ADM: Room Booking 2.0 Logo

  • Space Booking Request

    Find a space to host your activities at the Students' Union or university!

  • Booking Details

  • It is advised that you have all information ready related to your booking request, and for any external speakers who may be attending, as this form cannot be saved before submission.

    If you have an external speaker attending your event, you will be required to complete the external speaker request form within this form. If you already have submitted a space booking request and wish to add an external speaker to it, please be sure to fill out the separate external speaker request form. 

  • BE AWARE: Societies must use their official society email for all communications. Only a society committee member may request to book space.

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  • External Speaker Request Form

    Both your external speaker AND your space booking must be confirmed before you can advertise either.

  • This section of the form is all for approved student groups (e.g. Societies) and Elected Officers who have an external guest speaking at their event. The form must be completed by the event organiser and submitted no less than 14 days in advance of the event.

     

    An external speaker is defined as any person who is not currently enrolled as a Leeds Beckett student or who is not currently employed as a Leeds Beckett University staff member. If your speaker is a currently enrolled student or is a staff member such as a lecturer, please hit the "Back" button and select "No" for the last question.



  • Speaker Details

  • External Speaker Agreement / Terms & Conditions

  • No event involving any external speakers may be publicised until the speaker has been cleared through the appropriate procedures.  You will be notified if your speaker request has been approved.

    As the event organiser, it is your responsibility to inform your external speaker of the External Speaker Agreement.

    The Students' Union reserves the right to cancel or prohibit any event with an external speaker if the procedures are not followed in accordance with the external guest speaker procedure below:

  • Leeds Beckett Students’ Union (LBSU) supports the culture of academic freedom on campus and encourages open debate towards the development of students’ ideas and understanding. 

    LBSU has a responsibility to ensure the safety and welfare of students and the general public. All events organised by student groups intend to balance freedom of expression with freedom from harm and prevent speakers who incite hatred, violence or law breaking.

    By attending an LBSU event your group and your external speaker agree to abide by the Union’s policies and regulations, the legislation that protect individuals and groups from intimidation, discrimination and harassment and to be respectful of the beliefs and opinions of others.

    In particular:

    • It is not permitted to encourage, glorify or promote any acts of terrorism including individuals, groups or organisations that support such acts.
    • It is not permitted to incite hatred, violence or call for the breaking of the law.
    • It is not permitted to spread hatred and intolerance or promote disruption of social and community harmony.
    • Care must be taken not to insult other faiths or groups.
    • It is not permitted to raise funds for any external organisation or cause without express permission of Leeds Beckett Students’ Union.
    • Any instructions from event organisers, LBSU staff or University security must be followed.
    • Any breach of LBSU's policies may result in disciplinary or further action being taken. This may restrict the ability of student groups to organise future activities and events.

    LBSU reserves the right to contact the external speaker directly for the purpose of sending a copy of the agreement details.     

     

     

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  • Space Booking Details




  • Be Aware: All space booking requests now require a risk assessment. If you are unable to submit a risk assessment at this time due to the nature of your activity, please make note that you can email it at a later date to su-helpdesk@leedsbeckett.ac.uk; the latest you can submit a risk assessment is 5 days prior to your requested date. Failure to submit a risk assessment will result in the cancellation of your provisional booking.

     

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  • Risk Assessment

  • Step 1- Think about the activity and decide what the significant hazards are, using the table below as a guide

    Step 2- What is the likelihood of risk of injury or harm from your identified hazard? You can rate this as highley unlikely, unlikely, or likely.

    Step 3- What is the potential severity of harm from your identified hazard? You can rate this as slightly harmful, harmful, or extremley harmful.

    Step 4- Using the chart, find the risk rating.

    Step 5- When you have identified the hazards, complete the form about who is at risk, the risk rating, what you are doing to control those hazards, and who is responsible

     

  • Risk Rating Chart

     

     

  • Distributing food without allergen information can be dangerous and, in some cases, life threatening. You must declare if you are providing any food and label all food with a description and clearly label any ingredients that are allergens.

     

    You must also note any food that will require heating or chilling.

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