Please view each position and committee, inital as proof to show your acceptance of potential duties, and then complete the rest of the application.
The President must be an elected member of the Board and is elected by a majority of a sitting board to a one-year term. The president can serve no more than two consecutive terms. His/her responsibilities include:
1. Preparing for and convening regularly scheduled meetings of the board including the setting of an agenda for each meeting and ensuring that all board members are given advance notice of the date, time and place for each meeting.
2. Appointing members of the board to serve on standing and ad-hoc committees and appointing one board member to serve as chair for each committee.
3. Ensuring that policies governing American welding academy’s programs and services, personnel, fiscal management and any other required policies are reviewed and approved by the board annually.
4. Ensures the development and periodic review of a strategic plan to guide the work of American welding academy and to ensure that American welding academy’s work is mission driven.
5. Chairing the Executive Committee which shall be composed of the president, vice president, treasurer, secretary, and immediate past president.
6. Meeting with the CEO on a regularly scheduled basis and when the CEO requests a meeting.
7. Initiating and overseeing a board involved annual CEO performance evaluation which shall encompass and evaluation of the extent to which the organizations goals are being achieved.
8. Playing an active role in planning fundraising activities and other planned American welding academy events.
The Vice President must be an elected member of the Board and is elected by a majority of a sitting board to a one-year term. His/her responsibilities include:
1. Serving in the absence of the president and fulfilling the role and responsibilities of the president for the duration of that absence or until a new president is elected.
2. Serving as a member of the executive committee.
3. Serving as chair of the nominating committee and overseeing efforts to recruit qualified candidates to serve on the board including the identification of candidates to complete unexpired terms of board members who do not complete full terms.
4. Serving as a member of the finance committee.
5. Playing an active role in planning fundraising activities and other planned American welding academy events.
The Secretary must be an elected member of the Board and is elected by a majority of a sitting board to a one-year term. His/her responsibilities include:
1. Ensuring that Articles of Incorporation, By-Laws, related corporate records and correspondence are safely kept and reviewed annually. The Secretary will advise the board if the Articles of Incorporation and/or By-Laws require revision.
2. Keeping accurate minutes of board meetings and ensuring that minutes of committee meetings are kept with board minutes and are accessible to all board members (minutes of meetings may be recorded by staff subject to review and approval by the secretary).
3. Ensuring timely dissemination of board meeting minutes to all board members.
4. Serving as chair of one of the board’s standing committees.
The Treasurer must be an elected member of the Board and is elected by a majority of a sitting board to a one-year term. His/her responsibilities include:
1. Chairing the finance committee which shall be comprised of no fewer than three (3) elected board members.
2. Developing, in collaboration with the CEO and persons responsible for fiscal management, written policies that will govern the fiscal management of the corporation in compliance with applicable federal and state laws and present these policies to the full board for approval; and ensure that fiscal management policies are reviewed annually and revised as necessary.
3. Ensuring, in collaboration with the CEO, the development of an annual operating budget that provides a reliable forecast of revenue and expense. The annual budget shall be submitted to the full board for approval during the last scheduled board meeting of the fiscal year.
4. Ensuring the preparation of quarterly financial reports that include an updated balance sheet and accurate recording of income and expense and presenting these reports and a written treasurer’s report to the full board during the first regularly scheduled board meeting following the end of each calendar quarter.
5. Commissioning, in collaboration with the CEO, an annual audit or formal year end closing report that meets federal and state requirements for 501 (c) (3) corporations, and presenting findings to the full board within 120 days following the end of the fiscal year.
The Executive Committee is comprised of the president, vice president, secretary, treasurer and immediate past president. The Executive Committee’s responsibilities include:
1. Exclusive of the role, duties and responsibilities of the CEO, the Executive Committee may take actions to implement decisions made by the board and/or conduct other essential business between regularly scheduled board meetings.
2. Take the lead in a board involved annual evaluation of the CEO’s performance.
3. Periodically initiate strategic planning and plan reviews including periodic review of American welding academy’s mission and goals to ensure that they are responsive to the needs of clients served by American welding academy.
4. Complete an annual review of personnel policies and the employee handbook recommending changes if needed to the full board for approval.
5. Ensure that American welding academy has adequate insurance coverage to protect corporate assets, employees and directors.
The Program, Policy and Advocacy Committee shall be chaired by the board president and shall have no fewer than four (4) board members. The Committee will:
1. Identify all program, personnel, property and fiscal management issues that must be governed by board approved policies and ensure that responsibility for policy development and review is assigned to the appropriate standing committee; and ensure that all policies are reviewed and approved by the board annually.
2. Monitor the implementation of strategic plans to ensure that actions required of both the board and the staff are implemented in a timely manner, and to evaluate progress toward goal attainment.
3. In collaboration with the CEO, provide regular updates on strategic plan implementation and progress toward goal attainment.
4. In collaboration with the CEO, staff and clients, develop an advocacy agenda identifying policy objectives, needed changes in state and local laws, regulations and policies, and advocacy strategies that include clients, staff, the board and other advocacy partners.
The Finance Committee is chaired by the board treasurer and shall have no fewer than three (3) board members. The Committee will:
1. Meet once in each calendar quarter to review the corporation’s finances and to ensure that income and expenses are in line with a board approved annual operating budget.
2. Work with the treasurer and CEO to develop and recommend full board approval for an annual operating budget.
3. Complete an annual review of fiscal management policies and practices recommending necessary changes to the full board.
4. Work in collaboration with the CEO to develop fiscal management policies and guidelines which include: a) the development of an annual operating budget; b) procedures for accounting and establishment of internal controls; c) requirements for an annual audit or formal year end closing report; and d) investment of assets.
5. Complete an annual review of fiscal management policies and practices and recommend changes to the full board if needed.
6. Meet with the auditor or qualified independent accountant to review the annual audit or formal year end closing report prior to submission to the board for approval.
7. Ensure the timely filing of federal and state tax returns and related reports required by YOUR STATE law.
8. Complete an annual review of employee salaries, wages and benefits to determine that they are competitive and appropriate to meet the needs of the staff.
The Public Relations and Resource Development Committee is chaired by a member of the board appointed by the president and may serve as chair for as long as/he or she is a member of the board. The committee shall have no fewer than four (4) members. In collaboration with the CEO staff and clients, and consistent with the public relations and resource development goals identified in the strategic plan, the Public Relations and Resource Development Committee will:
1. Work with the CEO to identify financial and other material resources needed to ensure the success of MFYC and to create a fund development plan with targeted goals, objectives and action plan for the year.
2. Plan at a minimum, one special event annually that will have both fundraising and public education to the needs of former and transitioning foster youth as its objective.
3. Provide support for CEO and staff efforts to obtain foundation and corporate grants by: a) helping to identify potential funders; b) editing grant applications; and c) writing or finding others to write letters of support.
4. Assist the CEO and staff in developing a “donor family” database that can be used for fund raising activities and to inform American welding academy supporters about the American welding academy’s activities and accomplishments.
The Nominations and Board Development Committee shall be chaired by the board vice president and shall have no fewer than three (3) board members. Consistent with the board development goals identified in the strategic plan and policies governing board development, the Committee will:
1. Complete an annual review of the corporation’s by-laws, board development policies and procedures, the Board of Directors Handbook and the board orientation policy and procedures and make recommendations to the board for changes/amendments if needed.
2. Initiate a board evaluation (individual board member self-evaluation) annually to include a global assessment of skills, competencies and the extent to which the board is representative of the needs and interests of the clients served by American welding academy.
3. On an ongoing basis, solicit nominations from board members for candidates to replace board members as their terms end and to fill any unexpired terms of board members who leave the board before completing their term.
4. Thoroughly vet candidates for board membership including the review of nominations and candidate resumes, conducting interviews, identifying the skills and competencies they can bring to the board and making recommendations to the full board.
5. At the last regularly scheduled board meeting in a calendar year, present a slate of officers who will serve during the following year (During the meeting when the slate of officers is offered, the president will call for other nominations from the floor).