This agreement is made on the following date between Colchester Community League ("CCL") and the Applicant.

(hereinafter referred to as the "Applicant")

***Please note that the cleaning/damage deposit will be returned to the person or organization named above - Please ensure you have given a complete address. ***

CCL and the Applicant and/or his agent agree to the following:

1. Use of the Premises: The Applicant agrees to use the hall for the sole purpose of :

 

The capacity limit of the building is 110 persons seated. The Applicant agrees to abide by all the laws and regulations of the Fire Department, Police, Health and any other authority having jurisdiction over the premises. The Applicant also agrees that the hall will not be used for any illegal, immoral or any purpose, which may in any way, be detrimental to the CCL or Strathcona County. The applicant agrees to provide government issued photo identification prior to being given keys to the hall.

2. Term of Rental: The period of rental is from:

Start Time:     7am

to:

End Time: 7am

Hall Rental fees:

Weekday (Monday through Thursday): $30/hour miminum $210

Friday: $425 Saturday: $425 Sunday: $250

Holidays charged at weekend rate: $425

Ball Diamond Rental fees: Full-Day: $80.00 per Diamond 1/2-Day: $40.00 per Diamond

Bookings are considered confirmed upon payment of a non-refundable booking deposit of $200.00 to Colchester Community League.

4. Cleaning Deposit: A damage/cleaning deposit of $500.00 and the rental fee in full shall be paid a minimum of one week before the scheduled event.

5. Alcohol: In the event there will be alcohol at the function it is the responsibility of the Applicant, at its sole cost and expense, to arrange for and ensure that a Host Liquor Liability Certificate of insurance has been arranged for and forwarded to the CCL within seven days of the function. The Applicant agrees the insurance policy referred to herein will name the CCL and Strathcona County as additional insured on the said policy as their interest may appear as a severability of interest clause or a cross liability clause. All policies will contain an undertaking by the insurers to notify the CCL, in writing, of any material change, cancellation or termination of any provision of the policy, not less than 30 days prior to the material change, cancellation or termination thereof.

 

**Selecting the following toggle circles constitues a signature**

• It is the sole responsibility of the Applicant to obtain all permits, licenses, or other legal authorizations required by the Applicant for the storage, sale or serving of alcohol.

• The Applicant acknowledges that it will purchase, from a licensed insurance agent or broker, a Host Liability Insurance Policy in an amount not less than $2,000,000.00 and shall name, as an additional insured, Colchester Community League and Strathcona County under such policy.
• The Applicant must be familiar with and abide by all regulations, laws and bylaws relevant to the storage, sale, or serving of alcohol.
• The Applicant must provide adequate security and supervision while alcohol is served and until the building is vacated.

6. Overnight Camping: Any persons wanting to remain overnight on the premises must first obtain a Camping Permit at the time of signing the Rental Agreement from the CCL.

7. Smoking: Smoking is prohibited within the building, annexes, utility rooms and washrooms. Please use a smoke-safe container to dispose of cigarettes/cigars. Failure to comply will result in the Applicant forfeiting his/her damage/cleaning deposit in full.

8. Fireworks/Pyrotechnics: Fireworks or pyrotechnics of any form are PROHIBITED on/in/near the Strathcona County property and premises and the use by the Applicant or any party thereof shall forfeit the Applicant’s damage/cleaning deposit in full.

9. Accident/Damage Notification: In the event of accident or damage to the premises, the Applicant shall immediately advise the Event Coordinator of CCL. Failure to comply will result in the Applicant forfeiting part / all of the Applicant’s damage deposit.

10. Liability: The Applicant expressly covenants and agrees that during its use and occupation of the said premises, it will indemnify and save harmless the CCL and its members and Strathcona County, from and against any and all liability whatsoever resulting from injury or damage to any person, persons or property, by reason of or as a result of the use and occupation of the said premises, or in transport from the Hall, directly or indirectly as herein set forth, or by reason of or as a result of the act of its servants, agents, employees or workmen.

The Applicant expressly covenants and agrees that all chattels, furniture or fixtures and property of whatever nature or kind brought onto the premises by it during the term of this contract, shall be brought on the said premises at the sole and exclusive risk of the Applicant. The CCL has and makes no representations or warrantee to the Applicant for the liability for loss of damage resulting there from. Should an occasion arise which renders Colchester Hall unusable for any event, the CCL reserves the right to cancel the booking and return all deposits to the Applicant and the CCL will not be liable for any loss or damage caused by such cancellation.

11. Cleanup: Before the end of the rental term and surrendering possession of the facility to the CCL, the Applicant must ensure the premises are clean. A CCL Representative will review the premises after the close of each rental term and will document any failure to meet the following criteria:

a) Ensure that the grounds immediately around the perimeter of the hall are clean/garbage free
b) Wipe-down of sinks, stove, counters, cooler, refrigerator as required
c) Wipe-down and return all tables and chairs to where they were found
d) Sweep/mop floors and ensure all garbage is disposed in the bin located on site
e) Ensure restrooms are clean and all garbage is removed
f) Remove all Applicant-owned equipment, food, alcoholic beverages, and decorations
g) Turn off all lights and water pump switches and ensure all windows and doors are locked and secure

 

If the Colchester Hall is not cleaned in accordance with the instructions listed above, cleaning will be charged at a rate of $100 per service-hour and will be deducted from the cleaning deposit.

 

12. Damage/Cleaning Deposit: All or part of the damage/cleaning deposit may be forfeited if the building, equipment or grounds have been damaged. If clean-up requirements, as noted in section 11 above, have not been satisfied within the time permitted for the rental, $100.00 per service-hour will be charged for the CCL to satisfactorily complete the cleaning. Evidence of smoking in the building will immediately result in the Applicant forfeiting their entire damage/cleaning deposit. The CCL and Strathcona County reserve the right to seek legal remedy for damage or cleaning charges that may exceed the deposit and to recover costs associated with such remedy. Estimates on damages will be provided by The CCL, and shall be binding on both parties. It is at the sole discretion of The CCL to determine whether this agreement has been violated.

I have read both pages of this Application and hereby agree to all of the terms and conditions set out and, in particular, hereby covenant and agree that I am personally responsible and obliged to pay all charges due to CCL in accordance with the conditions. I acknowledge that I am over the age of majority and am legally able to enter into this agreement. I further acknowledge and agree that any breach of any conditions may result in the termination of my right to use the Colchester Hall at the discretion of the Colchester Community League.