• Contractor's Health & Safety Questionnaire and Production Schedule

  • The Festival of British Eventing (FoBE/the Event) is required by the Health and Safety at Work Act etc., 1974 and associated legislation to comply so far as is reasonably practicable with all applicable legislation. This extends to the employment of contractors who also have similar health and safety responsibilities.

    The Event must ensure that products associated with the Event shall be safe and fit for their intended use and shall comply with all relevant statutes, regulations, directives and codes in force. Before employing any contractor to provide services for FoBE the following information will be required.

    Please complete this form to the best of your knowledge. The more information we are given in advance the better prepared we can be for your arrival, minimising delays for your transport, crew and construction phase.

    PLEASE NOTE: This form must be filled in in one sitting. Filling half the form in and then returning to it will result in any previously inputted information being lost.

  • CONTRACTOR INFORMATION

  • Those contractors who employ more than five persons (permenant or temporary) are required to submit copies of the following documents, as required by the Health and Safety at Work Act etc., 1974.

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  • BUILD & BREAK SCHEDULE

  • Build start date*
     - -
    2 digit month, 2 digit day, 4 digit year
  • Build complete date*
     - -
    2 digit month, 2 digit day, 4 digit year
  • Break start date*
     - -
    2 digit month, 2 digit day, 4 digit year
  • Break complete date*
     - -
    2 digit month, 2 digit day, 4 digit year
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  • INSURANCE INFORMATION

    For the following insurance types, please state the level of cover it is limited to and the renewal date. Confirmation of cover must also be uploaded.

  • Renewal date*
     - -
    2 digit month, 2 digit day, 4 digit year
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  • Renewal date*
     - -
    2 digit month, 2 digit day, 4 digit year
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  • Renewal date*
     - -
    2 digit month, 2 digit day, 4 digit year
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  • Renewal date*
     - -
    2 digit month, 2 digit day, 4 digit year
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  • Renewal date
     - -
    2 digit month, 2 digit day, 4 digit year
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  • Does your insurance cover your staff whilst driving around a public event site?*
  • Have you noted that FoBE will not be responsible for any loss or damage to your equipment unless you have specifically agreed that the Event will cover items within its insurance and that you have provided specific details of such items before 21st July 2019? Further, that any claims for damage or loss will only be accepted if such damage/loss has been identified before the removal of said equipment/end of the Event and a claim form has been completed and countersigned by the Event Director or Site Manager?*

  • HEALTH AND SAFETY AT WORK DOCUMENTATION

  • Do you have a published health and safety policy which clearly informs us how you set about managing the requirements of legislation?*
  • Do you compile and make available design/installation risk assessments?*
  • Do you provide health and safety training for your employees and temporary employees?*
  • Has training of your employees been carried out relating to specific tasks and risks?*
  • Do you intend to subcontract any of the tasks at this event? If yes, copies of completed documentation must be supplied to FoBE below.*
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  • Do you carry out regular refresher training for your staff to ensure they are up to date with current health and safety requirements?*
  • Do you provide a nominated supervisory level person to be on site throughout the time you are engaged in your contracted tasks?*
  • Do you have arrangements for the translation of safety instructions and methods of work where employees are not of the same nationality?*
  • Can you further assure us that no language barrier exists between your supervisor, your staff and ourselves?*
  • Do you have arrangements for translation of information and methods of work into English for work to be completed on site?*
  • Do you have an up to date, HSE approved, accident book?*
  • Do you investigate accidents and check safety?*
  • Do you have first aid arrangements in place?*
  • Do you have instructions in place to ensure your employees are aware of the required action in the case of an accident requiring the need for medical attention whilst working on site at FoBE? This is most important when on-site first aid facilities are not available e.g. before and after the Event.*
  • Do you have the facilities to issue a statutory handover/installation certificate should one be required?*
  • Have you had any reportable injuries to employees/non-employees or dangerous occurrences reportable under the RIDDOR regulations in the past five years (for non-UK based companies, incidents which have had to be reported to your government authorities)?*
  • Have you been subject of any investigation or enforcement action by any enforcement authority in the past five years?*

  • ENVIRONMENT & SUSTAINABILITY

  • Does your company have an environment and sustainability policy?*
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  • PLANT, EQUIPMENT & VEHICLE MAINTENANCE INSPECTIONS

  • Do you have a written system for plant preventative maintenance and statutory inspections?*
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  • Please list details of plant/equipment you intend to use and the names of those trained/holding current Certificate of Training and Competence to operate it. This applies only to items or plant such as chainsaws, loaders, FLT’s and other similar types of equipment, not step ladders, hammers etc.        
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  • PASSES REQUIRED FOR ON SITE PERSONNEL & VEHICLES 

  • PRE EVENT: Please include date/s, number of staff, and number of vehicles required (inc. registration if possible)
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  • ON EVENT: Please include number of staff and number of vehicles required (inc. registration if possible)

  • Will your team be staying on site?*

  • TERMS & CONDITIONS

  • I confirm that the company I represent understands and accepts the site rules and guidelines which accompany this form and will comply with the requirements for health and safety at FoBE
  • We understand that the acceptance FoBE's order indicates our acceptance of the Event’s terms and conditions. We understand that any changes to the original order require acceptance by the Event in advance of these being made and must be confirmed in writing. No requests for additional costs can be accepted or paid unless accompanied by an order amendment.*
  • We are happy for our contact details to be used as appropriate whilst acting as a contractor for FoBE pre, during and post event*
  • Should be Empty: