Required group information to perform activities in service to SWFHR operations.  The information provided will help us plan a successful and rewarding experience for all members of any group.

 

* Mobile Viewers: for a better view of this form, you may have to rotate your device to a wide view to see some of the fields correctly.

BEFORE YOU CLICK SUBMIT!

Once you click submit you will receive the following emails:

1. A 'confirmation' email of your entry.
2. Within 24hrs you will receive a 'decision' email to your GVA request.
   1. if 'Approved' you will see a link labeled:
            "Continue with your GVA request"
      Once you have enough information to fill out a roster of individuals you will need to click the "Continue with your GVA request" link to sign the "Statement of Understanding" and fill in the "GVA Roster".  It will help us out if you keep it updated should any changes apply as the date gets closer.  You will be able to keep going back to the roster to update it.
      
   2. if 'Adjustment Needed' is noted in your email you will need to follow the instructions provided to make the adjustments needed or you will receive a phone call.
3. After an 'Approved' response you will be emailed a link to continue with your request which includes:
   1. Signing a Statement Of Understanding (SOU) and.
   2. You will have to fill in a GVA Roster of individuals attending (this will be adaptive... meaning you will be able to update the GVA Roster multiple times).

* In the event you don't receive anything from us, please contact the GVA coordinator at volunteer@swfhr.org and reference your GVA Request#.

 

{groupName4} GVA Request Status: {status}
Requested Date:	Requested Start Time:	Total Hours:
{dateRequested6}	{startTime}	{totalHours}
POC Name:		Activities:
{pocFull}		{activities}
Date Approved	Start Time Approved	End Time Approved
{approvedDate}	{approvedStart}	{approvedEnd}
GVA Roster
{input32}

 

It shall be understood that an agreement to commence on {approvedDate} is made between {groupName4} including all individuals listed in the attached roster hereafter referred to as ("GVA", "Group"), with a point of contact who's name is {pocFull} hereafter referred to as ("POC") and South West Florida Horse Rescue, Inc. hereafter referred to as ("SWFHR"). All activities performed in service to SWFHR shall be done free of coercion and with no compensation rendered. 

SWFHR will:

1. Provide a safe environment for all individuals pertaining to the Group.
2. At a minimum ensure water is available to all members of the Group.
3. Document the activity through photographs an post to various forms of social media and internal notations.  Anyone has the right to announce that they not be photographed. 

 The Group will:

1. Attend the mandatory safety measure brief.
2. Abide by all rules voiced, listed and on SWFHR's listed general rules pamphlet. 
3. Bring their own food if needed.

 

The Group POC will sign below to attest to the terms set forth between GVA and SWFHR.

** Signature is required to continue

If for some reason you need to adjust the date of your request, you will need to contact the GVA coordinator at volunteer@swfhr.org and reference your GVA Request# {gvaRequest}.

For: {groupName4}

Visit planed for: {approvedDate}

From: {approvedStart} to {approvedEnd}

 

Please list the First & Last name of every individual in your group that will be part of your service. 

For the Age collum, you will only need to note those who are under 18.

You may add & subtract individuals at any time.