UC Blue Ash College Event Services Form

UC Blue Ash College Event Services Form
Please use this form to set up all the resources and services you need for your events. Some of these fields are optional, and you only need to fill in the details relevant to your request.

Before completing this form, you must reserve a room via UC's 25Live system. If you need help determining whether you're planning a meeting or an event, please review the UC Blue Ash processes and procedures for events and meetings.

Feel free to call 513-558-7703 with any questions or concerns.
Contact Information
Your Name*

First NameLast Name
Email Address*
example@example.com
Phone Number*
ex: (513) 555-5555
What is your current status at UC?*

StudentFaculty/Staff/AdminAlumnusNon-University Organization
Event Information
Name of Event*
Location of Event*
Please provide both the room.
25Live Reservation Number
Date of Event*

MonthDayYear
Start Time*

Hour Minutes

AM/PM Option
End Time*

Hour Minutes

AM/PM Option
Setup Time*
Please be as specific as possible.
Estimated Attendance*
Sponsoring Department or Organization*
Event Recurrences
If you have additional events that require the same level of set up, or are simply recurrences of the same event, please use the following optional fields to provide details. Please be as specific as possible.
Additional Event Dates and/or Times
Dates, times, locations, etc.
Event Catering
Specify any special setup, catering or technology support that you'll need for this event. The Events Department coordinates services with the various departments that provide them.

Many resources are restricted to certain rooms or locations.
What are your event setup needs? (mark all that apply)*

TablesChairsTrash ContainersSecurity ServicesAdditional PowerHousekeepingRoom SetupLayout ChangeOther
If you will need tables, chairs or other facility resources, please provide specific details.
Please list specific numbers (i.e. 25 chairs, 2 tables, 1 trash can, etc.)
Will there be food or beverages at your event?*

YesNo
Will alcohol be provided to guests?*

YesNo
If applicable, you may upload diagrams for room setup:

Cancelof
Technology Setup
Audio Equipment Needs

If you need a location that must have certain resources, like microphones or a lectern, you must choose an appropriate location from the room index, or let the Events Department choose the space for you as certain spaces have their own audio capabilties.
- Podium Microphone: (1) available in Muntz 119 and (1) in Walters 100
- Lavaliere: (4) available in Muntz 119, (1) in Muntz 154 and (1) in Muntz 170
- Wired Microphone: (5) available in Muntz 119
- Wireless Headheld Microphone: (2) available in Muntz 119
Only certain spaces have audio capabilities. Mark which audio you'll need for your event, and we'll make every effort to provide the equipment. (mark all that apply):*

Podium Microphone: (1) Muntz 119 or (1) Walters 100Lavaliere: (4) Muntz 119, (1) Muntz 154 or (1) Muntz 170Wired Microphone: (5) Muntz 119Wireless Handheld Microphone: (2) Muntz 119NoneOther
Please detail any specific technology needs or services for your event below and we'll make every effort to provide the equipment.*
Accessible Accommodations
Depending on the nature of your event, UC Blue Ash may be able to provide support for user accessibility. Will you be needing special accommodations for your event? (mark all that apply)*

Ramp AccessASL InterpreterCaptioned VideoCaptioned LectureNone
Will your event have a lecture component? If so, UC Blue Ash asks that you take steps to make your presentation accessible.*

I will caption my videos and place alternate text on all images.My event has no lecture component.
Additional College Services Forms
In preparation for your event, please review the other services that UC Blue Ash offers.
Will you need Student Ambassadors at your event?*

Yes. Please fill out a Student Ambassador Request Form.

No
Will you need design or print services for your event?*

Yes. Please fill out a Communications Request Form.

No
Will you need accessibility assistance at your event?*

Yes. Please complete an Accessibility Assistance Form.

No
Office Entry
Revision/Modification Details

Include revision notes and version information in this section.
Revision Details
Include changes that have been made since submitted
Should be Empty:

UC Blue Ash College Event Services Form

Contact Information

Event Information

Event Recurrences

Event Catering

Technology Setup

Audio Equipment Needs

Accessible Accommodations

Additional College Services Forms

Revision/Modification Details