Encompass Event Request

Encompass Event Registration Request

Complete this form to request an event registration and/or event calendar item. Please double check that you have included all requested information before submitting your event registration request. If you have any questions, please contact online@utfi.org.
Form Instructions

If you need to save your progress and complete the form at a later time, click the "Save and Continue Later" button at the bottom of the form. Choose "Skip Create an Account" on the first screen. Enter your email address on the second screen, and select the "Send Link" button. You will receive an email with a link to resume your work in progress. This link will be active for 90 days.
Note: Start date for your registration must be a minimum of 1 week from the date you submit this form. Complex registrations (i.e. Homecoming, Golden Grad, reunion weekends) should allow for a minimum of 2 weeks.
Name*

First NameLast Name
E-mail*
Campus/Affiliation*

Event Details
Event Title*
Event Calendar Listing*

Do Not DisplayGeneral Events CalendarHomepage Events CalendarChaptersCollege (UTHSC only)
Custom URL (optional)
Ex. alumni.uthsc.edu/social
Event Start Date*

MonthDayYear
DateHourMinutesAM/PM Option
Event End Date*

MonthDayYear
DateHourMinutesAM/PM Option
Note: Your registration start date must be a minimum of 1 week from the date you submit this form. Complex registrations require at least 2 weeks lead time.
Registration Start Date*

MonthDayYear
Registration End Date*

MonthDayYear
Event Image

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The bigger, the better! Note: The unauthorized use of stock photography is prohibited. If needed, please use https://unsplash.com for freely-usable images. Cancelof
Event Contact Name*

First NameLast Name
Event Contact Title*
Event Contact Phone

Area CodePhone Number
Event Contact Email*
Do you need a registration form built in Encompass?*
Registration URL*

Registration Details
Event Type*

Form Driven (Free. Form completion = registered.)Fee Driven (Must pay to register.)Activity Driven (Must have more than one activity. Commerce optional.)Simple RSVP (Free. Will you attend? Y/N)
Upload a Word document containing event registration details. This document should include—
- Event Preview Text (Example)
- Event Description Text (Example)
- Location/directions
- All data to be collected on form outside the standard event fields
- Associated registration cost(s).
- If a donation is included in the registration cost, provide—
  - Breakdown of cost and gift split ie. Cost: $75 ($35 cost/$40 donation)
  - The account/allocation code to which the gift will be deposited
  - The account/allocation code to which the non-gift portion will be deposited
  - Appeal code
- Activities listed with associated affiliations (activity-driven events)
» Download a template

You may upload supporting documentation, like an event schedule, if needed.
Registration Document(s)*

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Registration Limit Per Registrant*
Select 1 if guests are not allowed.
Overall Registration Limit
Include Option to Donate Within Event*
As of March 2021, an optional donation is available on all events.
Fund Name & Allocation Code
Leave blank if giving donor choice of all available funds.
Special Registration Instructions
Email address(s) of those to receive notification when event is ready to test*
From Name*
Registration Finish
Member Confirmation Email

This email is sent to the registrant once they have successfully registered.
From Email*
Subject Line*
Email Text*
Don't forget to include reminders/additional info (Ex. Zoom link, parking, attire, etc.)
Admin Confirmation Email

This email is sent to internal event admins each time someone registers. It will contain all information submitted via the registration form.
Confirmation recipient email address(es)*
Reporting
Do you need a registration report set up?*
How often would you like to receive a report?*
Report recipient email address(es)
Recipient(s) must be an Encompass administrator

Email
Do you need a promotional email sent via Encompass for this event?*
Admin Confirmation Email

This email is sent to internal event admins each time someone registers. It will contain all information submitted via the registration form.
Requested Send Date*

MonthDayYear
Alternate Send Date*

MonthDayYear
Reminder Send Date

MonthDayYear
optional
Email Type*
Suggested Subject Line*
Sender*
Other Sender
Reply To Email*
Image for Email

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Image URL
Ex. Facebook, Flickr
What do you want the email to say?
Feel free to copy and paste here or upload a document below.
Suggested text for email

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Send Email Preview To
Use the secure options below to provide your recipient list(s).
Clipboard(s)
Note: ANDI reports should include the columns ID Number, Record Type, First Name, Last Name, Email Address, Email Score, and Soliciation Control Code.
Email File(s)

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Parameters for Encompass recipient list (i.e. chapter/region, radius and city/zip, email engagement score)
Additional staff lists to include
Please do not copy and paste email addresses into this field. If recipients fall outside a standard list we have on file, use the file upload option above to load a .csv with email address, first name, last name.
Additional comments
Do you plan to send a post-event survey email through Encompass?*
Thanks for the heads up! Please submit a separate email request with a link to the survey and an email list at a later date.
Desired survey date

MonthDayYear
Should be Empty:

Encompass Event Registration Request

Form Instructions

Event Details

Registration Details

Upload a Word document containing event registration details. This document should include—

» Download a template

Registration Finish

Member Confirmation Email

Admin Confirmation Email

Reporting

Email

Admin Confirmation Email

Use the secure options below to provide your recipient list(s).