Mission Request, Building Use and Communication

Mission Request, for Building Use and Communication

Please complete ALL questions.
Thank you for requesting to use space at one of our campus buildings. Due to COVID-19, we are currently not scheduling the use of any of the rooms at either campus for in-person meetings. Please check back in May to reserve a space.

Please submit form at least ten business days prior to event.

To enable best coordination and service, please submit this request form at least two weeks prior for a simple meeting, earlier if possible. Multi-week and major events require more advanced planning so four-six weeks plus is preferred. All requests are summited through Pastor Brian and Graham Brenna your Mission Liasons.
Name of Activity: *
45 characters max
Associated Mission *
Contact's Name *

First Name Last Name
Contact's Email *
example@example.com
Contact's Phone Number *
ex 630-355-2522
What is the purpose of your Activity? *
55 character per line, 6 lines max
Recurring or One Time Activity *

One time Meeting (no communication needs) One time Event/Activity Recurring Meeting/Activity
Start Date *

Month Day Year
End Date (if applicable)

Month Day Year
Day(s) of the Week

Sunday Monday Tuesday Wednesday Thursday Friday Saturday
Frequency

Weekly Bi-weekly Monthly
Any Other Descriptor
ex 2nd Thursday each month
Activity Start Time *

: Hour Minutes AM/PM Option
Activity End Time: *

: Hour Minutes AM/PM Option
For Event - what time would your team like to arrive (set-up time) *
ie 2hrs prior or specific time
How long do your team need for clean up *
ie 2 hrs after event or specific time
Estimated Number attending *
Room Assignment: To best provide for your activity and others, the facilities staff will review the informaiton you provide to help select an appropriate space for your meeting or event. If you have a specific space in mind feel free to request it and we will do our best to accomodate your request.

Times: For simple meetings please indicate the earliest time you will need to arrive for set-up and the latest time you will be in space for clean up. You will note these in start and end time. The assigned room(s) may not be available before this time due to other activities or preparation. For larger or more involved activities/events more specific questions will be asked on this form.
Preferred Campus?

Our Saviour's Celebration Center Flexible
Will your event need more than one space? *

Yes No
If Yes, how many rooms or estimate how many people per room?
ex 1 large room, 4 meeting rooms
If you have a specific space in mind, enter it here and we will do our best to accommodate your request?
Enter room or space name here
Table size and shape
60" diameter round
6-8 people per
8'x3' rectangular tables
number needed
Total Number of chairs
Type of table preferred

60" round 8'x3' Rectangular Chairs Only No Preference
How many Chairs per table

6 per table 8 per table
Total Number of tables
Please describe how you would like the room set-up in space provided below. For questions or help with room planning Contact: Michelle Hamilton at michellehamilton@oursaviours.com.
Preferred table and chair layout
ex. chairs placed in a large circle, or tables in a square with chairs on one side of each.
Special Equipment Needs

If you have any audio visual requests it is extremely important for you to contact Chris Brown at 630-355-2522 ext 4241 or chrisbrown@oursaviours.com. There are a lot of options for your use from TV's with HDMI connection to Projectors and sound systems. Please contact Chris at least a week or two prior to your event to talk through your needs, so we can make sure the right equipment is available and if necessary show your team how to use it.
Audio/Visual Equip. Needs *
AV requires contact with the Tech Director (Chris Brown)
Other Equip. Needs *
Will you serve food or beverage? *
You are responsible for all cleanup prior to leaving
Will you use the kitchen? *
You are responsible for all cleanup prior to leaving
Will event require Registration *
via Realm, paper form, or Sunday sign-up table
Will event charge a Fee? *
Payments can be accepted via Realm or check
If there is a COST associated with the event (needing reimbursement or due to registration fee) please contact Kathy Clolinger accounting@oursaviours.com for procedures, or speak to Pastor Brian or Graham Brenna.
Will you have Publicity needs? (Yes! Simply complete questions below) *

Yes No Unsure
Event/Program/Need, Communication Details

The Communication Team will reach out to the Mission Contact regarding all requests
Before you make a communication request, here are some guidelines when it comes to communication.
- Simple Facts - figure out who, what, where, when, why and how so the audience doesn't have to.
- Clear Communication - avoid insider language and acronyms so everyone understands what is being said.
- If there is a sign-up and or fee, be sure to explain how they do that.
- Who is the target audience - children, teens, adults, seniors, families etc.
- Keep it short - the Communication Team will help edit it down if necessary.
- Remember the deadline for Weekly Connection is Tuesday's at noon and for Slides before and after worship Thursday's at noon.
What is the purpose of the event/program/need?
(ex. bible study, topical activity)
Who is invited?
(Open to whole church, children, youth, adults, singles, couples, men, etc.)
Why should they come?
How should they respond/register, if required?
(Open, email, sign-up, paper/Realm, etc.)
Is there a fee to attend? If so, how can they pay?
(speak to ministry leader for procedures, online, in person etc.)
For communication questions contact Pastor Brian or Debbie Montrose at debbiemontrose@oursaviours.com and they can help you determine what kind of publicity you may need, if any.
Should be Empty:

Mission Request, for Building Use and Communication

Event/Program/Need, Communication Details