sell “Silly String”, “poppers”, or any other products that Delaware Pride chooses to prohibit.
2020 Hold Harmless Agreement
Exhibitor agrees to protect, save and keep Delaware Pride, Inc., all presenting sponsors and their representatives and agents forever harmless from any claims or charges imposed for violation of any law or ordinance whether occasioned by the negligence of the exhibitor, or those holding under or through the exhibitor, and exhibitor shall indemnify and hold them harmless against any and all loss, costs, damage, liabilities, cause of action, debts, or expenses arising from or by reason of any injury to exhibitors, their employees, agents or guests or property from any cause whatsoever prior, during or subsequent to the period covered by the contract. When acts of God, work stoppages or any other cause not within the control of show management make it impossible for exhibitor or any of their materials to occupy or function in the show premises, the exhibitor shall waive any claim for damages or compensation.
IN ADDITION, EXHIBITOR FURTHER ACKNOWLEDGES THAT INSURANCE COVERING THE EXHIBITOR AND THEIR PROPERT AGAINST DAMAGE, PROPERTY AND BUSINESS INTERUPTION LOSSES ARE THE SOLE RESPONSIBILITY OF THE EXHIBITOR.
2020 VENDOR AGREEMENT
Vendor agreement for the 2020 Delaware Pride Festival, Vendor agrees to each and all clauses set forth in this agreement and identified in the Vendor application herein incorporated by reference. Failure by the Vendor to abide by any clauses set forth in this agreement with Delaware Pride, Inc. (hereinafter known as DP) and/or the authorized agents of DP has the right to (1) immediately terminate this agreement (2) require Vendor, immediately upon notice of violation of this agreement, to cease operations and vacate the premises, and (3) forfeit any and all fees paid to DP for the right and privilege of participating as a Vendor of the 2020 Delaware Pride Festival. No clauses of this agreement may be changed without the written, signed permission of DP.
Vendor agrees to obey all rules and instructions as directed by the Vendor Coordinators during the festival; any failure to strictly adhere to such instructions may result in the immediate termination of this agreement and immediate forfeitures of any and all fees paid to DP.
Vendor hereby acknowledges its liability, and agrees to compensate DP, the City of Dover and the State of Delaware, for any damage(s) caused by, including but not limited to, its representatives, agents, employees, volunteers, members, vehicles, equipment, materials, objects to the environs and infrastructure of the festival location.
Out of fairness and consideration of all Festival participants, Vendor acknowledges and agrees to only utilize such space contained within the confines of its booth. Vendor acknowledges and agrees that they are strictly prohibited from "canvassing" or otherwise roaming the Festival Grounds in any effort to promote its booth’s purpose. DP will make every reasonable effort, as allowed by law; to prohibit any unauthorized "canvassing."
As a courtesy to other exhibitors and festival participants, any amplified sound and loud noise from your both is prohibited. Additionally, Vendor acknowledges and agrees that any materials of an adult nature are not allowed to be sold at this event.
Political signs or paraphernalia is to remain in your spot only and is not to be posted around the festival without the direct consent of Delaware Pride, Inc.
Vendor shall not display, offer for view or sell any illegal or contraband items.
DP makes no representation or guarantees towards actual festival attendance.
Vendor understands that DP has no control over weather, acts of God, acts of terrorism, or governmental intervention, or any other cause that may prevent and alter and or interrupt, the festival, and participants shall hold DP harmless for any losses that could arise because of such event.
DP reserves the right to place Vendors in a booth location at the complete discretion of DP. DP shall have sole and complete authority to place the participant in any location contained at the Delaware Pride Festival. DP makes no representation, nor does it guarantee any volume of "foot-traffic" of Festival Guests in any area of the Festival.
Vendor upon vacating their space(s) will ensure that such space shall be free of any and all trash or refuse with such being placed in the provided trash cans. Failure of the Vendors to clean their booth site may result in the future denial of Vendor participation & a $50 clean-up fee billed to you.
Any modification of this agreement shall be null and void unless said modification is set forth in writing and signed by the same parties (or their representatives) having signed this agreement made on the below date. This agreement incorporates all agreements and understandings, either oral and or written, between the parties and has not excluded any term contemplated prior to the signatures of the parties. This agreement has been read, understood and entered into freely, voluntarily and absent of duress by the parties signed below.
Did you do the following:
To immediately reserve your vendor space you can pay your vendor application fees online once submitting this application.
Or you can mail in your payment to the address below, make checks payable to Delaware Pride. Space will be reserved once the check is processed. Checks must be received by the May 10th Cut off date.
Attention: Vendor Coordinator
PO Box 9834
Newark, DE 19714
Once you submit your application, you will be directed to the payment page. The application is not complete until payment is received. The total fee due is calculated based on the time received, not the date of the application. For the best rate, payment should be sent with the application. For your convenience, you also have the option to print a copy of your completed form for your records.