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Hi there, please fill out and submit this Canada Soccer Club Licence Governance form.
27
Questions
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1
Club
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2
Name of Club representative
First Name
Last Name
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3
What level of Canada Soccer Club Licence is your organization applying for?
Quality Soccer Provider
PTSO Level 1
PTSO Level 2
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4
Is the organization a legal entity?
YES
NO
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5
Is your organization compliant with all applicable requirements of governments and regulatory bodies within whose jurisdiction you operate?
1) Is a member in good standing, 2) Is compliant with by-laws, policies & directives of its governing organization(s), 3) Registers all participants with its governing organization(s) & 4) Does not interact with non-members unless approved by governing organization(s)
YES
NO
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6
Please explain
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Ok
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7
Does your organization hold an Annual General Meeting?
YES
NO
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8
Does your organization have a Board of Directors that is responsible for the affairs of the organization?
YES
NO
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9
The Board of Directors:
These are actionable criteria
Is no larger than the optimal size (8-12 directors)
Is comprised of individuals who do not hold simultaneously a position of director, employee, or contractor of another organization with which the organization has an ongoing relationship
Has completed Respect in the Workplace training
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10
The Board of Directors has the following (not for profit organizations only)
These are actionable criteria
Director recruitment policies and processes
The requisite competencies and knowledge to carry out its government functions
A composition that reflects diversity
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11
Does the organization utilize board committees including standing committees for audit/finance and nominations (not for profit organizations only)?
This is an actionable criterion
YES
NO
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12
Does the organization have clear lines of accountability for the board and management, in which the board (together with its standing committees) is responsible solely for the governing of the organization and management is responsible for administering programs, program structures, services, human resources, and day-to-day operations including finances
his is an actionable criterion
YES
NO
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13
If answered yes, please upload any documents demonstrating the existing roles & responsibilities of the board and staff
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14
Does the Board of Directors select, compensate, and provide oversight of the organization's Administrative Lead?
YES
NO
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15
Does the Board of Directors adopt and utilize a Strategic Plan as the basis of its decision making?
This is an actionable criterion
YES
NO
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16
Does the Board of Directors approve an annual operating plan and budget, prepared by the Executive/Director, based on the Strategic Plan?
It is required that the Board of Directors approve an annual operating plan and budget at the time of application. Preparation of the annual operating plan and budget by the Administrative Lead and alignment to the Strategic Plan are actionable criteria.
Board of Directors approves an annual Operating Plan
Annual Operating Plan is prepared by the Executive/Director
Annual Operating Plan is based on and aligned to the Strategic Plan
Board of Directors approves an annual operating budget
Annual Budget is prepared by the Executive/Director
Annual Budget is based on and aligned to the Strategic Plan
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17
Does the organization have policies and processes for the administration of discipline misconduct?
This is an actionable criterion
YES
NO
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18
Does the organization have policies and processes for the administration of appeals and dispute resolution?
This is an actionable criterion
YES
NO
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19
Are the processes for the administration of discipline, appeals and dispute resolution, and ethical violations independent of the Board of Directors (NFP only)?
This is an actionable criterion
YES
NO
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20
Letters of Incorporation
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21
Confirmation of Joint Stocks
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22
By-Laws
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23
AGM Minutes
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24
Vision, Mission, Values
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25
Strategic Plan
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26
Discipline Policy and Processes
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27
Appeals and Dispute Resolution Policy and Processes
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