FESTIVAL BUSINESS ADDRESS: 730 Gallatin Pike North, Madison, TN 37115
INFORMATION REQUIRED FOR APPLICATION:
- Contact/Business Information - Tax ID - Product List / Explination
- Complete footprint requested (including hitch) - Power Needs for vending set-up
- Photos (Required)
ADDITIONAL REQUIREMENTS IF/WHEN CONTRACT IS EXTENDED (For informational purposes only)
- Proof of Liability and Auto Insurance
- Certificate of Insurance listing Country Thunder Holdings, LLC as additionally insured.
- Any required County Permits necessary for the event period.
Please take a moment to review pertinent rules and regulations for all vendors before continuing on to the application. If you feel you cannot commit to/comply with the following rules, please do not continue the application process.
FESTIVAL HOURS: On event days, vendors are expected to be open, staffed and ready for business when the gates open and are required to operate continuously until 10:30pm. Closing early is not permitted and if your stand is found un-staffed, it will be grounds for dismissal. As the festival gates are open until 2:00am, we allow and encourage you to stay open later than 10:30pm to serve the remaining patrons.
REQUIRED HOURS (Subject to change)
Thurs. 2:00pm – 10:30pm (if applicable)
Friday 1:00pm – 10:30pm
Sat. 1:00pm – 10:30pm
Sun. 1:00pm – 10:30pm
TENTS: ABSOLUTELY NO POP-UP TENTS WILL BE ALLOWED. This applies to your vending set-up, storage-area, etc. Pop-up tents present a hazard to staff, patrons and anyone at the festival as they cannot be properly secured. Any/All tents must be secured to the ground and Must be made up of Government approved and Fire Rated canvas. Exceptions will not be made and you will be denied set-up/access to the festival if you do not have proper tenting arranged. Country Thunder will help facilitate tent rentals, if needed, during the contract process.
LOCATION RESPONSIBILITY: You are responsible for the cleanliness of your vending location during the festival and clean-up following the end of the festival. If your vending site is found with items or trash remaining following load-out, you will be denied acces to any other Country Thunder Festivals.
ALCOHOL: Vendors are not allowed to sell, give away or consume alcoholic beverages while "on the clock." NO alcohol is permitted at vending site at any time. Operating your booth space while consuming alcohol, or while intoxicated is grounds for immediate dismissal and security deposit forfeiture.
RETAIL PRICES: All prices must include sales tax and be visible at all times during business hours. You are only approved to sell the products listed within your contract. Once the festival is 60 days away, menu edits/requests may not be considered.
FEE INFORMATION
THIS IS FOR INFORMATIONAL PURPOSES ONLY, DO NOT SEND IN ANY MONEY AT THIS TIME WITH YOUR APPLICATION.
PARTICIPATION FEES: $7/Square Foot OR $12.00/Square Foot for prime or corner locations.
(For special arrangements including sponsorship or exclusivity inquiries, please contact Ken Taylor at vendors@countrythunder.com or (615).970-8509
TENTING: If you do not have the approved tenting or other applicable structure, we will help facilitate a tent rental package for the event. (See Explination above) The packages include the following: Tent structure, full 4-wall sidewall, basic lighting and basic power. Packages begin at $600 and increase based on required tent sizing.
POWER: If you rent a tent package, basic power will already be included. If you are bringing your own vending setup or have additional power needs, the cost will be determined based on the table below:
| 110/120 Volt Connection |
220/240 Volt Connection |
| Up To 20 AMPS - $250 |
Up to 60 AMPS - $300 |
| 30 AMPS (3 Conductor twist) - $300 |
60-100 AMPS - $550 |