Additional documents of evidence may be required or applicable to you to upload with this application

Enter contact information in case of emergency

What is the address of your usual residence?

Please provide the physical address (street number and name not post office box) where you usually reside rather than any temporary address at which you reside for training, work or other purposes before returning to your home.

If you are from a rural area use the address from your state or territory’s ‘rural property addressing’ or ‘numbering’ system as your residential street address.

Building/property name is the official place name or common usage name for an address site, including the name of a building, Aboriginal community, homestead, building complex, agricultural property, park or unbounded address site.

Recognition predominantly comes in two forms: RCC and RPL.

The Recognition of Current Competence (RCC) process recognises what you have already learnt from other courses/studies (including courses at school or college, through adult education classes or training programs at work). This type of recognition is known as a Credit Transfer.

A Credit transfer is where direct credit may be awarded for previously completed formal training/assessment. Certified copies of all documentation supporting the claim must be provided within 14 days from enrolment. (E.g. original result notices, certificates, and record of training and contents of the course). Please note; CT’s may in some cases reduce course fees, however; submissions requesting Credit Transfers must be received within 14 days from enrolment for reductions to be considered. The RTO will be able to provide you with a quote prior to enrolment should you be unsure. Should you choose to complete duplicate training with another provider throughout your course, no fee reductions are available, however credit for that unit will be considered.

The Recognition of Prior Learning (RPL) process recognises what you have already learnt from your life and work experiences.

Both processes are referred to as ‘Recognition’ and allow you to apply for credit for the knowledge and skills you have, by measuring these acquired competencies against the course you intend to complete.

Of the following categories, which BEST describes your current employment status? For casual, seasonal, contract and shift work, use the current number of hours worked per week to determine whether full time (35 hours or more per week) or part-time employed (less than 35 hours per week).

Of the following categories,which BEST describes your main reason for undertaking this course / traineeship / apprenticeship?

(Tick ONE box only)

Please provide details for one of the forms of identity below (numbered 1 to 6).

Please ensure that the name written in the ‘Personal Details’ section is exactly the same as written in the document you provide below.

In accordance with section 11 of the Student Identifiers Act 2014, KARBEN Training Solutions will securely destroy personal information which we collect from individuals solely for the purpose of applying for a USI on their behalf as soon as practicable after we have made the application or the information is no longer needed for that purpose.

Please refer to KARBEN Training Solutions Student and Employer Handbook regarding confidentality and storage of personal information and records.

To be considered for an exemption / concession from the new entrant traineeship or Smart & Skilled full qualification enrolment fee you must meet one of the eligibility criteria listed below. You must be receiving the relevant entitlement at the time of enrolment and all required evidence must be submitted to KARBEN Training Solutions at the time of enrolment or you forfeit your right to a fee exemption. No other grounds will be recognised.

Concession fees

Concession fees are discounted fees for disadvantaged students. Concessions are a flat fee for the qualification level. A student who receives a specified Commonwealth benefit or allowance is eligible for a concession fee for a qualification up to and including Certificate IV (no concessions available for Diploma level qualifications). A student who is receiving a special benefit or allowance at the time of enrolment is eligible for a concession. 

The concession fee is also available to a student who is a dependant of a person receiving a specified Commonwealth Government welfare benefit or allowance. To be eligible for the concession the person who the student is dependant of must be receiving the benefit or allowance at the time of enrolment. 

Fee exemptions

Students who qualify for a fee exemption are: (Proof of eligibility is required)

• Australian Aboriginal and Torres Strait Islander people
• People with a disability(ies)
• Refugees and asylum seekers
• Dependant of a person with a disability(ies)

Fee-Free Scholarships

To be eligible for a Fee-Free Scholarship, you must meet the Smart and Skilled eligibility criteria and

• be aged between 15 and 30 years when you start training; and

• be either the recipient of a specific Australian Government welfare benefit or allowance or the dependant of such a recipient (please refer to the fact sheet Smart and Skilled Fee-Free Scholarships – For concession-eligible students below for further details as to eligibility);

  OR

• be aged 15-17 years and currently in out-of-home care or aged 18-30 years and previously have been in out-of-home care (please refer to the fact sheet Smart and Skilled Fee-Free Scholarships - For young people in out-of-home care below for further details as to eligibility)

  OR

• be aged 15 years or over and have a letter of recommendation from a domestic and family violence service, refuge or other support agency (please refer to the fact sheet Smart and Skilled Fee-Free Scholarships – For people who are experiencing or have experienced domestic and family violence below for further details as to eligibility and information about organisations which can provide the letter).

In order to support you throughout the duration of your training and beyond, the completion of this section allows a representative from KARBEN Training Solutions to discuss / share aspects of your student records for the purposes listed below. This form only authorises the RTO to provide or receive information from your nominated person about the records relating directly to the qualification or training program of which you are enrolled.

PART A

☑ Details of any transcripts, statements of attainment, certificates or testamurs (Authentication of such is required for the purposes of advanced standing / credit transfer consideration, in such cases, this form and award details will be forwarded to the issuing party / RTO for verification)

☑ Results, requests to modify training agreements, full training plans, progress results and/or assessment comments

(Such information may be requested by a third party for the purposes of (but not limited to) current or prospective training program activity or employment including traineeships and Government funded training activity and may include (but not limited to) employers, Australian Network Providers or Government authorities)

☑ Practical work placement

(This includes (but is not limited to) access to information about training / assessment progress, emergency personnel contact details and any other information that may assist with the completion of work experience or prospective employment opportunities within the organisation)

☑ Information relating to enrolment / training contract(s)

(Enrolments include traineeships, fee for service or Smart and Skilled enrolment types)

OR

PART B

☑ I authorise ONLY the following information to be provided to a third party / parties as requested for the purposes listed above (or other), and have detailed the specifics about what information I authorise the RTO to provide including:

In signing this enrolment form, I am declaring that I understand and agree to the following terms and conditions of my enrolment:

1. Enrolment requirements & Student Information

1.1 It is my responsibility to read the Student & Employer Handbook provided to me or visit www.kts.edu.au to review the on-line version of the Student & Employer Handbook so that I am aware of my rights and responsibilities before undertaking the course / qualification I am enrolling in. This handbook is regularly reviewed and updated and reference to this should be made throughout my training.
1.2 I understand the outline of the course / qualification I am enrolling in and agree that the content meets my learning and/or job role requirements.
1.3 I believe that I have the necessary language, literacy and numeracy skills required for undertaking this training; this includes being able to read, record, interpret, research, measure and calculate. I agree to notify the RTO of any special requirements I have in relation to participation in the course in which I am enrolling for prior to my course commencing. Throughout my course, should circumstances present themselves that make it difficult for me to successfully complete my course, I will contact KARBEN Training Solutions as soon as practical to discuss what assistance may be required. Should individual tutoring be required; additional fees may apply.
1.4 Participation in physical activity, field trips, practical demonstrations and simulated workplace scenarios forms an integral part of many of our courses. It is your responsibility to inform the RTO of any medical condition or disability that may require additional assistance or consideration. Each learner is required to provide details of an emergency contact. 

2. Recognition of Prior Learning (RPL) or Current Competencies (RCC)

2.1 How to apply for RCC/RPL. All recognition applications are individually assessed. Submissions must be received in their entirety within the agreed timeframe in accordance with the RPL / RCC policy outlined in the Student & Employer Handbook (only authenticated copies of transcripts will be mutually recognised by the RTO).

3. Identification

3.1 Your enrolment form will only be processed once our office receives all relevant copies of identification including photo ID, visas /passports (if applicable) and where credit or recognition has been applied for, original copies of certificates and / or statements of attainment must have been sighted and provided to the RTO (only authenticated copies of transcripts will be mutually recognised by the RTO).
3.2 Unique Student Identifier (USI): A USI must be provided to the RTO at time of enrolment - should you not have a USI, you will be required to apply for one in accordance with the USI Application Form requirements.

4. Privacy 

4.1 In accordance with the Australian Privacy Principles (APP 6) introduces a limited number of new exceptions to the general requirement that an organisation only uses or discloses personal information for the purpose for which the information was collected.
These exceptions include where the use or disclosure is reasonably necessary:
* To assist in locating a missing person;
* To establish, exercise or defend a legal or equitable claim; or
* For the purposes of a confidential alternative dispute resolution.
4.2 In accordance with Australian Privacy Principles (APP 11) the RTO will take reasonable steps to protect the personal information it holds from interference, in addition to misuse and loss, and unauthorised access, modification and disclosure.
APP 11 requires an organisation to take reasonable steps to destroy or de-identify personal information if the organisation no longer needs it for any authorised purpose. Under APP 11 there are two exceptions to this requirement:
* The personal information is contained in a Commonwealth record; or
* The organisation is required by or under an Australian law or a court/tribunal order to retain the information.
4.3 Access to personal information: In accordance with Australian Privacy Principles (APP 12) the RTO will provide individual access to the personal information that it holds about you unless an exception applies.
The RTO will respond to requests for access within a reasonable period and give access in the manner requested if it is reasonable to do so and in accordance with its access & records management policy. If we are unable to provide the requested access, we will provide written reasons for the refusal and the mechanisms available to complain about the refusal. Access may incur reasonable fees and charges - see Student and Employer Handbook"
4.4 The RTO does not rent, share or sell personal information you provide to us except as outlined in 4.1 and as per the Australian Privacy Principles (APP 7) - Direct Marketing
4.5 Further information about the Australian Privacy Principles can be found by visiting https://www.oaic.gov.au/privacy-law/privacy-act/australian-privacy-principles
4.6 Any pictures taken, work samples submitted, contact information provided or testimonials completed by participants throughout their qualification may be used by KARBEN Training Solutions for future marketing and advertising purposes. I authorise the use of these for such purposes.

5. Fees and Charges

5.1 Information about the RTO's Fee Protection Policy can be found in the Student and Employer Handbook under the Fee Administration Policy.
5.2 I understand and agree that by signing this document that the nominated party (as indicated on this form) will be liable for all Course Fees including those associated with participating in Government Funded Programs. I am aware of the RTO's Fee Administration Policy including associated costs, refunds, levying of fees and the RTO's fee protection policy.
5.3 If I do not complete my course / qualification by the scheduled completion date and/or Training Plan due dates, additional fees may be charged including a monthly fee or an additional enrolment fee. Full Training Plans (FTP) are provided when a full and / or partial qualification is undertaken - refer to your Student and Employer Handbook for a full explanation of full training plans and their use.
5.4 No certificates, records of achievement, statements of attainment or attendance will be issued until all fees are paid in full by the participant and/or employer as nominated on this form.
5.5 Should I misspell my name or provide incorrect details, additional certificate re-print fees will be charged.
5.6 It is my responsibility to read and complete my assessments prior to assessment visits or due dates.
5.7 I must look after my course resources and bring them to each assessment session.
5.8 I am responsible for any replacement costs of my resources should they be misplaced or damaged.
5.9 I must notify KARBEN Training Solutions a minimum of 3 hours in advance should I not be able to attend a scheduled session / visit. Where sufficient notice is given, workplace visits will be re-scheduled whenever possible. Non-attendance at a visit, failure to submit assessments, repeated cancellations or inadequate notice will result in a reduction of the pre-scheduled workplace visits planned for each calendar year and/or an RTO Notification Form submitted to the Department.
5.10 (Classroom sessions only) I am required to attend a minimum of 80% of the scheduled classroom sessions or non-attendance will be recorded.
5.11 (Classroom sessions only) Non-attendance due to ill-health requires a Doctor's Certificate.
5.12 Non-attendance from a session will result in a zero (0) refund and fees will still apply.
5.13 It is my responsibility to read and complete any online learning components of my course / qualification (when applicable) prior to attending my course.
5.14 I agree to contact KARBEN Training Solutions immediately if I am unable to meet the agreed payment arrangements should I experience unexpected hardship.

6. Code of Conduct

6.1 I must behave in an ethical, professional and responsible manner throughout the duration of my course / qualification and practical work placement (if applicable) or I may be removed from the course / qualification without refund.
6.2 For courses that require a practical work experience component, I agree to complete these hours as outlined within my training schedule. I understand that I must act in a professional, reliable, and well-presented manner and in accordance with workplace policies and procedures or I may be removed from the worksite. Should removal from a practical work placement block result in unsuccessful completion of the unit’s requirements, you will not be awarded competency for the unit(s) for which the practicum component relates. No refund will apply in such circumstances.
6.3 To ensure optimum learning experience is experienced by all participants, KARBEN Training Solutions reserves the right to cancel any scheduled theory or classroom sessions if insufficient attendees are available for the session. Participants will be provided with as much notice as possible at which time an alternative session may be scheduled.

7. Working with Children's Checks and Police Checks 

7.1 If my course includes coming in contact with children under the age of 18 years of age, I will be required to complete a `Working with Children's Check' prior to the course commencement. Alternatively, if I am participating in Aged Care, Disability or similar training, I will also be required to complete the relevant Police Certificate, NDIS Worker Screening checks. These checks are to be completed at my expense and are not included in my course fees. No work placement can be undertaken until these checks have been completed and evidence of such has been provided to the RTO. Clearance confirmations will be provided to the nominated workplace for the purpose of undertaking work placement.
7.2 Should such clearance checks not be approved or cleared through the relevant departments, KTS reserves the right to cancel or suspend the enrolment until such time that the clearance is provided to the RTO.

8. First Aid Certifcates

8.1 For courses that require a valid First Aid Certificate, I must complete this training prior to the completion of my course or provide a certified copy of such training with a minimum of 12 months validity remaining or my qualification / course certificate will not be awarded until evidence of such is provided. Unit codes and names must reflect the unit code and name required as listed in the qualification or you may be required to complete further training / assessment.

9. Safety and Welfare

9.1 KARBEN Training Solutions is committed to providing a safe and enjoyable environment for all staff, visitors and clients, therefore the RTO reserves the right to decline an enrolment, suspend participation of a student, cancel a class or terminate an enrolment should you breech any of the RTO's policies and / or processes.
9.2 Should you at any time have concerns about the conditions, practice or behaviours of others whilst undertaking your training, you should notify your trainer / assessor immediately.
9.3 Should I require medical assistance whilst undertaking training, I agree to a KTS staff member contacting appropriate emergency services on my behalf should they believe such attention is required.

10. Authority to Proceed 

10.1 I understand that course fees are non-refundable except as outlined in the Student & Employer Handbook under the heading: 'Fee Administration Policy' and that late fees will apply for late settlements.
10.2 I declare that the information contained within this form has been completed by myself and to the best of my knowledge and belief the information contained on this form is true and correct.

Privacy Notice (National)

Why we collect your personal information
As a registered training organisation (RTO), we collect your personal information so we can process and manage your enrolment in a vocational education and training (VET) course with us. Without collecting this personal information from you, we are unable to fulfil our obligations under the Data Provision Requirements 2012 and other Commonwealth and State regulatory requirements and, as such, are unable to progress your enrolment.

How we use your personal information
We use your personal information to enable us to deliver VET courses to you, and otherwise, as needed, to comply with our obligations as an RTO.

How we disclose your personal information
We are required by law (under the National Vocational Education and Training Regulator Act 2011 (Cth) (NVETR Act)) to disclose the personal information we collect about you to the National VET Data Collection kept by the National Centre for Vocational Education Research Ltd (NCVER). The NCVER is responsible for collecting, managing, analysing and communicating research and statistics about the Australian VET sector.
We are also authorised by law (under the NVETR Act) to disclose your personal information to the relevant state or territory training authority.

How the NCVER and other bodies handle your personal information
The NCVER will collect, hold, use and disclose your personal information in accordance with the law, including the Privacy Act 1988 (Cth) (Privacy Act) and the NVETR Act. Your personal information may be used and disclosed by NCVER for purposes that include populating authenticated VET transcripts; administration of VET; facilitation of statistics and research relating to education, including surveys and data linkage; and understanding the VET market.
The NCVER is authorised to disclose information to the Australian Government Department of Education, Skills and Employment (DESE), Commonwealth authorities, State and Territory authorities (other than registered training organisations) that deal with matters relating to VET and VET regulators for the purposes of those bodies, including to enable:

• administration of VET, including program administration, regulation, monitoring and evaluation
• facilitation of statistics and research relating to education, including surveys and data linkage
• understanding how the VET market operates, for policy, workforce planning and consumer information.

The NCVER may also disclose personal information to persons engaged by NCVER to conduct research on NCVER’s behalf.
The NCVER does not intend to disclose your personal information to any overseas recipients.
For more information about how the NCVER will handle your personal information please refer to the NCVER’s Privacy Policy at www.ncver.edu.au/privacy.
If you would like to seek access to or correct your information, in the first instance, please contact your RTO using the contact details listed below.
DESE is authorised by law, including the Privacy Act and the NVETR Act, to collect, use and disclose your personal information to fulfil specified functions and activities. For more information about how the DESE will handle your personal information, please refer to the DESE VET Privacy Notice at https://www.dese.gov.au/national-vet-data/vet-privacy-notice.
Please refer to the additional State or Territory Authority Privacy Notice included in this application process should this be relevant to your application.

Surveys
You may receive a student survey which may be run by a government department or an NCVER employee, agent, third-party contractor or another authorised agency. Please note you may opt out of the survey at the time of being contacted.
Contact information
At any time, you may contact KARBEN Training Solutions (KTS) to:

• request access to your personal information
• correct your personal information
• make a complaint about how your personal information has been handled
• ask a question about this Privacy Notice

KARBEN Training Solutions
02 4353 7188
info@kts.edu.au
For more information about our privacy and confidentiality policy and how KARBEN Training Solutions collects, uses and discloses your personal information generally, including how to make a complaint about a breach of privacy, please refer to our Student and Employer Handbook located at www.kts.edu.au.

Student Declaration and Consent

I declare that the information I have provided to the best of my knowledge is true and correct.

I consent to the collection, use and disclosure of my personal information in accordance with the Privacy Notice above.

In making this application for enrolment, I am aware of the consequences that may arise from providing false, misleading or incomplete information, including the cancellation of my enrolment or the withdrawal of any offer made by KARBEN TRAINING SOLUTIONS.

I have read and I consent to the collection, use and disclosure of my personal information (which may include sensitive information) pursuant to the information detailed, and NCVER policies, procedures and protocols published on NCVER’s website at www.ncver.edu.au

Marketing Use Content

I give KARBEN TRAINING SOLUTIONS permission to use photos in public material and social media (including any photos where I may be recognised) as may be useful.

I authorise images of my participation in training to be used by KARBEN TRAINING SOLUTIONS for future marketing and business purposes.

I understand that I retain the right to withdraw my consent at any time.

*Parental / guardian consent is required for all students under the age of 18