Long-Distance Travel Package:
In addition to the donor's compensation, the donor will receive reimbursements for expenses related to the donation cycle and related travel as detailed below.
All reimbursements require a receipt or documentation and all travel arrangements will be made by the donor agency. Any changes or upgrades to these reservations are at the expense of the egg donor.
The donor shall receive:
a. Food Allowance. Traveling donors shall receive $37.50 per person per diem for a total of $75 per diem food allowance when traveling with a companion.
b. Hotel. The donor shall receive the cost of reasonable hotel accommodations for Donor and Donor’s companion in a hotel within close proximity to the medical facility, as booked by the agency. The hotel accommodations are inclusive of the room charges and taxes and phone calls to the medical facility of the IVF Physician and exclusive of mini-bar, room service, pay-per-view entertainment, video rentals, and incidental charges. The hotel room is booked by the agency for all necessary travel days. Should the egg donor elect to upgrade her accommodations, she would do so at her own expense. In no circumstance may a donor stay in an Airbnb or similar house rental arrangement. For the retrieval visit, only one room will be provided for Egg Donor and companion unless the agency must provide a staff member as the donor’s companion (only in instances where the donor cannot provide her own companion) in which case the agency companion will have a separate room.
c. Airfare or Train Service. The donor shall receive coach class airfare or train service as booked by the agency for all necessary long-distance trips to the fertility clinic. The donor shall be entitled to have one domestic coach class round trip ticket, as booked by the agency, for the retrieval trip only. In order to qualify for this flight allowance as a companion, they must stay with the donor from the day before the retrieval until at least 24 hours after retrieval. Should donor elect to upgrade her airfare or her companion's airfare arrangements or wish to fly on a specific airline, she would be solely responsible for any difference in cost.
d. Baggage. Donor and her companion shall be entitled to the cost of one checked bag per person per flight. A receipt is required to be furnished for reimbursement.
e. Parking and Tolls Allowance. The donor shall be offered a parking allowance for the donors parking expense at her local airport for the long term parking lot only. Receipt copy is required for reimbursement. If the egg donor elects to not drive to the airport, she would be covered for the taxi or rideshare service fare to and from the donors home and the airport or train station. In addition to this, the donor shall be reimbursed for the cost of parking at the hotel and medical facility, provided a receipt is furnished. If self-parking is available, and a donor elects to upgrade to the valet lot instead, this difference in cost will be the donors' sole responsibility unless this is due to a medical request of the IVF physician.
f. Rental Car Charges. All cycle-related rental car charges for an economy or compact car, taxes, daily property insurance, under 25-surcharge; second driver fee, and one tank of gasoline unless more is needed to transport the donor to and from the airport, hotel, and clinic or applicable train fare and/or cab fare as needed to get to and from appointments and is pre-approved by the agency.
g. Other Expenses Reasonably Necessary. Should the donor be instructed by the IVF Physician to pick up any necessary item such as a heat pad, over the counter or prescription medication as ordered by the IVF physician which is not pre-paid for, such as birth control pills, or be asked to purchase a travel cooler, baggage assistance, etc. these expenses would be covered provided the physician ordered the purchase and a receipt is furnished.