KVC RECRUITMENT DATA PROTECTION NOTICE AND STATEMENT
Please be advised that KVC Group of Companies (hereinafter referred to as “KVC”, “Us” “Our” and ”We”) is giving you this KVC Recruitment Data Protection Notice and Statement (“Notice and Statement”) to comply with the Personal Data Protection Act 2010 (“PDPA”).
For the purpose of this Notice and Statement, the terms “Personal Data”, “Sensitive Personal Data” and “processing” shall have the meaning as assigned to it by PDPA, which includes Personal Data that relates directly or indirectly to you (or any other individual) to the extent that you (or the other individual) is identified or identifiable from that information which is in the possession or control of KVC.
This Notice and Statement applies to all recruitment personnel whose Personal Data are processed by KVC.
This Notice and Statement explains:-
1. the collection of your Personal Data;
2. processing of your Personal Data;
3. circumstances where KVC may disclose your Personal Data to third parties;
4. choices and means KVC offers to you for limiting the processing of the Personal Data;
5. security of your Personal Data;
6. retention of your Personal Data;
7. your rights and obligations regarding your Personal Data; and
8. how to contact us if you have any questions, complaints or requests about your Personal Data held by KVC.
1. COLLECTION OF YOUR PERSONAL DATA
1.1 The Personal Data collected by us may include your name, NRIC number or passport number, address and contact details, marital status, details of your dependents, family background, educational background, employment history, areas of expertise, details of salary and benefits. Where you have provided us details of your dependents, next of kin, referees and/or any other person, you will have to ensure you have the permission and authority to provide us such details.
1.2 Your Personal Data may have been collected directly from you, and/or third parties and/or from any other sources publicly available and over time through our relationship with you.
1.3 We may receive and/or retain your Personal Data in various forms (including in writing, electronically or verbally).
2. PROCESSING OF YOUR PERSONAL DATA/SENSITIVE PERSONAL DATA
2.1 KVC uses your Personal Data for a variety of recruitment administration, work and general business management purposes including but not limited to the following:-
2.1.1 for internal record keeping as may be required by law or under relevant regulatory bodies;
2.1.2 to contact or communicate with you or send general or specific notices relating to or connected to your recruitment and any eventual employment;
2.1.3 for any background checks including education check, previous employment records check and reference checks; and
2.1.4 for any other employment purposes that are incidental or ancillary or in furtherance to the above purposes which are not specifically mentioned herein.(hereinafter referred to as “Purposes”)
2.2 Notwithstanding the above, we may process your Personal Data without your consent if it is permitted under the PDPA or any other relevant legislation.
2.3 KVC does not process or disclose your Sensitive Personal Data, such as your physical or mental health or condition, your political opinions, religious beliefs or other beliefs of a similar nature, the commission or alleged commission of any offence without your explicit consent and/or unless otherwise provided under Section 40 of the PDPA.
3. DISCLOSURE TO THIRD PARTIES
3.1 We shall not disclose your Personal Data to any third party without your consent except:-
3.1.1 to our parent company, subsidiaries, related and associated companies;
3.1.2 required to carry out any of the Purposes stated above.
3.2 Notwithstanding that any such persons may be outside Malaysia, we may disclose your Personal Data for any of the above Purposes or any other purpose for which your Personal Data was to be disclosed at the time of its collection or any other purpose directly related to any of the above Purposes or where such disclosure is required or authorized by law or by order of the court.
4. CHOICES AND MEANS AVAILABLE FOR LIMITING THE PROCESSING OF YOUR PERSONAL DATA
4.1 You are advised that whilst you are neither bound nor obligated to provide us with any of your Personal Data or to consent to our processing of such Personal Data, your choice not to do so or by limiting your Personal Data for whatever reasons may result in you not being able to enjoy full benefits provided by KVC to its recruits/employees and/or may also affect your employment with KVC, where we need to process and use such Personal Data for purposes related to your employment.
5. SECURITY OF YOUR PERSONAL DATA
5.1 KVC protects your Personal Data by ensuring we have sufficient security measures in place and shall ensure that your Personal Data is stored and handled in such a way as to prevent any unauthorized disclosure.
5.2 KVC shall take all reasonable action to prevent unauthorised use, access or disclosure and to protect the confidentiality of your Personal Data in connection with the purpose for which the Personal Data, has been disclosed to, or has been collected by us.
5.3 KVC secures your Personal Data from unauthorized access, use or disclosure. KVC secures the identifiable personal data you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use or disclosure.
5.4 All Personal Data are used purely for the above mentioned Purposes and are only accessible to authorised personnel.
6. RETENTION OF YOUR PERSONAL DATA
6.1 KVC shall not keep your Personal Data longer than is necessary for the fulfillment of the purpose for which it was to be processed unless such retention is necessary for us to discharge any regulatory function, under any law or in relation to any order or judgment of a court.
6.2 KVC shall take all reasonable steps to ensure that all Personal Data is destroyed or permanently deleted if it is no longer required for the purpose for which it was to be processed.
7. YOUR RIGHTS AND OBLIGATIONS REGARDING YOUR PERSONAL DATA
7.1 From time to time, we may ask you to review and update your Personal Data to ensure that your Personal Data is complete, accurate and not misleading.
7.2 Please note that, by giving your consent herein, you shall be deemed to have accepted any changes, updates (including make amendments, variations and/or addition) to this Notice and Statement by KVC from time to time to reflect our current policy or subsequent to any rules, regulations, acts applicable at that time.
8. CONTACT US
8.1 You may address any queries, concerns or complaints or request for access or correction of your Personal Data or information by emailing to us at KVC Talent Management Department : cy.tan@kvc.com.my