Exhibitor & Vendor Application

Thank you for applying to become an exhibitor!  We are excited to have you as a participant in this year's Phelan Phamily Phun Days.

PHELAN PHAMILY PHUN DAYS
OCTOBER 7, 2023

APPLICATION SUBMISSION DEADLINE:

SEPTEMBER 29, 2023

EXHIBITOR REGISTRATION INSTRUCTIONS

• Click the "SUBMIT" button, on the last page, when you have finished filling out the application.

• Once you submit your application it will be sent to the Phelan Phamily Phun Days committee for review.

• You will be able to go back and edit, update or upload documents (including insurance certificate) to your application once it has been submitted.

**You may upload these documents at a later date, before the application deadline.  Once you submit your application you will receive an email that will include a link to your application allowing you to edit, update or upload documents.

INSURANCE INFORMATION:  Although you can choose any insurance company to cover you for the event, ACT Insurance is offering a discount to use them as your carrier. They also have all the information about the event and will submit to us the certificate for you. Use one of the following links to access the discount and event information.

For Food Vendors: https://app.fliprogram.com/events/5732   

For all other Vendors: https://app.actinsurance.com/events/5731

• The application deadline is September 29, 2023.

• I understand that I may not be allowed to return to future Phelan Phamily Phun Days events if I am "no show" at the day of the event without giving at least three days prior notice.

• I have read and agree to all the specific terms, conditions, rules and requirements set forth on all pages of the event application and information sheets.

• I understand and agree to pay all fees required to participate in this event.

• I understand that the Phelan Chamber of Commerce will automatically accept my application, unless I am notified in writing and then the space fee will be refunded.

• During the event, Phelan Phamily Phun Days Management will be monitoring compliance. If I do not comply with the event regulations, I understand that I may be removed from the show without recourse.

• I further give my permission to the Phelan Chamber of Commerce to use my prints for marketing and promotion of the event, and consent to being photographed and videographed by the official event photographer or Phelan Chamber of Commerce Representative during the event.

• By signing this application, I acknowledge that the event is subject to various weather conditions and state and federal safety and health regulations that I must comply with.

• There will be no refund of application fees after the event begins.

• Exhibits must remain open and staffed until closing.

**You may upload these documents at a later date, before September 23, 2022.  Once you submit your application you will recieve an email which will include a link to your application allowing you to edit, update or upload documents.

I, the undersigned, hereby affirm that I have been well advised and thoroughly informed of the inherent hazards and policies of the event. I know that by participating in the PHELAN PHAMILY PHUN DAYS, I am exposing myself to certain known and unknown liabilities in my direct and indirect actions with the public and invitees of this event. I also understand that if I choose to hire help for the event, that I am directly responsible for their actions or injury. I hereby personally assume all risks associated with my voluntary participation in this event for any harm, injury or damage that may befall me or any employee or temporary help, as a result of my participation, whether foreseen or unforeseen.

Neither the Phelan Chamber of Commerce, Phelan Phamily Phun Days, nor any other individual or organization involved in hosting Phelan Phamily Phun Days, shall be liable for any damages, delays, injuries to any person, or performance of the venue or exhibition or for any remote or consequential damages whatever. In addition, Phelan Chamber of Commerce and their agents, officers, servants and employees are made additional insured, but only insofar as the operations under this contract are concerned. 

 
The exhibitor agrees to indemnify, defend and hold harmless the above named organizations and respective directors, officers, employees, agents, successors and assigns from and against any and all claims, damages, liabilities, losses, government proceedings, costs and expenses including reasonable attorney fees and costs of suit, arising in any way out of exhibitor’s participation in Phelan Phamily Phun Days. No refund or reimbursement shall be made in the event Phelan Phamily Phun Days, any venue of Phelan Phamily Phun Days, or any event is canceled. All employees of any exhibitor shall be covered by worker’s compensation insurance as required by California Law.

 
I HAVE FULLY INFORMED MYSELF OF THE CONTENTS OF THIS AFFIRMATION AND RELEASE BY READING IT BEFORE I SIGN IT.

 CONGRATULATIONS!

You're Almost Done!

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It's Time To Make Your Payment and Submit Your Application

1. Select your booth size and type

2. Select your Phelan Chamber Membership Status

2. Enter your payment information

3. Click the "Submit" button

4. You will then recieve a confirmation email with an invoice.

2023 Phelan Phamily Phun Days Booth Pricing Schedule