NEXT STEPS! Please read carefully...
Upon submission, VPA will review details and consider date/space/resource availability. Contact will be notified of approval or denial. If approved, the date will be placed on hold on the VPA Calendar and in Astra by VPA personnel. Do not attempt to reserve any spaces in Astra.
Next, a VPA Event Coordinator will reach out to the Event Contact to discuss details and review an Estimate of Costs, if any. This Estimate will become part of the Facility Use Agreement generated by the VPA Business Manager which must be signed by the External Party.
The External Organization must provide a Certificate of Insurance naming the Ware Center as additionally insured.
If the event is open to the public, event must be ticketed, regardless of price, and the organizer must use Student Services, Inc. as the sole box office agent. Costs and fees will be charged to the MU Dept./Office/College.
The MU Dept./Office/College agrees that any direct costs incurred will be submitted by the VPA Business Office for payment/fund transfer. These direct costs may include evening, weekend, or extended use beyond the University facility/personnel hours. These fees cannot be waived.
If catering is requested, additional guidelines will be provided.
If minors are involved in the event, bot MU Department/Office and the External Organization must comply with all Protection of Minors on Campus policies. For more information, please visit Policy 2014-01-A: Protection of Minors
VPA will make it's best effort to alert the Dept./Office/College if any additional costs are anticipated.