Encompass Email Request

Encompass Email Request

Complete this form to request an Encompass email. The email needs to have a primary advancement message, and a primary audience of alumni and donors. Encompass should be used for student, faculty, staff or friend communications only if the message is related to alumni or development priorities. If you have questions, please contact online@utfi.org.
Form Instructions

If you need to save your progress and complete the form at a later time, click the "Save and Continue Later" button at the bottom of the form. Choose "Skip Create an Account" on the first screen. Enter your email address on the second screen, and select the "Send Link" button. You will receive an email with a link to resume your work in progress. This link will be active for 90 days.
Name *

First Name Last Name
E-mail *
Campus/Affiliation *

Email Details
Email Name *
For internal tracking purposes. Ex. UTM Homecoming Announcement
Note: Please refer to the UT Advancement email calendar before selecting dates. Requested dates should correspond with the appropriate email category for that day of the week.

Requested send dates must be a minimum of 1 week from the date you submit this form. Last-minute requests will be accommodated by the OE team once per fiscal year per unit. Special approval will be required for additional emergency requests.
Requested Send Date *
Days Between Submission Date and Requested Send Date
Note: If six days or less, submission will be considered an emergency request and will require special approval.
Alternate Send Date

Month Day Year
Reminder Send Date

Month Day Year
optional
Requested Send Date *

Month Day Year
Email Type *
Suggested Subject Line *
Sender *
The From Name and From Email set in the Sender Identity will be used when the message is sent.
Other Sender *
Custom From Name
The From Name will default to what is set in the Sender Identity; however, it can be overwritten.
Reply To Email *
The email address will receive out of office replies.
Image for Email

Browse Files
Minimum required dimensions: 600 x 335 px Cancel of
Image URL
Note: The unauthorized use of stock photography is prohibited. If needed, please use https://unsplash.com for freely-usable images.
Note: Email copy must be pre-approved by your internal stakeholders before submitting this request form. The OE team reserves the right to adjust text to meet university and UT System brand standards.
What do you want the email to say?
Copy and paste text or upload a document below.
Suggested text for email

Browse Files

Cancel of
Send Email Preview To *
Multiple email addresses are permitted.
Use the secure options below to provide your recipient list(s).
Clipboard(s)
Note: ANDI reports should include the columns ID Number, Record Type, First Name, Last Name, Email Address, Email Score, and Solicitation Control Code.
Email File(s)

Browse Files
Multiple files are permitted. Cancel of
Parameters for Encompass recipient list (i.e. chapter/region, radius and city/zip, email engagement score)
Additional staff lists (i.e. UTAA Board of Governors, UTHSC DAA, etc.)
Please do not copy and paste email addresses into this field. If recipients fall outside a standard list we have on file, use the file upload option above to load a .csv with email address, first name, last name.
Additional comments
Should be Empty:

Encompass Email Request

Form Instructions

Email Details

Use the secure options below to provide your recipient list(s).