Phase 2, Part 2/3: Course Budget, Faculty Led Travel Course

Budget Creation: Student Travel Fee

When enrolling in a FLTC, students are charged Simmons standard course tuition to receive academic credit. Additionally, students are charged a Travel Fee. The cost of this fee is determined by the budget set by faculty for the travel experience. All FLTC budgets are built around 10 student participants.
The Travel Fee is determined by four areas of expense:
1. Individual student participation
2. Group arrangements, to be divided evenly by 10 students
3. Faculty participation, to be divided evenly by 10 students
4. Insurance and Administative Fee
Additional Notes for Budget Creation:
- For any area that does not apply, please write $0.00. All fields require an answer
- All fees should be written in US currency
- The Travel Fee does not include Simmons University course tuition, passport fees, health preparation, required vaccinations, personal expenses, single accommodations, additional food or transportation not associated with the course

Estimated Expense of Individual Student Travel Costs
Below, please indicate items that are required for student travel. Please note, the student price does not include tuition, passport fees, required vaccinations, personal expenses, single accommodations, additional food or transportation not associated with the course.

If an item or charge does not apply, please write $0.00. For example, some courses do not cover meals, this should noted by writing $0.00.

Please note, most Simmons FTLC stay below

$5,000.00 including airfare.
I understand
1. Airfare*
Cost of flight per participant
2. Travel Package*
Price per participant, as quoted by provider
3. Accommodation*
Based on double occupancy, may be included in travel package
4. Total cost for breakfast(s)*
If not included, please write $0.00
5. Total cost for lunch(es)*
If not included, please write $0.00
6. Total cost for dinner(s)*
If not included, please write $0.00
7. Snacks*
Any refreshments for the group, no alcohol
8. In-Country Transportation*
Domestic flights, buses, public transportation, taxis, etc
9. Events + Cultural Activities*
Further information required in the Full Proposal
10. Visa Fee*
Some destinations require a Visa for entry
COST #1: Total cost of items from lines 1 - 10*
This total will be used at the end of this form to determine final Travel Fee per student
Estimated Expense of Group Travel
Some fees are charged in a bulk. This section allows for bulk expenses to be outlined. If an item or charge does not apply, please write $0.00. For example, some courses do not cover meals, this should noted by writing $0.00.
1. Bus/Van Rental, including fuel charges*
Further detail may be required in Full Proposal
2. Group airport transfers abroad*
Further detail may be required in Full Proposal
3. Tour Guide(s)*
Further detail may be required in Full Proposal
4. Translator(s)*
Further detail may be required in Full Proposal
5. Taxes/Tips*
Bus driver(s), tour guide(s), translator(s)
6. Stewardship and Hospitality*
Gifts or thank you meals for program hosts
7. Service Fees*
Charged by travel agent or provider
8. Classroom Space*
Class/meeting room fees
9. Pre-Departure/Reunion Events*
Food, drinks, cups etc.
10. Other*
Further detail may be required in Full Proposal
COST #2: Total cost of items from line 1 - 10, divided by 10 (Total Cost ÷ 10). This amount is the individual cost incurred per student for Group Expenses. *
Total Section Cost ÷ 10 = Total to be used at the end of this form to determine final Travel Fee per student
Estimated Expense of Faculty Travel Cost

Students incur the cost of faculty travel.
If an item or charge does not apply, please write $0.00. For example, some courses do not requore a visa, this should noted by writing $0.00.
1. Airfare: If this course has 2 faculty, please double the cost*
Cost of flight
2. Travel Package: If this course has 2 faculty, please double the cost*
Price per person as quoted by provider
3. Visa Fee: If this course has 2 faculty, please double the cost*
Some destinations require a Visa for entry
4. Faculty International Cell Phone Plan: If this course has 2 faculty, please double the cost*
Faculty must have a working phone abroad at all times.
5. Accommodation: If this course has 2 faculty, please double the cost*
Based on SINGLE occupancy - faculty will not share a room
6. Breakfasts: If this course has 2 faculty, please double the cost*
All meals are included for faculty
7. Lunches: If this course has 2 faculty, please double the cost*
All meals are included for faculty
8. Dinners: If this course has 2 faculty, please double the cost*
All meals are included for faculty
9. Transportation to/from Logan Airport. If this course has 2 faculty, please double the cost*
Cannot exceed $100 per person
10. Other Items: If this course has 2 faculty, please double the cost*
Please provide detail in Full Proposal
COST #3: Total cost of items from line 1 - 10, divided by 10 (Total Cost ÷ 10). This amount is the individual cost incurred per student for Group Expenses. *
Total Section Cost ÷ 10 = Total to be used at the end of this form to determine final Travel Fee per student
Estimated Final Travel Cost Per Student
State the combined total below of "Cost #1", "Cost #2" and "Cost #3".*
This total will be used at the end of this form to determine final Travel Fee per student

Budget Creation: Student Travel Fee

Electronic Signature and Next Steps
The Travel Fee will be reviewed by the Center for Global Education once submitted. It is important to note that two additional charges will be added to this total cost:
1. International Insurance Fee - $45 per student
2. Administrative Fee - 10% - 15% of the Final travel Cost per student
This electronic signature acknowledges that the Primary Faculty Leader understands the Center for Global Education will review the budget before the Travel Fee is set. Once the budget is set, Faculty will stay within the given budget for program expenses.*

Clear
Electronic Signature Required of Primary Faculty Leader
Date

MonthDayYear
Date
Should be Empty:

Budget Creation: Student Travel Fee

Estimated Expense of Individual Student Travel Costs

Estimated Expense of Group Travel

Estimated Expense of Faculty Travel Cost

Estimated Final Travel Cost Per Student

Budget Creation: Student Travel Fee