Year 8 & 9 Devising and Physicality Workshop Booking Form

Guidelines for Year 8 & 9 Devising and Physicality Workshops:

Dates:
Workshops are available across the UK all year round. Please provide your preferred date in the form below and we will contact you to confirm availability. If the date is unavailable, then we’ll work with you to find an alternative.

Duration:
2 hours only

Venue:
To be held at your school or venue.
The space must be of reasonable size (approx. 10m x 10m), be warm and have a suitable floor for exercise (i.e. sprung or wooden floor, NOT carpet or concrete). Please ensure that the floor has been swept and that there are no hazards in the space.

Cost:
2 hours - £275 + VAT
(+ travel expenses + accommodation and/or subsistence where needed + VAT)

An additional £60 will be incured for travel that exceeds 4 hours each way to cover the cost of Practitioners' time.

As a VAT registered company, we have to apply VAT for recharges that we invoice for. Even though there is no VAT on travel itself, as we are recharging you for it, we have been advised by both the Inland Revenue and our accountant that we must charge VAT on travel reimbursements.

Should you have any queries about this, information about this is detailed in on the HMRC website here:
https://www.gov.uk/guidance/vat-costs-or-disbursements-passed-to-customers

Rescheduling & Cancellation:

If the Host reschedules the booking with less than 10 working days’ notice, the Host must pay a £50 administration fee.

Both parties should endeavour to avoid cancellation. If cancellation is unavoidable both parties should liaise to rearrange an alternative date for the workshop.

However, if the Host cancels the booking more than 21 days in advance and an alternative date cannot be agreed, the host will not be charged for the workshop. If the Host cancels the booking less than 21 days in advance of the workshop and an alternative date cannot be agreed, the host must pay 50% of the total fee. If the Host cancels the booking less than 7 days in advance of the workshop date, the host must pay 100% of the total fee.

In the instance that a workshop is cancelled by Frantic Assembly and an alternative date cannot be agreed, the host will not be charged for the workshop.

Additional Covid-19 Clause
If the Host needs to reschedule the workshop due to Covid-19 restrictions or implications, Frantic Assembly will work with the Host venue to find an alternative date within a calendar month of Covid-19 restrictions being lifted. The Host will not be charged for this amendment.

Participants:
Age 12 + only. Participants must be made aware of the physical and movement-based nature of the workshop, prior to the workshop. Frantic Assembly must be informed of any special needs or medical requirements in advance.

Dress Code:
Participants must be advised to wear loose and comfortable clothing and trainers suitable for exercise - we recommend that students wear PE Kit. NO jeans, NO jewellery and NO short skirts. Students must NOT wear school uniform.

Numbers:
10-24 participants per group (even numbers are preferable).
We cannot work with more than 24 in a group.

Equipment:
A loud system with either a wired jack or Bluetooth connection must be provided.

Safety:
A member of staff must be present for the entire duration of the workshop.
Your organisation is responsible for health and safety, first aid and behaviour management.

Promotion:
You must not circulate any press or publicity materials without prior consent from Frantic Assembly and ensure that all publicity includes the Frantic Assembly logo, which can be requested from kimberleigh@franticassembly.co.uk

Photography:
Photographs must not be taken without the prior consent of Frantic Assembly. You can request consent by contacting tess@franticassembly.co.uk

Contracts & Workshop Booking Confirmation:
Once your booking form has been processed, our Learn & Train Team will send a Contract of Services to you to be signed, dated and returned. The contract MUST be returned to Frantic Assembly within 10 working days. Please note, your booking is NOT confirmed or secured until your Contract of Services has been safely received.

Please complete the details below to express your interest in booking a Frantic Assembly Workshop.
- After you have submitted the form, we will process your request within 10 working days.
- We will then send a Contract of Services to you by email. You MUST return the contract within 10 days.
- Your workshop booking is not confirmed until after the signed contract has been received.
- The information you supply in this form will be given to the workshop practitioner to help them plan the content and level of the workshop in advance.
- The invoice will be issued after the date of the workshop.
Name of School:*
School Address:*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
School / Organisation Phone Number*

Area CodePhone Number
Your Name:*

First NameLast Name
Job Title:
Email Address*
example@example.com
Mobile Number:*
This is important in case we need to contact you in an emergency.
Name of Finance Contact to receive invoice:*

First NameLast Name
Email of Finance Contact to receive invoice:*
example@example.com
Purchase Order No:
If applicable
Location of Workshop(s), if different to above:

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Preferred Dates for Workshop(s)

DayMonthYear
Date
Proposed Time for Workshops(s)

:HourMinutesAM/PM Option
Please note that the duration of workshop(s) for Year 8 & 9 will be 2 hours
Preferred number of Workshops:
Proposed number of participants:*
Minimum 10 and maximum 24
Number of male participants:
Number of female participants:
Number of non-binary participants:

Age of Participants

	Select Age of Participants
12-13
14-16
16-18
18+
Mixed

Year Group:
Qualification / Subject
Exam Board:
Type of School:
State/Academy/Free/Independent/Public/ etc
What kind of DBS proof do you require from your Frantic Practitioner? (I.e. original certificate, scanned copy or certificate number)
Medical Information: Are there any special needs/ medical details/ old injuries that the practitioner should be aware of? Are there any SEN students in the group?
Type of Space: Please describe your workshop space in as much detail as possible, giving approximate size and type of floor.*
It’s really helpful to know what type of space we will be working in. Will there be chairs, tables, mirrors? Remember, the space must be of reasonable size, and have a suitable floor for exercise. We cannot work on carpet or concrete floors for health and safety reasons.
What is the nearest train station to the venue?
How did you find out about Frantic Assembly's workshops?
What motivated you to book this workshop with Frantic Assembly?
Have you booked a Frantic Assembly workshop before?
Any other comments or questions?
I confirm that I have read and understood the guidelines for a Devising and Physicality Workshop:*

Yes I understand
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I would like to be added to the Frantic Assembly Teacher's Mailing List, so I can keep up to date with information about training courses and school workshops.*

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