Responsibility of Scheduling Group
It is the responsibility of the scheduling group to be aware of all Georgia FFA-FCCLA Center policies and guidelines and to ensure that all policies and guidelines are followed while event attendees are using the facility.
Payment of balance is due upon arrival. If payment will be made after the event but within 30 days, a 5% fee will be added to the final invoice. If payment will be made within 31-60 days after the event, a 10% fee will be added to the final invoice. A $25 service fee will be charged for returned checks. Payment should be done by cash, money order, or check payable to the Georgia FFA-FCCLA Center.
A minimum guarantee of attendance must be received five "business" days prior to the event. This is the minimum number which will be charged. The projected number will be used as the guaranteed number if contact with the center is not made 5 working days before arrival. The guaranteed number may increase upon arrival, however if the group leader foresees an increase of more than 5%, they should contact the center prior to arrival. The guaranteed number cannot decrease.
Decrease in Number
If the guaranteed number is less than 75% of the projected number, then the deposit will be forfeited. For best accuracy, the projected number of campers should be updated by the group leader 90 days prior to the event. The guaranteed number must be at least 50% of the projected number as of 90 days prior to the event.
Cancellation of a Conference
All cancellations must be done in writing. Cancellations made sixty (60) days or less prior to the event are subject to a cancellation fee of 50% of full payment. Cancellations made more than sixty (60) days prior to the event are subject to a cancellation fee of 20% of full payment. This amount may be reduced if the Center is able to replace the reservation. All cancellations will result in a forfeiture of the deposit.
Meeting Room and Cabin Assignments
The Georgia FFA-FCCLA Center reserves the right to make building assignments based on group size and space maximization. Unless otherwise stated, the Center does not guarantee the assignment of a particular building. If the guaranteed number for an event falls below the original expected attendance, the Georgia FFA-FCCLA Center reserves the right to reassign the event to an appropriately sized room.
All rental groups accept the facility as-is. The Georgia FFA-FCCLA Center is not liable for any bodily injury during use of the facility. Rental groups are responsible for providing qualified medical staff and medical supplies for their group. The Georgia FFA-FCCLA Center assumes no liability for accidents or theft. The Georgia FFA-FCCLA Center does not assume responsibility for the damage to, or loss of, any merchandise, property, or equipment left prior to, during or following an event. Liability for damage to the premises will be the responsibility of the contracting party and will be charged back to them accordingly. The Georgia FFA-FCCLA Center reserves the right to inspect all events being held at the center.
There will be a charge for any and all damages to the facility, equipment and/or furnishings which occur during use. This includes tape on walls, doors and/or floor. There will also be a charge when excess cleanup is required. Please do not use confetti or glitter for decorations. Please do not use any tacks, nails or screws unless approved by one of the Center Staff members.
Use of Center Name
The organization or individual must agree that no advertisement or other public statement shall assert or imply that the Georgia FFA-FCCLA Center supports, approves, or endorses any product, service, interest, position, or ideology of the organization or individual, without written approval by the by the Georgia FFA-FCCLA Center Director in advance of publication.
Groups with a projected number of more than 200 or groups with exclusive use of the facility agree to provide security for their group.
Contracting Outside Services
Any catering or rental of equipment from outside sources must be approved by the Center. (Examples: pizza, moonwalk, golf carts)
Alcoholic beverages are prohibited on the facility.
Tobacco products are prohibited in all buildings.
Pets are prohibited on center property, except animals such as seeing-eye dogs, etc.
Firearms and weapons are prohibited without prior approval of the Center Director.
Use of boat dock and ramp is prohibited; these facilities are for Center use only.
Guest vehicles are to remain parked during your stay.
Guests are prohibited from riding on tailgates of pick-ups.
All guests must be in an organized group activity after 10:00 PM.
Roller blades, skateboards, and scooters are prohibited.
Failure to abide by policies and procedures may result in additional fees.