ACE Group Reimbursements

ACE Group Reimbursements
Group Treasurer, it is your responsibility to complete this form and attach all receipts for your group. Failure to fully complete this reimbursement form will delay the receipt of reimbursements. Please note, it will take 2-4 weeks to receive your reimbursements. If there are questions regarding your submitted expenses or reimbursements those will be directed to you as the group treasurer.
ACE Group Name:*
Group Treasurer's Name*

First NameLast Name
Treasurer's Email*
example@example.com
Treasurer's Best Phone Number*

Area CodePhone Number
Complete a new submission for each person in your group. After submitting all expenses for one person with supporting documentation, click submit. Repeat the process for each group member in need of reimbursement.
Participant Full Name*

First NameMiddle NameLast NameSuffix
Email of Participant Being Reimbursed
example@example.com
Participant Mailing Address*

Street Address

Street Address Line 2

CityState

Zip Code
Explanation of Expenses
Describe the how these expenses relate to your ACE group's continuing education goals? *
Expenses for Reimbursement
Meals:

Meal Expenses
Must show items ordered and the names of those participating in the meal. Alcoholic beverages will not be reimbursed. Cancelof
Ground Transportation: Mileage, Parking, Taxi, Rental Car, Fuel

Ground transportation
Mileage must include a map with mileage calculated for starting and ending points. Mapquest and Google Maps are great options. Cancelof
Airfare:

Airfare
Economy only. Upgrades are at traveler's expense. Airfare must include the full ticket itinerary, not just charges. Baggage fees go here. Cancelof
Lodging:

Lodging Expenses
Hotel, Rental home, Retreat Center, Camp Sites Cancelof
Books:

Book Expenses
Books or curriculum used for group study Cancelof
Audio Visual Production:

Audio Visual Expenses
For ACE groups producing videos to share Cancelof
Other Expenses for Reimbursement:

Upload Expenses
Please specify the purpose of the expense. Cancelof
Other Expenses for Reimbursement:

Upload Expenses
Please specify the purpose of the expense. Cancelof
HONORARIUMS

If a group member has already paid the honorarium and needs reimbursement it goes here. You need to include a contract of some sort between your group and the receiptent stating the date(s) of service and the agreed amount. You must also show a receipt for monies paid.
Honorarium Expenses for Reimbursement:

Honorarium Reimbursement
Include contract and receipt of payment Cancelof
If your group would like to request a check in advance to pay an honorarium to a speaker/organization you can use this link. A signed W-9 from the speaker will be required. If the payment is to an organization, please attach some information about the organization. At the top of this form, enter the recipient's name in lieu of the participant's name. Please note, the check will be mailed to the recipient at the address provided unless otherwise instructed.
Honorarium Direct pay:

Honorarium Direct Pay
If the honorarium is for an organization, attach information about the organization, as well as, a contract or honorarium fee. Cancelof
W-9 Upload
If the honorarium is to a person, a signed W-9 must be completed by the recipient. Cancelof
Special instructions for honorariums:
Thank you for your diligence and timeliness in submitting these expenses. The conference writes checks twice a month. These expenses will be submitted for reimbursement as soon as possible. Please allow 2-4 weeks for your reimbursement check to be received.
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