FESTIVAL BUSINESS ADDRESS:
Office: 1602 (Unit E) McDonald St. Regina Sk. S4N 2C6
INFORMATION REQUIRED FOR APPLICATION:
- Contact / Business Information
- Tax ID
- Product List / Explination
- Complete footprint requested (including hitch)
- Power Needs for vending set-up
- Photos
ADDITIONAL REQUIREMENTS IF CONTRACT IS EXTENDED (For informational purposes only)
-Proof of Liability and Auto Insurance
-Certificate of Insurance listing the festival as additionally insured (Country Thunder, LLC.)
-Proper City / RM Approved Permits / Paperwork for the event period.
Please take a moment to review pertinent rules and regulations for all vendors before continuing on to the application. If you feel you cannot commit to/comply with the following rules, please do not continue the application process.
FESTIVAL HOURS: On event days, vendors are expected to be open, staffed, and ready for business when the gates open and are required to operate continuously until close. Closing early is not permitted and if your stand is found un-staffed, it will be grounds for dismissal. As some festival gates are open until 2:00am, we allow and encourage you to stay open later than 10:00pm to serve the remaining patrons.
SASKATCHEWAN & BVJ HOURS (**Subject to change**)
Thurs. 10:00am – 10:00pm
Friday 9:00am – 10:00pm
Sat. 9:00am – 10:00pm
Sun. 9:00am – 10:00pm
ALBERTA HOURS (**Subject to change**)
Friday 2:00pm – 10:00pm
Sat. 12:00pm – 10:00pm
Sun. 12:00pm – 10:00pm
EDMONTON HOURS (**Subject to change**)
Sat. 12:00pm – 10:00pm
Sun. 12:00pm – 10:00pm
TENTING: ABSOLUTELY NO POP-UP TENTS WILL BE ALLOWED. This applies to your vending set-up, storage-area, etc. Pop-up tents present a hazard to staff, patrons and anyone at the festival as they cannot be properly secured. Any/all tents must be secured to the ground and must be made of government approved and fire rated canvas. Exceptions will not be made and you will be denied set-up/access to the festival if you do not have proper tenting arranged. Country Thunder will help facilitate tent rentals, if needed, during the contract process.
LOCATION RESPONSIBILITY: You are responsible for the cleanliness of your vending location during the festival and clean-up following the end of the festival. If your vending site is found with items or trash remaining following load-out, you be denied access to future Country Thunder Festivals and will forfeit your cleanup responsibility deposit. (See fee information for more details.)
SUBSTANCE USE POLICY (Alcohol and Drugs): Vendors are strictly prohibited from selling, distributing, possessing, or consume alcohol or illegal drugs while on duty or at the vending site at any time. This includes ALL areas within and around the vending booth space. Additionally, operating a booth while under the influence of alcohol, drugs, or any impairing substance is grounds for immediate dismissal and forfeiture of the security deposit. Compliance with this policy is mandatory to ensure a safe, professional, and family-friendly environment.
RETAIL PRICES: All prices must include sales tax and be visible at all times during business hours. You are only approved to sell the products listed within your contract. Once the festival is 60 days away, menu edits/requests may not be considered.
FEE INFORMATION
THIS IS FOR INFORMATIONAL PURPOSES ONLY, PLEASE DO NOT SEND IN ANY MONEY AT THIS TIME WITH YOUR APPLICATION.
PARTICIPATION DEPOSIT: A $500 deposit per location is required from each accepted participant. This deposit must be paid within 2 weeks of acceptance in order to secure your vending space. If payment or arrangements are not made within 2 weeks of the contract & invoice issue date, you will forfeit your spot.
VENDING FEES:
- $9.00 per square foot (standard locations)
- $15.00 per square foot (prime or corner locations)
- Existing facilities in CT-SK can be neogitated on by specific building.
*For special arrangements including additional space requirements, sponsorship, exclusivity inquiries, please contact vendors@countrythunder.com *
TENTING: If you do not have the approved tenting or other applicable structure, we will help facilitate a tent rental package for the event. (See Explination above) The packages include the following: Tent structure, full 4-wall sidewall, basic lighting and basic power. Packages begin at $600 and increase based on required tent sizing. Tents must be booked at least one month before the festival. Requests made after this deadline are not guaranteed to be fulfilled.
POWER: If you rent a tent package, basic power will already be included. If you are bringing your own vending setup or have additional power needs, the cost will be determined based on the table below:
| 110/120 Volt Connection - $250 |
220/240 Volt Connection |
| Up to 30 AMPS - $350 |
Up to 60 AMPS - $450 |
| |
70-100 AMPS - $600 |
CLEANUP/DAMAGE FEE - REFUNDABLE DEPOSIT: Once accepted, ALL vendors are required to submit a cleanup fee deposit of $500 for each vending location. Each vendor must clean up their assigned area, and remove ALL garbage, cardboard, recyclables etc. from their space. Damage to the area such as dumping grease or other materials on grounds will result in a forfeited cleanup fee. The festival will inspect each area 2 days after the festival to sign off on the area. If the vendor left the area clean and undamaged, they will receive an electronic funds transfer for the deposit.