EVENT PLANNING FORM
THIS FORM MUST BE SUBMITTED AT LEAST 60 DAYS PRIOR TO THE PROPOSED EVENT DATE
Your Name:
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Today's Date
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Month
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Day
Year
2 digit month, 2 digit day, 4 digit year
Date
Description of Event:
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Who is on the team organizing and leading this ministry/event?
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Proposed Dates & Times:
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What Church Buildings/Rooms/Campus will you need to reserve?
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You must contact the Church Office to reserve the room/building for your event
MINISTRY/EVENT FOCUS:
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Outward (Community Outreach Focused)
Inward (Congregation Focused)
Who is the target audience? (ie kids, families, couples, men, women etc)
Describe how this ministry/event/group aligns with our Church Vision: Go and Share the love of Jesus that Unites diverse people in Refreshing community.
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List 3 specific, measurable goals for this event:
Goal #1 (specific & measurable)
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Goal #2 (specific & measurable)
Goal #3 (specific & measurable)
What potential roadblocks/problem areas do you anticipate?
How will you promote this Event (in the church and/or in the community)?
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If there is setup involved (ie tables/chairs etc), when will this be done and who will do the setup, teardown, cleanup (including sweeping, vacuuming, taking out the garbage)?
If needed, how will you provide (and pay for) childcare for this ministry/event/group?
What potential liability issues need to be considered? (ie potential injury, transportation, etc)
List the Estimated Costs/Expenses for this Event:
Advertising/Promo Costs
Materials/Workbooks
Kitchen & Other Supplies
Food/Refreshments
Other Cost
Describe Other Cost:
TOTAL COST ESTIMATE
How will this be funded and the expenses paid for? (ie what fund or budget line item)
Please verify that you are human
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Submit
Print a Copy for your Records
APPROVALS (Team Leader, Church Office, etc)
Approved by Team Leader (Include Name & Date)
Bldg/Room Use Approved by Church Ofc Administrator:
Event Funding & Expense Approved by:
Should be Empty: