CTS - 2025 Mobile/Motorized Equipment Notification Form

MOBILE/MOTORIZED EQUIPMENT NOTIFICATION FORM

2026 GCSAA Conference and Trade Show - Orange County Convention Center
I/we will be displaying a motor vehicle(s) in our booth at the GCSAA Conference and Trade Show: (Use multiple forms if more than ten (10) vehicles need to be submitted)
Exhibitor name*
Booth number*
Booth dimensions*
Contact name

First NameLast Name
Phone Number

Area CodePhone Number
Email
example@example.com
Form submitted by

First NameLast Name
Date vehicles will arrive at OCCC

MonthDayYear
Enter date all vehicles will arrive at the convention center for placement in booth.
Please follow the shipping and move-in dates noted on the Freeman Quick Facts located in the Exhibitor Service Kit. Equipment cannot arrive at the convention center or the Advanced Warehouse before the dates listed on the Freeman Quick Facts.

List of vehicles arriving at OCCC on above date

	Make	Model	ID Number
Vehicle 1
Vehicle 2
Vehicle 3
Vehicle 4
Vehicle 5
Vehicle 6
Vehicle 7
Vehicle 8
Vehicle 9
Vehicle 10

Comments
Gasoline-operated vehicles/equipment on display during the Show must have one (1) gallon or less of fuel in their tank(s). Fuel tank caps must be locked or taped, and battery cables must be disconnected and taped. Fuel is only to be dispensed or removed with approved safety equipment. No LP tanks, empty or filled, are authorized to be stored in the Convention Center. No gasoline or other fuel-operated motor may be demonstrated inside the exhibit hall of the Convention Center during the Show.

If the local city has a contrary fire code or the Convention Center rules and regulations dictates otherwise to the regulations listed above, then Exhibitor agrees to comply with any and all requirements regarding gasoline-operated vehicles/equipment, including, but not limited to fuel storage, displaying of gasoline-operated vehicles/equipment, and fueling/re-fueling.

OCCC guidelines for displaying of equipment and vehicles on the exposition floor are:

All vehicles must meet Fire Marshal approval for display and location. Vehicles on display must adhere to the following rules:
- The show’s security provider must conduct a mandatory vehicle inspection of each vehicle, prior to their entry into the exhibit hall.
- All fuel tank openings shall be locked and sealed to prevent escape of vapors. Fuel tanks may not contain more than onequarter (1/4) capacity or ten (10) gallons of fuel whichever is less.
- At least one battery cable must be removed from the battery used to start the vehicle engine. The disconnected battery cable must be taped.
- Battery charging is not permitted in the exhibit hall, at any time.
- Converters may not be used in lieu of a battery to power the ignition source.
- Batteries used to power auxiliary equipment are permitted to be kept in service.
Exhibitors or agents with mobile or motorized equipment will require guidance to their respective booths. This guidance is required and provided by Freeman to prevent damage that may occur to exhibits, or property of others, or when necessary to move crates that may be in the aisles. Exhibitors may drive their motorized equipment in and out of the exhibit areas or have Freeman supply an operator when available.

Please order your mobile unit/mortized vehicle labor through FreemanOnline.com

For questions about freight and move-in/move-out contact Freeman Exhibitor Support at 888-508-5054

DEADLINE DEC. 2, 2025
Should be Empty:

MOBILE/MOTORIZED EQUIPMENT NOTIFICATION FORM