You should complete this form as a record of a vehicle swap, for either a new vehicle issue or return.
You need to record every bit of damage, both inside and outside the vehicle, regardless of whether the damage was present on the vehcile at the time of delivery from the vehicle provider / issue to the employee. This does not automatically mean that there will be any recharges to the driver.
Take videos where prompted regardless if there is/ isn't damage.
You should take photos of the damage and upload them in the relevant section of this form.