Community Centre Booking Form

Community Centre Booking Form

CKS / Hospital Road / Strathroy / West End
Terms and Conditions

Applicants are advised to read carefully the Community Centre Terms and Conditions before completing and submitting a Booking Form.

Any questions or queries should be emailed to:

fodccommunitycentres@fermanaghomagh.com

For further information, please visit FODC Community Centres
2024-25 Hire Charges (Price Per Hour)

Community / Voluntary

Main Hall - £11.00

Large Meeting Room - £8.50

Small Meeting Room - £7.00

Private / Income Generating

Main Hall - £18.00

Large Meeting Room - £13.50

Small Meeting Room - £11.50

Statutory / Externally Funded

Main Hall - £24.50

Large Meeting Room - £18.50

Small Meeting Room - £15.50
Applicant Details
Contact Name*
Telephone Number*
Email*
example@example.com
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Name of Organisation (if applicable)
Organisation Telephone Number (if applicable)
Booking Details
Community Centre Required*
Start Date and Time*

DayMonthYear
HourMinutesAM/PM Option
End Date and Time*

DayMonthYear
HourMinutesAM/PM Option
Room/s Requested *
For example; Main Hall, Large Meeting Room, Small Meeting Room etc.
Nature of Booking: *
* Please note that you may be required to provide public liability or other insurance cover depending on the nature of the proposed activities.
Set Up Requirements: *
Refreshments

Tea, coffee and biscutis are available, on order. If required, please indicate below the number of people that need catered for.
Tea and Coffee - £1 per person
Number of People
Tea and Coffee with biscuits - £1.50 per person
Number of People
Payment Type - please select your payment method*

Pay as you use (in cash / cheque at the centre)Monthly Invoice (sent via email)Internal Transfer (FODC only - specify cost code below)
Internal Transfer - Cost Code
Bouncy Castles / Inflatables

A copy of £10 million public liability insurance from the provider must be submitted to FODC (attach in Documents section). Bouncy Castle usage must be fully supervised by the applicant at all times
Please confirm if you plan to have a Bouncy Castle / Inflatables or similar as part of your booking:

YesNo
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Facilitator Information
Contact Details

Contact Details must be provided for the person delivering / facilitating the programme or session, if they differ from Applicant Details
Facilitator Contact Name
Telephone Number
Appropriately Qualified

Facilitators must be appropriately trained and qualified to instruct / coach / facilitate the programme, activity, session they are delivering.
Please confirm the facilitator is appropriately trained and qualified to instruct / coach / facilitate the programme / activity / session / class they are delivering

YesNoN/A
Community Facilities Facebook Page
For the latest information on Community Centres, please like and follow Community Facilities Facebook Page
If you would like your programme / activity / session / class etc., to posted on the Community Facilities Facebook Page please attach a poster, flyer, graphic or similar

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Risk Assessment

Hirers must carry out a risk assessment appropriate to the booking, programme, activity, session etc., and specific to the centre and room booked. If a risk assessment template is required, please contact a member of the Community Facilities Team: fodccommunitycentres@fermanaghomagh.com
Please confirm that an appropriate risk assessment will be / has been carried out for the programme / activity / session they are delivering, specific to the centre and room booked.*

YesNoN/A
Public Liability Insurance

Hirers must submit a copy of their public liability insurance, dependent on the nature of activities.
Low Hazard - minimum of £1,000,000 - £2,000,000 - must be provided for meeting room hire, community/volunteer group activities etc.

Medium Risk - minimum of £5,000,000 - must be provided for physical activity and activities involving hot food.

High Hazard - minimum of £10,000,000 - must be provided for bouncy castles / inflatables / trampolines and contact sports / dangerous activities.
Please submit a copy of your Public Liability Insurance

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If applicable, please submit a copy of £10 million public liability insurance from the Bouncy Castle provider

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Safeguarding
1. Are you representing an organisation that works with children, young people or adults at risk of harm?*

Yes (if yes, please answer questions 2-11.No (if no, please proceed to the Declaration section)
2. Does your organisation have a written policy that demonstrates the organisation’s commitment to safeguarding children, young people or adults at risk of harm, and is it is available to all stakeholders (such as parents / carers, volunteers, etc.,)?

Yes (if yes, go to question 4)No (if no, go to question 3)
3. Your organisation agrees to abide by the Council's Child and Adult Safeguarding Policies and Codes of Practice (link below)

YesNo
FODC Safeguarding Policies
4. Does your organisation consistently apply a thorough and clearly defined method of recruiting staff and volunteers in line with legislative requirements and best practice (such as AccessNI checks)?

YesNo
5. Does your organisation have procedures in place for the effective management, induction, support, supervision, and relevant skills/safeguarding training of staff and volunteers?

YesNo
6. Has your organisation clearly defined procedures for raising awarenessof, responding to, recording and reporting concerns about actual or suspectedincidents of abuse or harm? For example, Designated Safeguarding Officers/Leaders, a procedure to deal with concerns or incidents, how to assess concerns or incidents, confidential records of concerns / incidents.

YesNo
7. Does your organisation have a written Code of Conduct/Behaviour which outlines the behaviour expected of all involved in the organisation? For example, guidelines on how to safely lead activities for children, young people and adults at risk of harm

YesNo
8. Has your organisation processes in place to share relevant information appropriately and safely with parents, carers, children, young people, staff, volunteers, and other agencies, including information on who the designated safeguarding officer/leader is and how to contact them? For example, data protected emergency contact information, confidential communication forums, etc.

YesNo
9. Does your organisation adhere to guidelines that ensure the general safety and effective management of activities? For example, ensuring participants depart an activity with a permitted adult and there is a recommended number of leaders in relation to the number of participants.

YesNo
10. I understand the organisation I am applying on behalf of is responsiblefor implementing safeguarding standards to ensure the safety of children, youngpeople and adults at risk of harm. .

YesNo
11. If you have answered ‘No’ to any of these questions, please provide more details in the comments box below. If your organisation’s safeguarding policy and procedures are not currently in place, these should be in place within two months of the block booking. For single / one off events we would expect organisations to be able to answer yes to the above questions.
Declaration
Applicant agrees to observe the Terms and Conditions of Hire as laid down by Fermanagh and Omagh District Council.*

YesNo
Data Protection

In accordance with the Data Protection Act (as amended from time to time), Fermanagh and Omagh District Council has a duty to protect any information we hold on you. The information you provide on this form will only be used for the purpose booking use of a community centre and will not be shared with any third party unless law or regulation compels such a disclosure. For further information on how we hold your information, please visit the Privacy section on the Council website
Should be Empty:

Community Centre Booking Form

Applicant Details

Booking Details

Bouncy Castles / Inflatables

Facilitator Information

Community Facilities Facebook Page

Risk Assessment

Public Liability Insurance

Safeguarding

Declaration