FESTIVAL BUSINESS ADDRESS: 730 Gallatin Pike North, Madison, TN 37115
INFORMATION REQUIRED FOR APPLICATION:
- Contact/Business Information -Tax ID - Concession stand Name/Menu/Product List
- Complete footprint requested (including hitch) - Power Needs for vending set-up
- Photos (Required)
ADDITIONAL REQUIREMENTS IF/WHEN CONTRACT IS EXTENDED (For informational purposes only)
- Proof of Liability and Auto Insurance
- Certificate of Insurance listing Country Thunder Holdings, LLC as additionally insured.
- Proper County Approved Temporary Health Permit/ Paperwork for the event period.
Please take a moment to review pertinent rules and regulations for all vendors before continuing on to the application. If you feel you cannot commit to/comply with the following rules, please do not continue the application process.
FESTIVAL HOURS: On event days, vendors are expected to be open, staffed and ready for business when the gates open and are required to operate continuously until 11:00pm. Closing early is not permitted and if your stand is found un-staffed, it will be grounds for dismissal. As the festival gates are open until 2:00am, we allow and encourage you to stay open later than 11:00pm to serve the remaining patrons.
REQUIRED HOURS (Subject to change)
Thurs. 2:00pm – 11:00pm (If applicable)
Friday 1:00pm – 11:30pm
Sat. 1:00pm – 11:30pm
Sun. 1:00pm – 11:00pm
TENTING: ABSOLUTELY NO POP-UP TENTS WILL BE ALLOWED. This applies to your vending set-up, prep-area, etc. Pop-up tents present a hazard to staff, patrons and anyone at the festival as they cannot be properly secured. Exceptions cannot be made and you will be denied set-up/access to the festival if you do not have proper tenting arranged. Any / All tents must be secured to the ground and must be made up of government approved and fire rated canvas and approved by the local Health region. Country Thunder will help facilitate tent rentals, if needed, during the contract process.
LOCATION RESPONSIBILITY: You are responsible for the cleanliness of your vending location during the festival and clean-up following the end of the festival. If your vending site is found with items or trash remaining following load-out, you run the risk of not being accepted back to any other Country Thunder Festivals. (Putting your trash beside the closest garbage can is not acceptable, Please use the Supplied Dumpsters and grease bins.) You must provide a fire extingusher for each concession site.
ALCOHOL: Vendors are not allowed to sell, give away or consume alcoholic beverages while "on the clock." NO alcohol is permitted at vending site at any time. Operating your booth space while consuming alcohol, or while intoxicated is grounds for immediate dismissal and security deposit forfeiture.
MENU BOARDS/PRICES: All prices must include sales tax and be visible at all times during business hours. You are only approved to sell the products listed within your contract. Once the festival is 60 days away, menu edits/requests cannot not be considered.
F&B SALES: At the festival, all food and beverage sales can potentially be purchased through the following: food and beverage tickets, cashless payment, and on-site credit card acceptance platforms. NO CASH SALES ARE ALLOWED! ACCEPTANCE OF CASH TIPS is allowed. Sales counts will occur with the F&B Manager each morning (and a final count and Credit Card settlement on Sunday night), with the pay-out occurring at the end of the event on Sunday night.
PARTICIPATION FEES:
THIS IS FOR INFORMATIONAL PURPOSES ONLY, PLEASE DO NOT SEND IN ANY MONEY AT THIS TIME WITH YOUR APPLICATION.
PARTICIPATION FEES: (based on a maximum of 30' frontage) $1200 + 25% commission of sales due to Country Thunder (The % can be reduced to 23% if a $25 Value meal (Main side & beverage) or a $5 or $10 Main is part of your menu). This fee includes your vending space and power (Maximum of 50amps 220V) for your vending unit.(additional frontage and or power can be purchased) (Tax is not included in this price)
Also manditory (If you want to reduce the Comission percentage) ..... Vendor must provide a $25.00 value meal which includes a main, side and a drink, or a $5 or $10 main as a part of your menu.
Additional (Up t 2 squares per unit can be rented) for $50 per unit. (as supplies last)
(*For additional Frontage, power or special arrangements including exclusivity inquiries, please contact Ken Taylor at vendors@countrythunder.com or 615-970-8509)
ADDITIONAL POWER: If you have additional power needs (ex. stock trailer) applicable power charges will apply depending on the amount requested.
220/240 Volt Connection
Up to 60 AMPS - $150 Up to 80 AMPS - $300. 100 AMPS - $450-$600
PARTICIPATION DEPOSIT: $250 / Location. Once accepted every participant is required to submit a participation deposit of $250 for each vending location. The deposit is requierd to be paid within 2 weeks of being accepted in order to secure your vending space. If Payment or arrangements have not been made within 2 weeks of the contract & invoice issue date you will loose your spot.