2024 Atlantic Coast Elite
Showcase Management is currently accepting hotel room blocks for the Atlantic Coast Elite Softball Tournament. Please read the guidelines before completing the RFP. This is a "Stay to Play" event being held in Virginia Beach, VA.
RFP GUIDELINES
Atlantic Coast Elite Softball Tournament, June 20-24, 2024
10% Commission all non-Marriott and Hilton properties
7% Commission all Marriott and Hilton properties
$10 Rebate on all properties
This event needs to have one comp room per 20 room nights picked up
HOTEL NAME
*
COMPLETE NAME
HOTEL ADDRESS
*
STREET ADDRESS
Street Address Line 2
CITY
STATE
ZIP
HOTEL PHONE
*
HOTEL PHONE NUMBER
HOTEL FAX
*
HOTEL PHONE NUMBER
HOTEL WEB ADDRESS
*
SALES CONTACT
*
First Name
Last Name
TITLE
SALES PHONE
*
HOTEL PHONE NUMBER
SALES CONTACT EMAIL ADDRESS
*
EXAMPLE@EXAMPLE.COM
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ROOM BLOCK DETAILS: ARRIVAL 6/19/2024 - DEPARTURE 6/23/2024
ROOM BLOCK NIGHT #1
*
-
Month
-
Day
Year
DATE
1ST ROOM TYPE
*
CHOOSE ROOM TYPE
2 DOUBLE BEDS
2 QUEEN BEDS
1 KING WITH PULLOUT SOFA
1 KING
2 ROOM 2 QUEEN SUITE WITH PULL-OUT SOFA
2 ROOM 2 DOUBLE SUITE WITH PULL-OUT SOFA
2 ROOM 1 KING SUITE WITH PULL-OUT SOFA
SUITE ONE ROOM WITH TWO DOUBLE BEDS SUITE
QTY OF ROOMS AVAILABLE
*
2ND ROOM TYPE
CHOOSE ROOM TYPE
2 DOUBLE BEDS
2 QUEEN BEDS
1 KING WITH PULLOUT SOFA
1 KING
2 ROOM 2 QUEEN SUITE WITH PULL-OUT SOFA
2 ROOM 2 DOUBLE SUITE WITH PULL-OUT SOFA
2 ROOM 1 KING SUITE WITH PULL-OUT SOFA
SUITE ONE ROOM WITH TWO DOUBLE BEDS SUITE
QTY OF ROOMS AVAILABLE
ROOM BLOCK NIGHT #2
*
-
Month
-
Day
Year
DATE
ROOM TYPE
*
CHOOSE ROOM TYPE
2 DOUBLE BEDS
2 QUEEN BEDS
1 KING WITH PULLOUT SOFA
1 KING
2 ROOM 2 QUEEN SUITE WITH PULL-OUT SOFA
2 ROOM 2 DOUBLE SUITE WITH PULL-OUT SOFA
2 ROOM 1 KING SUITE WITH PULL-OUT SOFA
SUITE ONE ROOM WITH TWO DOUBLE BEDS SUITE
QTY OF ROOMS AVAILABLE
*
2ND ROOM TYPE
CHOOSE ROOM TYPE
2 DOUBLE BEDS
2 QUEEN BEDS
1 KING WITH PULLOUT SOFA
1 KING
2 ROOM 2 QUEEN SUITE WITH PULL-OUT SOFA
2 ROOM 2 DOUBLE SUITE WITH PULL-OUT SOFA
2 ROOM 1 KING SUITE WITH PULL-OUT SOFA
SUITE ONE ROOM WITH TWO DOUBLE BEDS SUITE
QTY OF ROOMS AVAILABLE
ROOM BLOCK NIGHT #3
*
-
Month
-
Day
Year
DATE
ROOM TYPE
*
CHOOSE ROOM TYPE
2 DOUBLE BEDS
2 QUEEN BEDS
1 KING WITH PULLOUT SOFA
1 KING
2 ROOM 2 QUEEN SUITE WITH PULL-OUT SOFA
2 ROOM 2 DOUBLE SUITE WITH PULL-OUT SOFA
2 ROOM 1 KING SUITE WITH PULL-OUT SOFA
SUITE ONE ROOM WITH TWO DOUBLE BEDS SUITE
QTY OF ROOMS AVAILABLE
*
2ND ROOM TYPE
CHOOSE ROOM TYPE
2 DOUBLE BEDS
2 QUEEN BEDS
1 KING WITH PULLOUT SOFA
1 KING
2 ROOM 2 QUEEN SUITE WITH PULL-OUT SOFA
2 ROOM 2 DOUBLE SUITE WITH PULL-OUT SOFA
2 ROOM 1 KING SUITE WITH PULL-OUT SOFA
SUITE ONE ROOM WITH TWO DOUBLE BEDS SUITE
QTY OF ROOMS AVAILABLE
ROOM BLOCK NIGHT #4
*
-
Month
-
Day
Year
DATE
ROOM TYPE
*
CHOOSE ROOM TYPE
2 DOUBLE BEDS
2 QUEEN BEDS
1 KING WITH PULLOUT SOFA
1 KING
2 ROOM 2 QUEEN SUITE WITH PULL-OUT SOFA
2 ROOM 2 DOUBLE SUITE WITH PULL-OUT SOFA
2 ROOM 1 KING SUITE WITH PULL-OUT SOFA
SUITE ONE ROOM WITH TWO DOUBLE BEDS SUITE
QTY OF ROOMS AVAILABLE
*
2ND ROOM TYPE
CHOOSE ROOM TYPE
2 DOUBLE BEDS
2 QUEEN BEDS
1 KING WITH PULLOUT SOFA
1 KING
2 ROOM 2 QUEEN SUITE WITH PULL-OUT SOFA
2 ROOM 2 DOUBLE SUITE WITH PULL-OUT SOFA
2 ROOM 1 KING SUITE WITH PULL-OUT SOFA
SUITE ONE ROOM WITH TWO DOUBLE BEDS SUITE
QTY OF ROOMS AVAILABLE
MINIMUM NIGHTS
*
NO MINIMUM
2 NIGHTS
3 NIGHTS
4 NIGHTS
5 NIGHTS
WILL YOU BILL ONE NIGHT ROOM AND TAX IN ADVANCE
*
NO
YES
DATE BLOCK WILL BE RELEASED
-
Month
-
Day
Year
Date
COST PER ROLL-A-WAY BED IF APPLICABLE
INDIVIDUAL CANCELLATION POLICY
*
TEAM CANCELLATION POLICY
OUR PROPERTY AGREES TO 1 COMP ROOM PER EVERY 20 ROOM NIGHTS
*
YES
NO
FOR MARRIOTT OR HILTON PROPERTIES ONLY
ROOM RATE DETAILS - COMPLETE THIS SECTION IF YOU ARE WITH A MARRIOTT PROPERTY
MARRIOTT OR HILTON ROOM RATE PER NIGHT INCLUDING 7% COMMISSION AND $10.00 REBATE
WE AGREE TO THE $10 REBATE PER ROOM NIGHT
YES
NO
MARRIOTT OR HILTON ROOM RATE MINUS $10 REBATE
SALES TAX%
OTHER TAX % OR OCCUPANCY FEE/NIGHT
FOR ALL OTHER PROPERTIES
ROOM RATE DETAILS - COMPLETE THIS SECTION IF YOU ARE WITH ANY OTHER PROPERTY.
OTHER PROPERTY ROOM RATE PER NIGHT INCLUDING 10% COMMISSION AND $10 REBATE
WE AGREE TO THE $10 REBATE PER ROOM NIGHT
YES
NO
OTHER PROPERTY ROOM RATE MINUS $10 REBATE
SALES TAX%
OTHER TAX % OR OCCUPANCY FEE/NIGHT
HOTEL AMMENITIES
PLEASE SELECT THE AMENITIES AVAILABLE FOR THIS GROUP
*
INDOOR POOL
OUTDOOR POOL
FREE HIGH SPEED INTERNET
FREE CONTINENTAL BREAKFAST
FREE HOT BREAKFAST
FITNESS CENTER
FREE LOCAL CALLS
FREE LONG DISTANCE
RESTAURANT ON-SITE
LOUNGE ON-SITE
MICROWAVE IN ROOM
REFRIGERATOR IN ROOM
LAUNDRY FACILITIES
PET FRIENDLY
OCEAN FRONT HOTEL
OCEAN FRONT ROOMS
INTERIOR CORRIDORS
EXTERIOR CORRIDORS
FREE PARKING
IF YOU CHARGE FOR PARKING PUT THE COST IN BOX BELOW
ENTER ANY COMMENTS/CONCESSIONS SPECIFIC TO THIS GROUP:
ELECTRONIC SIGNATURE
NAME OF PERSON COMPLETING THIS FORM
*
TITLE
*
DATE SUBMITTED
*
-
Month
-
Day
Year
Date
I AM AUTHORIZED TO SUBMIT THIS QUOTE
*
YES
NO
Submit
Should be Empty: