THE YORKSHIRE FLEA TERMS AND CONDITIONS OF BOOKING 2026
All bookings will be deemed to have been made in accordance with the conditions set out below. You might need a magnifier.
1. Definitions
1.1 In these Conditions, the following words or expressions have the following meanings:
“Booking” means the legally binding contract entered into by the Organiser and Trader pursuant to clause 2 below.
“Booking Form” means the form located on the reverse.
“Conditions” means these conditions of booking.
“Trader” means the party named on the booking form to whom a Stand is to be allocated.
“Flea market” means the Flea Market or event referred to on the booking form.
“Organiser” means The Yorkshire Flea Ltd
“Remittance” means all and any sums payable to the Organiser by the Trader in respect of the Flea Market.
“Stand” means the stand, space or pitch allocated to the Trader at the Venue.
“the Venue” means the land and/or premises at which the Flea Market is to take place.
“General information” is supplied with the booking form.
“Outline plan” is a schematic plan detailing stand number and position. It is supplied with the booking form
1.2 The headings to the clauses of these Conditions are for convenience only and shall not affect the meaning or construction of anything contained in these Conditions.
2. Bookings
2.1 No bookings (including any verbal Booking) will be valid unless confirmed by the submission of a completed Booking Form
2.2 The Remittance must in any event be received by the Organiser no later than 14 days before each event.
2.2.1 The Organiser will make a surcharge of at least 5% of the value of the remittance for late payment of the and/or re-allocate any bookings to a waiting list at any
time.
2.3 All bookings are made on a first come first served basis.
2.4 Bookings are not transferable, and constitute only a license to use the Stand and not a tenancy.
2.4.1 Any change of address/telephone number, banking details or Stand details (ie change of size or position made at the Traders request) of the Trader must immediately be notified
to the Organiser in writing.
2.5 An “additional” fee of £20 will be charged in the event of cheques not cleared by the “Trader’s” bank.
3. Cancellations
3.1 All requests for cancellation by the Trader must be submitted in writing to the Organiser.
3.2 If a written request for cancellation is received by the Organiser:
3.2.1 Not less than 14 days prior to the Flea Market, cheques will be destroyed. Bacs or card payments will be refunded.
3.2.2 Less than 14 days prior to the Flea Market, a cancellation charge equal to the full Remittance will be made and no refund will be paid to the Trader.
3.3 For the avoidance of doubt, if any of the circumstances set out in clauses 3.2.1 and 3.2.2 above the Remittance has not yet been received by the Organiser, then the applicable
cancellation charge will in any event be payable immediately in full by the Trader to the Organiser.
4. Stock
4.1 It is a material term of these Conditions that:
4.1.1 full and accurate details of items to be displayed at the Fleamarkets to be submitted. No new goods and no food.
4.1.2 The Organiser reserves the right to vet any Stand and ask Traders to remove any offending items.
4.1.3 Traders are asked to label and describe all stock accurately and in accordance with all relevant trade and consumer legislation, including without limitation the Trade Descriptions
Act 1968 and the Consumer Protection Act 1987. Any disputes with buyers must be settled direct by the Trader, and the Organiser accepts no liability whatsoever in this regard.
4.1.4 all stands must be well presented and all stock kept within the space allocated and marked out. Traders must co-operate with all staff at the Flea market in all respects.
4.2 FIRE SAFETY: All items offered for sale must comply with Furniture and Furnishings (Fire) (Safety) Regulations 1988 (as amended in 1989 and 1993). (Copies of
regulations available from The Stationery Office Publications Centre).
5. Unloading/Access to the Flea Market
5.1.1 Terms and conditions in respect of unloading and access to the Flea market are as set out in a separate schedule attached to your invoice/confirmation. These additional terms and
conditions shall be treated in all respects as constituting part of these Terms and Conditions.
5.1.2 The Trader shall be responsible for the complete removal from the Venue of all items of stock, displays or any other items together will all waste and rubbish in accordance with
the requirements of the Organiser, and in the event of the non-compliance of the Trader with such requirements the Organiser shall be entitled but not obliged to remove and
dispose of any such items without liability to the Trader who shall be liable for and indemnify the Organiser against all costs and expenses thereby suffered or incurred.
6. Conduct
6.1.1 Traders must at all times conduct themselves in a manner which in the view of the Organiser shall not cause offence or disturbance to the Organiser, other Traders or any other
party and shall not create any disturbance, loud noise or obstruction or behave in a manner with the Organiser at its sole discretion deems to be unnecessary or unacceptable.
6.1.2 Any person who does not comply with the above requirements or with any other provision of these Conditions shall be liable at the discretion of the Organiser to be removed from
the Venue and refused re-admission during the period of the Flea Market.
6.1.3 The Organiser reserves the right at any time to refuse to admit or to expel from the Venue any person at any time without any obligation to refund any Remittance paid by that
person, and further in such circumstances and at the Organisers discretion to re-allocate use of the Stand to any other party.
6.1.4 In the event that the Trader is in breach of any of the terms of these Conditions the Organiser may at its sole discretion and without prejudice to its rights under these Conditions
terminate any agreement between
the Organiser and the Trader governed by these Conditions and/or all sums payable by the Trader to the Organiser under these conditions shall immediately become payable to
the Organiser and shall be recoverable from the Trader as a debt.
7. Stands
7.1.1 Terms and conditions in respect of the Stands are set out on the General Information Sheet. These additional terms and conditions shall be treated in all respects as constituting
part of these Conditions.
8. Risk and Insurance
8.1 The Trader attends the Flea Market solely at their own risk.
8.1.1 The Trader shall be solely responsible for taking out any appropriate policy or policies in respect of any loss which may be suffered by it with regard to these Conditions, the Flea
Market, the Venue or otherwise arising.
9. Exclusion of Organiser’s Liability
9.1.1 Save in relation to death or personal injury caused by the negligence of the Organiser, the Organiser accepts no liability whatsoever and howsoever arising for any loss or damage
to the Venue, The Trader’s property, the Stand or any third party property.
9.1.2 These Conditions shall remain in full force and effect and the Organiser shall be under no liability whatsoever to the Trader nor be required to refund the Remittance as a result of
the Flea Market being postponed, cancelled, abandoned, suspended or otherwise adversely affected by any cause outwith the control of the Organiser including (without limitation)
any act of God, war, flood, drought, fire, emergency, trade dispute or strike, terrorist act or threat, accident, lock out, non-availability of the Venue, civil disturbance or otherwise.
10. Indemnity
10.1.1 The Trader shall fully and sufficiently indemnify and keep indemnified the Organiser from and against all actions, proceedings, costs, expenses, charges or claim whatsoever arising
out of the acts, default or negligence of the Trader or any other person or party acting under the Trader’s direction.
11. Disputes and Grievances
11.1.1 Any grievance or dispute should be brought to the attention of the Organiser immediately. Any such matter not resolved at the Flea Market should be notified in writing to the
Organiser forthwith.
11.2 The Organiser will at its sole discretion investigate and deal as appropriate with any dispute or grievance and its decision in this regard shall be final.
12. General
12.1.1 The construction, validity and performance of these Conditions shall be governed in all respects by English law. The parties submit to the exclusive jurisdiction of the English Courts.
12.1.2 No failure or delay by the Organiser in exercising any right, power or privilege under these Conditions shall operate as a waiver thereof, nor shall any single or partial exercise of
any such right, power or privilege preclude any further exercise thereof or of any other right, power or privilege.
12.1.3 No statement, representation or warranty (whether express or implied) given or made by or on behalf of the Organiser shall form part of these Conditions unless already contained
in these Conditions or agreed in writing. Any other terms and conditions sought to be imposed by the Trader are herby expressly excluded.
12.1.4 The provisions of the Contracts (Right of Third Parties) Act 1999 are hereby expressly excluded to the fullest extent permitted by law.
The Yorkshire Flea Ltd November 2025