Field Trip Request Form

Field Trip Request Form

Complete and submit this form to request school bus transportation for your school or group. Eagle Bus Service provides transportation exclusively via school buses—no charter buses, mini-buses, or passenger vans. We serve elementary, middle, and high school students for events such as museum visits, petting zoos, sporting events, farms, and festivals. Additionally, we offer transportation for sports clubs, weddings, corporate events, and various group activities.
SCHOOL/GROUP RULES
1. School Group Guidelines
  Capacity Restriction: Each bus accommodates a maximum of 50-60 riders depending on size of students.
2. Chaperone Requirement: A proportional number of adults (staff members/volunteers) must accompany students to ensure proper supervision.
3. Trip Coordination: At least one adult per bus must:
  * Be familiar with the destination and directions.
  * Carry a cell phone with contact numbers for other group leaders.
4. Bus Inspection: The trip leader must inspect the bus upon arrival at the destination and return to the school to confirm all passengers have exited and to check for any damage or lost items.
5. Cleanliness: Group leaders are responsible for ensuring the bus is clean at the end of the trip.
6. Itinerary Compliance: All trips must follow the pre-approved route from school to the destination and back. Special stops require prior approval with a written itinerary submitted to Eagle Bus Service before departure.
7. Student Accountability: Chaperones must account for all assigned students before departing from any location.
8. Behavior Expectations: Students must follow all school and bus-specific rules.
Prohibited Items on School Buses
The following items are not allowed inside the passenger compartment of the bus. If storage under the bus is unavailable, an additional bus may be required.
1. Large items such as instruments, sports equipment, coolers, or class projects that block aisles, doorways, or exits.
2. Strapped or secured items inside the bus (state policy prohibits this; such items must be placed in storage compartments).
3. Firearms, weapons (operative or ceremonial), or any dangerous objects.
4. Food or beverages (trip leaders must ensure buses remain clean).
5. Glass items (bottles, containers, vases) and metal cans (soda cans) that could pose a risk.
6. Oversized items like pole vault poles, drill team flags, or similar large objects.
7. Alcoholic beverages (open or closed) are strictly prohibited on Eagle Bus Service vehicles.
Field Trip Details
School or Group Name*
CHECK FOR DATE AND TIME AVAILABILITY

All Availability is subject to change. Call to check availability for any after-hours activities 704-606-5661.
GETTING THERE
Pickup Date of Trip*

MonthDayYear
Date
Pickup Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Pickup Time:*

:HourMinutesAM/PM Option
Destination Name*
Destination (address)*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
GETTING BACK
Time your group will be ready to board for return:

:HourMinutesAM/PM Option
Time buses will arrive back to school:

:HourMinutesAM/PM Option
If overnight trip, Return Date of Trip

MonthDayYear
Date
TRIP DETAILS
Type of Trip:
Number of Buses (Maximum capacity 50-60 passengers depending on size of students)
# of Students or Passengers*
Type of Event (school field trip, sport event, wedding, greek event, birthday party, etc.)
Group Information
Grade (if applicable)
Age Range*
# of Chaperones (A proportional number of adults, staff members and volunteers, to students are expected to ride on school buses to appropriately supervise students on all field trips.)*
Teacher or Group Leader's Name*

First NameLast Name
Teacher or Group Leader Phone Number*

Area CodePhone Number
Teacher or Group Leader Email Address*
Please Note: Your email will be used for confirmation purposes only.
Trip Description or Special Instructions
BILLING INFORMATION
Name (for billing purposes)

First NameLast Name
Email (for billing purposes)
example@example.com
Phone Number (for billing purposes)

Area CodePhone Number
Address (for billing purposes)*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Upload any files necessary (schedules, itinerary, directions, programs, etc.)
Should be Empty:

Field Trip Request Form

Field Trip Details

CHECK FOR DATE AND TIME AVAILABILITY

GETTING THERE

GETTING BACK

TRIP DETAILS

Group Information

BILLING INFORMATION