2024 USA Softball Spooky Bash
Showcase Management is currently accepting hotel room blocks for the USA Softball Spooky Bash. Please read the guidelines before completing the RFP. This is a "Stay to Play" event being held in Virginia Beach, VA.
RFP GUIDELINES
USA Softball Spooky Bash, October 26 & 27, 2024
(dates of Play)
10% Commission on all properties
7% Commission all Marriott and Hilton properties
$10 Rebate all non-Marriott properties
This event needs to have one comp room per 20 room nights picked up
Rates should be lower than the published rates on other platforms for example Expedia, Kayak, Hotelsone, Agoda etc.
HOTEL NAME
*
COMPLETE NAME
HOTEL ADDRESS
*
STREET ADDRESS
Street Address Line 2
CITY
STATE
ZIP
HOTEL PHONE
*
HOTEL PHONE NUMBER
HOTEL FAX
*
HOTEL PHONE NUMBER
HOTEL WEB ADDRESS
*
SALES CONTACT
*
First Name
Last Name
TITLE
SALES PHONE
*
HOTEL PHONE NUMBER
SALES CONTACT EMAIL ADDRESS
*
EXAMPLE@EXAMPLE.COM
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ROOM BLOCK DETAILS: ARRIVAL 10/25/2024 - DEPARTURE 10/27/2024
ROOM BLOCK NIGHT #1
*
-
Month
-
Day
Year
DATE
1ST ROOM TYPE
*
CHOOSE ROOM TYPE
2 DOUBLE BEDS
2 QUEEN BEDS
1 KING WITH PULLOUT SOFA
1 KING
2 ROOM 2 QUEEN SUITE WITH PULL-OUT SOFA
2 ROOM 2 DOUBLE SUITE WITH PULL-OUT SOFA
2 ROOM 1 KING SUITE WITH PULL-OUT SOFA
QTY OF ROOMS AVAILABLE
*
2ND ROOM TYPE
CHOOSE ROOM TYPE
2 DOUBLE BEDS
2 QUEEN BEDS
1 KING WITH PULLOUT SOFA
1 KING
2 ROOM 2 QUEEN SUITE WITH PULL-OUT SOFA
2 ROOM 2 DOUBLE SUITE WITH PULL-OUT SOFA
2 ROOM 1 KING SUITE WITH PULL-OUT SOFA
QTY OF ROOMS AVAILABLE
ROOM BLOCK NIGHT #2
*
-
Month
-
Day
Year
DATE
ROOM TYPE
*
CHOOSE ROOM TYPE
2 DOUBLE BEDS
2 QUEEN BEDS
1 KING WITH PULLOUT SOFA
1 KING
2 ROOM 2 QUEEN SUITE WITH PULL-OUT SOFA
2 ROOM 2 DOUBLE SUITE WITH PULL-OUT SOFA
2 ROOM 1 KING SUITE WITH PULL-OUT SOFA
QTY OF ROOMS AVAILABLE
*
2ND ROOM TYPE
CHOOSE ROOM TYPE
2 DOUBLE BEDS
2 QUEEN BEDS
1 KING WITH PULLOUT SOFA
1 KING
2 ROOM 2 QUEEN SUITE WITH PULL-OUT SOFA
2 ROOM 2 DOUBLE SUITE WITH PULL-OUT SOFA
2 ROOM 1 KING SUITE WITH PULL-OUT SOFA
QTY OF ROOMS AVAILABLE
MINIMUM NIGHTS
*
NO MINIMUM
2 NIGHTS
3 NIGHTS
4 NIGHTS
5 NIGHTS
WILL YOU BILL ONE NIGHT ROOM AND TAX IN ADVANCE
*
Pick From Drop Down
NO
YES
DATE BLOCK WILL BE RELEASED
-
Month
-
Day
Year
Date
COST PER ROLL-A-WAY BED IF APPLICABLE
INDIVIDUAL CANCELLATION POLICY
*
TEAM CANCELLATION POLICY
OUR PROPERTY AGREES TO 1 COMP ROOM PER EVERY 20 ROOM NIGHTS
*
YES
NO
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FOR MARRIOTT AND HILTON PROPERTIES ONLY
ROOM RATE DETAILS - COMPLETE THIS SECTION IF YOU ARE WITH A MARRIOTT PROPERTY
MARRIOTT ROOM RATE PER NIGHT INCLUDING 7% COMMISSION AND $10 REBATE
WE AGREE TO THE $10 REBATE PER ROOM NIGHT
YES
NO
SALES TAX%
OTHER TAX % OR OCCUPANCY FEE/NIGHT
FOR ALL OTHER PROPERTIES
ROOM RATE DETAILS - COMPLETE THIS SECTION IF YOU ARE WITH ANY OTHER PROPERTY.
OTHER PROPERTY ROOM RATE PER NIGHT INCLUDING 10% COMMISSION AND $10 REBATE
WE AGREE TO THE $10 REBATE PER ROOM NIGHT
YES
NO
OTHER PROPERTY ROOM RATE MINUS $10 REBATE
SALES TAX%
OTHER TAX % OR OCCUPANCY FEE/NIGHT
RESORT FEE /NIGHT
ANY EXTRA FEES NOT INCLUDE IN ROOM RATE
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HOTEL AMMENITIES
PLEASE SELECT THE AMENITIES AVAILABLE FOR THIS GROUP
*
INDOOR POOL
OUTDOOR POOL
FREE HIGH SPEED INTERNET
FREE CONTINENTAL BREAKFAST
FREE HOT BREAKFAST
GRAB AND GO BREAKFAST INCLUDED IN ROOM RATE
FITNESS CENTER
FREE LOCAL CALLS
RESTAURANT ON-SITE
LOUNGE ON-SITE
MICROWAVE IN ROOM
REFRIGERATOR IN ROOM
LAUNDRY FACILITIES
OCEAN FRONT HOTEL
OCEAN FRONT ROOMS
INTERIOR CORRIDORS
EXTERIOR CORRIDORS
PET FRIENDLY
FREE PARKING
FEE FOR PARKING (PUT COST IN COMMENT SECTION BELOW)
ANY EXTRA REFUNDABLE FEES?-lIST BELOW
ENTER ANY COMMENTS/CONCESSIONS SPECIFIC TO THIS GROUP:
ELECTRONIC SIGNATURE
NAME OF PERSON COMPLETING THIS FORM
*
TITLE
*
DATE SUBMITTED
*
-
Month
-
Day
Year
Date
I AM AUTHORIZED TO SUBMIT THIS QUOTE
*
YES
NO
Submit
Should be Empty: