Donation Policy

PURPOSE

The purpose of this policy is to establish guidelines for the City to determine those events, activities or purposes to which the City will donate funds, municipal services or waive fees in order to further the interests of the City.

DEFINITION

A person or entity who requests the City to donate funds, municipal services or to waive fees is subject to the requirements of this policy. The expenditure of funds, providing municipal services or waiving of fees for City functions or programs is not a donation and is not subject to this policy.

PROCESS

When donating funds, municipal services or waiving fees, the City shall comply with the provisions of Utah Code Ann. §10-8-2. Only donations/waivers identified and approved with the municipal budget are authorized, as long as funds are available in the budget, and the total of the donated/waived amounts do not exceed one percent of the City general fund budget. Events, activities or purposes not identified with the budget shall not qualify for a donation/waiver. A donation/waiver application shall be fully completed and submitted to the City Finance Director in a timely manner. This application will request the donation/waiver item be included on the donation/waiver list. This list will be submitted to the City Council for the review with the Tentative Budget in May of each year. This donation waiver list could be submitted to the City Council at any Budget Public Hearing. The donation/waiver list must be approved, rejected or modified at a budget public hearing.

APPROVAL GUIDELINES

The following criteria shall be used as guidelines in determining if a donation/waiver should be granted. These criteria are intended to be rigid standards to assist the City Council in making a determination.

The purpose should be:

governmental or non-profit.
should provide an economic benefit to the City.

The purpose should not:

be associated with a formal educational organization, public charter school, home school, private school or athletic event.
compete with a city sponsored event nor duplicate an event sponsored by the city.

The City can take notice of governmental entities; others should show proof of their status by showing articles of incorporation or other documents evidencing their non-profit status.

USE OF FACILITIES

Entities which are allowed the use of the City facilities are required to comply with all the rules and regulations of the facility, including insurance requirements, if any. Additional rules and regulations may be imposed by the City Council as a condition of granting the donation/waiver request.

Concessions require a City Business License and Utah State Sales Tax Certificate and number. Food concessions also require a Food Handlers Permit, issued by the Utah County Health Department, in addition to the other permits.

Name of Person Making Request*

First NameLast Name

Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

Phone Number*

Area CodePhone Number

E-mail

Organization

Type of Organization

Description of Purpose for the Donation/Waiver

Type of Donation

Amount/Value Requested

Parks & Recreation Facilities
https://www.spanishfork.org/departments/parks_and_recreation/parks/index.php

Fairgrounds Facilities
https://www.spanishfork.org/departments/parks_and_recreation/fairgrounds/available_facilities.php

Date