Wedding Event Plan Questionnaire

Wedding Date

MonthDayYear

Package Booked

Please specify if Day of Coordination or Full/Partial Planning is Needed

Name of the Venue of Ceremony/Reception

How many guests to be expected?

Subject to change.

What is the expected budget?

Subject to change.

Contact Name

Wedding Venue Owner/Manager

Contact Phone Number

Contact Email

It's a good idea to make sure someone in either the wedding party or family member has a cell phone on them on the day of in case there is an emergency and you are not available. Who can be reached by phone on the day of?

Name

And relationship

Phone Number

Bride's Full Name

Please also provide contact phone number

Groom's Full Name

Please also provide contact phone number

Bride's Parent's Names

Groom's Parent's Names

Best Man

Maid/Matron of Honor

Are there any special family situations we should know about? (Divorced or deceased parents etc.)

Will you be having a rehearsal dinner?

What is the start time of the rehearsal?

Will there be a rehearsal dinner?

Please provide the the name and address of dinner location.

Do you wish to have the Wedding Coordinator present at the rehearsal dinner?

The Name and Address of This Place

Where will the wedding party be getting ready

Who will be providing hair and make-up? What time is that scheduled to begin?

Please provide all contact information

Who is your photographer?

Please provide name and all contact information.

Time Photographer arrives

These pictures will be:

What type of photos will these be? (ex: formals, candids, bride and groom etc.

Notes: (Please include anything special happening and any other details you'd like us to know.)

Who will be providing any floral arrangements? (i.e., bridal flowers, centerpieces, other decorative floral arrangements, etc.)

Please provide name and all contact information.

Time Ceremony Begins

How long do you expect the ceremony to be?

Who will be officiating the ceremony?

Please provide all contact information.

Will there be handouts provided to guests prior to the ceremony starting? If so, how will they be displayed?

For example, brochures, itineraries, wedding party information, gifts, etc.

The ceremony will be

Will there be a receiving line after the ceremony with the wedding party for guests, or will you be immediately going into post-ceremony photos?

May change day of according to time.

Notes: (Please include anything special happening and any other details you'd like us to know. Will there be any special parts of the ceremony i.e., sand ceremony, knot tying, candle ceremony, etc.)

If there ceremony is to be held outdoors, is there a contingency plan in place due to inclement weather? If so, what will that entail?

3. After the Ceremony

The Name and Address of This Place

How much time do you expect to have for photos between the ceremony and reception? (Please account for any travel time between locations.)

These photos will be

What type of photos will these be? (ex: formals, candids, bride and groom etc.

Will there be a cocktail hour in between the ceremony and reception? What are the approximate times for these? Is the wedding party going to be in attendance, or needed for photographs?

Is the reception being held at the same place as the ceremony? If not, please list name and address of the Reception.

Will you need a formal timeline created for the reception events?

Time Reception Begins

Time food will be served: (this is usually the time you must be to the reception by.)

Will there be a seating arrangement?

Will you have centerpieces for each table? If so, will they need to be constructed by the Wedding Coordinator?

Please provide a description of centerpiece

What other areas will need to be constructed for reception hall? (i.e., memory table, candy/cookie bar, gift table, guest book table, etc.)

Please provide a description of each

If there IS a seating arrangement, how will it be displayed?

Will there be gifts for wedding guests? If so, how will they be dispersed?

Is the meal a buffet or plated meals?

If not catered by the venue, please provide the Caterer's information.

Are there any allergies that we need to be aware of?

Will you be doing a formal announcement of the wedding party? If so, what song would you like to walk in to?

Will you be going directly into your first dances? (i.e., first dance, mother/son, father/daughter, etc.)

Will you be having a photobooth?

The Name and Address of Photobooth Company

Who will be providing the Wedding Cake? How will it be displayed?

Please include all contact information for listed vendor.

Who will be providing the entertainment? (i.e, live band, DJ, etc.)

Please provide their contact information (name, email, phone number)

Are there any other special things planned for the reception that your coordinator needs to be aware of?

Will any type of Rental Company be needed? (i.e., chair rentals, lighting, drapery, tablecloths, etc.)

Please provide all of that vendors contact information.

Will there be a "send off" (i.e., sparklers, bubbles, etc)

Will there be a formal exit? (i.e., limo, boat, etc.)

Do you wish for the wedding coordinator to be there for the conclusion and clean-up of the reception?

Extra fees may apply

Will there be any transportation issues that need to be handled? Please explain.

Is there going to be a hotel block for wedding guests? If so, please list hotel information and address.

Is there anything that you do NOT wish to have at your wedding that you have seen in other weddings before?

Are there additional services that will be needed by the Wedding Coordinator that you will be requesting that have not been listed?

How many bridesmaids are there (including Maid of Honor)?

First Names

How man groomsmen are there (including Best Man)?

First Names

How many flower girls?

First Names

How many ring bearers?

First Names

Names of bride's siblings who will be at the wedding

Names of groom's siblings who will be at the wedding

Are there any more people you would like involved in the wedding, and what will be their involvement?

For example, additional readings during the ceremony, grandparents to walk down the aisle, etc.

Does the bride and/or groom have their own children who will be present?

Names and ages of those children

How would you best describe your wedding? (the expected attire of wedding GUESTS)

Some brides prefer to do "formals" and or bride and groom photos before the ceremony because it allows more time to really get the images you want.

Will the bride and groom be allowed to see each other prior to the ceremony for photos?

Did you know it's customary to feed the wedding vendors? Most weddings span mealtimes, and because of this, at some point, your vendor(s) will need to eat. Would you prefer to provide meals for the wedding coordinator(s) or would you prefer for them to leave the reception to obtain a meal?

Select One:

Please include any additional information or clarification you'd like to provide about any pertaining to your wedding day here:

The Basics

The People

The Rehearsal

The Schedule Before the Ceremony

The Ceremony

The Reception

The End of the Night

The Numbers

The Logistics

Reception Meal

Final Notes