Immerse Volunteer Team Code of Conduct and Ethics Articles
The articles below (1-7) are created as a standard protocol for both the code of conduct and the code of ethics for those who are considered to be The Immerse Conference Volunteer. From the following articles you agree to:
Article 1: Communication
• Communicate clearly and professionally when communicating on behalf of The Immerse Conference or while using an Immerse Email or social media platform. (All emails are stored and can be accessed by Immerse Administration at any time without written or verbal notice) • No profanity or provocative language. This includes, but is not limited to, inappropriate joking, horse play, name calling or bullying. (This includes personal social media platforms).
Article 2: Alcohol, Tobacco, and Drug Use • Abstain from the public or private use of all alcohol, tobacco and drugs while employed or volunteering for The Immerse Volunteer Team. Article 3: Social Media • No negative/argumentative posts on social media. Social media may not be used as a venting outlet or platform for gossip. This includes, but is not limited to, posting, liking or commenting on inappropriate photos comments or shared content. Ex. Provocative content, political content, nudity, or offensive language
Article 4: Photos, Videos and Conference Content and Media
• Use of Immerse media without expressed consent is prohibited. This includes, but is not limited to, photography/videography as well as conference media such as: graphics, promotional videos/photos, and/or music without written permission from Christopher Holman, Adam Bullard or Joshua Cantrell.
Article 5: Legal Liability
• “The Immerse Conference” is not an entity of itself but an event conducted by a separate entity.
• The Immerse Conference is an event existing under The Banner Church and legally operates under its covering. Therefore, all liquid funds and assets belong to The Banner Church, which as an entity controls the appropriation of funds and/or assets to be used for the benefit of the conference.
Article 6: Use of Finances, Reimbursements and Assets
• Written approval is required prior to any and all use of Immerse Funds. Written approval is required from Christopher Holman, Adam Bullard or Joshua Cantrell.
• Written approval is required prior to any and all uses of the organization’s debit cards. Written approval is required from Christopher Holman, Adam Bullard or Joshua Cantrell.
• All transactions must be recorded with a printed or written receipt. A receipt must contain a timestamp, date, and itemized list of purchases. In place of a receipt, a detailed credit card statement, time stamped and dated, can be provided and reviewed for approval.
• All Reimbursements must be submitted within 90 days of the purchase with a receipt as proof of transaction. Approval must be granted before any products or services are purchased on behalf of Immerse. The full amount including taxes or transactions fees will be reimbursed in a timely manner.
• All purchases made without permission or prior approvals are subject to review for reimbursement approval by Christopher Holman, Adam Bullard, or Joshua Cantrell. There is no guarantee a reimbursement will be made when there has not been prior approval or permission given. This is a case by case basis and will be reviewed for approval in a timely manner.
Article 7: Right to Withdraw
• Failure to sign The Immerse Conference Volunteer Team Code of Conduct and Ethics will render member ineligible to serve on The Immerse Volunteer Team.
• By not signing, the member has acknowledged their right to withdrawal and is dismissed from The Immerse Volunteer Team.
• Any member may withdraw from the Immerse Volunteer Team at any time. Resignation must be submitted in written form and presented to Christopher Holman, Adam Bullard, or Joshua Cantrell.
End of Articles.
Disclosure and Signature
By signing this document, you agree to all Articles 1-7 written in The Immerse Conference Code of Conduct and Ethics. This disclosure will act as a standard protocol for all Immerse Conference Volunteer Team Members. Dishonoring these requests could result in dismissal from the Volunteer Team.
Protocol for Failure to Adhere to Code of Conduct and Ethics: ·
Failure to adhere to any of the Articles 1-7 will result in an ethics review. The breach of the article is to be presented before the Core Team in its entirety and the consequence/s are to be decided by a majority vote.
In the event that a member of the Core Team cannot be present for the ethics review a written vote will be accepted with the acknowledgement that extenuating circumstances hindered their presence. The absent member must be fully and adequately informed of the circumstances of the breach of the article before being allowed to submit a written vote.
In the event that a written vote cannot be provided, and the Core Team member cannot be present for the meeting, the majority vote will hold so long as two-thirds of the members are present and voting.
The Immerse Conference Volunteer Team Code of Conduct and Ethics are effective beginning the date of this article’s signature acknowledged by the signee. It will remain in effect until completion of the fourth Installment of The Immerse Conference/ or one year from its signing date.