Before you begin completing the event form, please note the following required items you will need in order to submit the form for approval. Unfortunately, the form cannot be saved and continued later so you must have the following for the event to be submitted.
PLEASE NOTE: Most events must be approved, not just submitted, seven (7) days in advance. Event forms are only reviewed by the Office of Fraternity & Sorority Life during regular business hours (M-F 8am-5pm). Please keep this in mind as it might increase the lead time needed for your form's approval. Events involving alcohol, high guest count, or contain a social focus will require fourteen (14) days advanced approval. In addition, events with alcohol or a high guest count (100+ people) require an in-person meeting with the Office of FSL prior to approval. It is the responsibility of the form submitter to schedule this meeting. You may schedule a meeting by calling 505-277-4706 or using the links below.
To schedule a meeting with Chris: https://calendly.com/brooksc
To schedule a meeting with Matt: https://calendly.com/mlumpp
Detailed event information including timeline of event, purpose of event and the names & numbers of event monitors. (One monitor per fifty (50) attendees is required.)
If you are using bus transportation for your event you must upload your bus contract or confirmation. This requirement applies to use of UNM PATS Services as well.
If you will be driving for your event, you will be required to upload a list of drivers. New members are not authorized to drive for events. This list must include the driver's name, phone number and birthdate.
If your event is being held on-campus you will be required to upload a copy of the confirmation of your reservation. Events without confirmed space will be denied. Most on-campus reservations can be made at
For social events, you will be asked to upload a guest list with birthdates. If you do not yet have your guest list or it is not finalized, you can skip that field for now. However, your final guest list will be due 72 hours before the event to
. If the guest list is not received by thid deadline, the event will be automatically denied. It is your responsibility to remember to submit this and you will not receive a reminder.
If your event involves alcohol, you will be required to submit the Host Site Contact Form at the time you submit your event. This form must be completed by the venue of your event. You can find the form
Ritual/initiation events must be registered and approved. You do not need to include details about your ritual but you must include start and end times, location(s) being used and an advisor contact that will be on-site.
If any details of your event change following submission of this form or approval of this form, it is your responsibility to alert the Office of Fraternity & Sorority Life and request re-approval.
If you have any questions or concerns about completing the form, please contact the Office of Fraternity & Sorority Life at 505-277-4706. Technical errors, uncertainty about how to complete this form or incomplete forms will not be an excuse for late event approval. Regardless of what the event is, if it is not approved within the timeline outlined above it will be denied - no exceptions!
Tabling and Dine-to-Donate events do not require an event form, however please notify your FSL advisor of those events.
Per UNM Risk Management Policy, chapters will only be allowed to host four (4) social events per semester. The Officer of Fraternity & Sorority Life will determine if an event is considered a social event.
The Office of Fraternity & Sorority Life reserves the right to request additional information and to impose additional event requirements for any event.